2020 Annual Security Report | OCTC

2020 Annual Security Report

Owensboro Community and Technical College Annual Security Report 2020

Owensboro Community & Technical College is a two-year community and technical college in Owensboro, Kentucky and is one of sixteen colleges that make up the Kentucky Community & Technical College System (KCTCS). The College has three campuses in Owensboro and partnerships with area school systems. Additionally, OCTC leases space and offers classes at the Hancock County Center and Annex. Owensboro Community & Technical College does not have any residential housing.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies. All public and private institutions of postsecondary education participating in federal student aid programs are subject to this act.

In 1990, Congress enacted the Crime Awareness and Campus Security Act of 1990 (Title II of Public Law 101-542), which amended the Higher Education Act of 1965 (HEA). This act required all postsecondary institutions participating in HEA’s Title IV student financial assistance programs to disclose campus crime statistics and security information. The act was amended in 1992, 1998, 200, 2008, and 2013. The 1998 amendments renamed the law the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act in memory of Jeanne Clery.

Beginning on July 1, 2013, the Clery Act requires colleges and universities to track and report statistics for domestic violence, dating violence, sexual assault, and stalking. It also requires that colleges provide sexual assault and prevention training to all students and employees on an annual basis.

Annual Report

Schools are required to publish an annual report every year by October 1 that contains 3 years of campus crime statistics and certain security policy statements including sexual assault policies, which assure basic victims’ rights, the law enforcement authority of campus police and where students should go to report crimes.  The 2020 Annual Security Report deadline was extended due the COVID-19 pandemic.  Typically, by October 1 of each year, all enrolled students and employees receive an email notification regarding a summary of the content and the availability of the report via the college website, as well as how to request a printed copy of the report. Prospective students and employees received information regarding the report from the OCTC Public Safety Office. For more information regarding campus safety or the contents of this report, contact the OCTC Public Safety Office at (270) 852-8977. A copy of the statistics report must also be provided to the U.S. Department of Education.

Crimes and criminal offenses are reported in the following 7 major categories, with several sub- categories: 1.) Criminal Homicide broken down by a.) Murder and Non-negligent Manslaughter and b.) Negligent manslaughter; 2.) Sex Offenses broken down by a.) Forcible Sex Offenses (includes rape) and b.) Non-forcible Sex Offenses; 3.) Robbery; 4.) Aggravated Assault; 5.) Burglary; 6.) Motor Vehicle Theft; and 7.) Arson. Hate crimes in the 7 major categories are required to be reported. Schools are also required to report the following three types of incidents if they result in either an arrest or disciplinary referral: 1.) Liquor Law Violations; 2.) Drug Law Violations; and 3.) Illegal Weapons Possession.

Owensboro Community & Technical College 
Campus Crime Statistics for 2017, 2018, and 2019 
Main Campus 4800 New Hartford Road

Criminal Offenses

Murder/Non-negligent manslaughter
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Negligent manslaughter 
Year On Cmapus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Sex Offenses – Forcible 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Sex Offenses - Non-Forcible 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Robbery
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Aggravated Assault 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Burglary
Year On Campus Non Campus Public Property
2017 1* 0 0
2018 0 0 0
2019 1+ 0 0

*Theft of iPhone from a vehicle

+Theft of a space heater from faculty office

Motor vehicle theft  
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Arson
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

Arrests

Illegal weapons possession
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Drug law violations 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Liquor law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

Disciplinary Actions

Illegal weapons possession
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Drug law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Liquor law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

There were no reported hate crimes for the years 2017, 2018, and 2019.

Owensboro Community and Technical College
Campus Crime Statistics for 2017, 2018, and 2019
Downtown Campus, 1501 Frederica Street

Criminal Offenses

Murder/Non-negligent manslaughter
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Negligent manslaughter 
Year On Cmapus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Sex Offenses – Forcible 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Sex Offenses - Non-Forcible 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Robbery
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Aggravated Assault 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Burglary
Year On Campus Non Campus Public Property
2017 1* 0 0
2018 0 0 0
2019 0 0 0

*Theft of purse from Staff member’s office

Motor vehicle theft  
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Arson
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

Arrests

Illegal weapons possession
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Drug law violations 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Liquor law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

Disciplinary Actions

Illegal weapons possession
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Drug law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Liquor law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

Owensboro Community & Technical College Campus Crime
Statistics for 2017, 2018 and 2019 Southeastern Campus, 1901 Southeastern Parkway

