Financial Aid Refunds

Financial aid refunds will be issued 4-6 weeks into the Fall/Spring terms.
Summer refunds vary based on individual student's course start date. Refunds then occur weekly for any funds that have yet to be disbursed. In addition, first-time student loan borrowers are not allowed to receive a loan disbursement until 30 days after their first term begins. The term "disbursement" refers to the earliest date the college may receive financial aid funds and apply them to your account, not the date the student will receive a refund. Students must be reported as attending course(s) in order for a disbursement to occur.
Disbursed financial aid that exceeds your balance owed to the college is considered excess funds. These excess funds create a refund. All refunds are processed through BankMobile Vibe. All OCTC students are mailed a starter packet that includes account activation instructions. You must log into this account at https://kctcsdebitcard.vibeaccount.com/ to select a refund preference of 1) Easy Refund, 2) Direct Deposit, or 3) Paper Check.
BankMobile Vibe is the bank used to manage refunds.

Refund dates are subject to change at the discretion of the KCTCS Board of Regents.
If a student receives Title IV aid (Pell Grant, SEOG, Student Loans) and either officially withdraws from school or stops attending classes before the 60% period, a portion of the grant or loan funds may have to be repaid.

Bookstore Charges

Students with excess financial aid on their account, after tuition and fees have been deducted and meet all other bookstore charging criteria, may use the excess financial aid to purchase books and other supplies from the campus bookstore or online at www.kctcs.bncollege.com. Bookstore charging privileges generally begin ten days before the semester starts and last nine days after the start of classes for fall and spring semesters. Please check with the OCTC Office of Financial Aid for summer bookstore dates.
Please note: Books/supplies may ONLY be charged to financial aid through the campus bookstore or the online bookstore at the link shown. If you wish to purchase books from another vendor, you will be required to pay out-of-pocket.

No Shows

Instructors are required to report students not attending courses within a specific time-frame each semester. Your financial aid award(s) may be adjusted if you are reported as not attending. Students who have a question about the No Show process should contact the Office of Financial Aid.

Return To Title IV (R2T4)

According to federal regulation 34 CFR 668.22, when a recipient of Title IV grants or Direct Loans completely withdraws from an institution during the semester in which he/she began attendance, or is unsuccessful in all classes, the institution must determine the amount of Title IV grant and/or loan assistance the student has earned. In other words, if a student does not remain enrolled for the entire period of the term, he/she has not earned all of his/her Title IV aid. In that case, the institution must complete a Return to Title IV calculation and determine how much aid the student actually earned.