Criminal Offenses

Murder/Non-negligent manslaughter
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Negligent manslaughter 
Year On Cmapus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Sex Offenses – Forcible 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Sex Offenses - Non-Forcible 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Robbery
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Aggravated Assault 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Burglary
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

 

Motor vehicle theft  
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Arson
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

Arrests        

Illegal weapons possession
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Drug law violations 
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Liquor law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

Disciplinary Actions

Illegal weapons possession
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Drug law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0
Liquor law violations
Year On Campus Non Campus Public Property
2017 0 0 0
2018 0 0 0
2019 0 0 0

There were no reported hate crimes for the years 2017, 2018, and 2019.

HOW TO REPORT A CRIME


Owensboro Community & Technical College (OCTC) complies with federal and state laws regarding higher education safety and security. We encourage the prompt and accurate reporting of ALL criminal matters occurring on campus to the campus Public Safety Office and local law enforcement agencies. OCTC does not have a campus police department. No campus personnel including Public Safety have law enforcement authority. If physical measures are needed to ensure the safety and security of persons on campus, state or local police agencies shall be contacted.

Main Campus (MN) - Criminal incidents should be reported to the Public Safety Director at 270- 852- 8977 or the Switchboard who will contact the Public Safety Officer in Charge, who will then contact the local police if necessary and if the police have not already been notified.

Southeastern Campus (SE) - Criminal incidents should be reported to Campus Public Safety Office at 270-688-5041 during the hours of 8:00 am – 4:00 pm during normal business days. The Public Safety Officer will then contact the local police if necessary and if the police have not already been notified.

Downtown Campus (DT) - Criminal incidents should be reported to the Campus Public Safety Office at 270-688-5040 during the hours of 8:00 am – 9:00 pm during normal business days. The Public Safety Officer will then contact the local police if necessary and if the police have not already been notified.

Contacts

The Switchboard Operator on the Main Campus, located in the Advanced Technology Center, Room 102, is open 7:30 am to 6:30 pm Monday through Thursday, and 8:00 am to 4:00 pm Friday during academic sessions.

The Public Safety line is (270) 852-8977.

If the Switchboard is not open, call one of the Campus Security Authority Personnel. This list includes the following:

  • Public Safety Director – MN Campus Office, Admin. Building Suite A112, Rm A109, (O) 270- 852-8977 or (C) 270-316-1660
  • Public Safety Officer – MN Campus (Evenings) - 270-316-3111
  • Public Safety Officer – SE Campus Office, SE 222 - 270-688-5041
  • Public Safety Officer – DT Campus Office, DT 14A - 270-688-5040
  • President – MN Campus Office, Admin. Building, A129 – 270-686-3790
  • Vice President of Academic Affairs - MN Campus Admin Building, A130- 270-686-4639
  • VP of Advancement– MN Campus, Admin. Building, A114 – 270-686-4503
  • Vice President of Business Affairs – MN Campus, Admin. Building, A104 – 270-686-4501
  • Vice President of Student Affairs – MN Campus, Campus Center, 204B – 270-686-4504
  • Vice President of Workforce Solutions – Downtown Campus, DT3 – 270- 686-4445
  • Vice President of Information Technology – MN Campus, Learning Resource Center, LRE 202 – 270-686-4630
  • Public Relations Director– MN Campus, Admin. Building, A128– 270-686-4506
  • Maintenance and Operations (M&O) Supervisor – MN Campus, M&O Building – 270-993-0910

Owensboro Community and Technical College will, upon written request, disclose to the alleged victim of a crime of violence (as that term is defined in section 16 of Title 18, United States Code), or a non-forcible sex offense, the report on the results of any disciplinary proceeding conducted by such institution against a student who is the alleged perpetrator of such crime or offense. If the alleged victim is deceased as a result of such crime or offense, the next of kin of such victim shall be treated as the alleged victim for purposes of this paragraph.

If someone appears to need help:

  • Ask the individual if he/she is OK and ask what you can do to help.
  • Be there for them, or have someone else be there, while you seek others who can assist. Contact someone who you believe can help. Talk to someone who can advise you and/or send help - do not leave messages. Call 911 if necessary.
  • Remember: You are the person in charge until someone more qualified arrives on the scene and accepts command.
  • Document - immediately after the incident or when you hand off command - no later than 24 hours - what happened while it is fresh in your mind and provide a copy to the Public Safety Office in the Business Office.

Additionally, Owensboro Community & Technical College is concerned with the safety and security of students, faculty, staff, and visitors at all of our locations and strives to provide a safe and secure environment.

Assistance is available in cases such as vehicle trouble and reporting criminal activity or accidents to campus  Public Safety and/or a local law enforcement agency. Once an incident is reported, it is imperative that the person who reported it follow through by completing an incident report form and forwarding it to the Public Safety Office in the Business Office. This document is used to provide information to submit to the OCTC Crime Log. The College’s response will depend upon the severity, nature, and frequency of the incident. Reports will be investigated and situations will be monitored on a case-by-case basis.

A timely warning notice will be made to the College when any crime reported to the Crime Security Authority Personnel presents a safety or security threat to students or employees. The timely warning notice will be made in a manner that will aid in the prevention of similar occurrences and will be made within twenty-four (24) hours of the incident report to the Campus Security Authority. The OCTC PR Director is in charge of issuing the timely warning notice. A college-wide email will be used as well as posting fliers on each building’s bulletin boards. Faculty will be asked to notify students in their classes as well. Depending on the severity of the crime and safety or security threat to students and employees the SNAP (Safety Notification Alert Process) – Alert System will be used as well to immediately notify the College via the campus phone system and through text messaging for our students, employees and community members who are signed up for that service.

The Public Safety Director and the Vice President of Business Affairs are responsible for updating the crime log. The Vice President for Business Affairs and the Public Safety Director are responsible for preparing the annual disclosure of statistics.

Policies of Security of and Access to Campus Facilities

Owensboro Community & Technical College is open to all for educational and cultural purposes. Hours of operations on the Main Campus during fall and spring semesters are as follows:  All offices are open from 8:00 am to 5:00 pm Monday through Thursday, and 8:00 am to 4:30 pm on Friday. Saturday hours vary by semester based on course offerings and events. Intercession and summer sessions hours are dependent on course offerings. Special functions have specific arrangements based upon request.

OCTC maintains its grounds and facilities with mind to the safety and security of its students, faculty, staff and visitors.

CURRENT POLICIES CONCERNING CAMPUS LAW ENFORCEMENT

Downtown Campus (DT)

At the Downtown Campus, the Public Safety Officer maintains direct communication with the appropriate local police, fire, and emergency medical response agencies in order to facilitate responses to emergencies in a timely manner. Campus Public Safety personnel have no arrest powers. Crimes committed at the DT Campus are reported to the Owensboro Police Department and when necessary to the Kentucky State Police or Kentucky Fire Marshal’s Office.

Public Safety is on site at the Downtown Campus from 8:00 am to 9:00 pm on Monday through Thursday. On Friday’s there is A Public Safety on site from 8:00 am to 4:30 pm.

Currently, two Public Safety Officers that cover these hours. The Public Safety Director is available to assist with security issues at the Downtown Campus, if needed.

OCTC has a very good working relationship with the local police agencies. At the Downtown Campus, the main police agency is the Owensboro Police Department. OCTC does not have any formal MOUs with local law enforcement agencies.

Southeastern Campus (SE)

At the Southeastern Campus, the Public Safety Officer maintains direct communication with the appropriate local police, fire, and emergency medical response agencies in order to facilitate responses to emergencies in a timely manner.  The Campus Public Safety Officer have no arrest powers. Crimes committed at the Southeastern Campus are reported to the Daviess County

Sheriff’s Office and when necessary to the Kentucky State Police or Kentucky Fire Marshal’s Office. Public Safety is on site at the SE Campus from 8:00 am to 4:30 pm Monday through Friday. Currently, there is one Public Safety Officer and that one Public Safety Student Officer covers these hours. The Public Safety Director is available to assist with security issues at the Southeastern Campus, if needed.

OCTC has a very good working relationship with the local police agencies. At the Southeastern Campus, the main police agency is the Daviess County Sheriff’s Department. OCTC does not have any formal MOUs with local law enforcement agencies.

Main Campus (MN)

At the Main Campus, the Public Safety Officers maintain direct communication with the appropriate local police, fire, and emergency medical response agencies in order to facilitate responses to emergencies in a timely manner. Crimes committed at the Main Campus are reported to the Owensboro Police Department and when necessary to the Kentucky State Police or Kentucky Fire Marshal’s Office. Other on- campus jurisdiction is shared with the Daviess County Sheriff’s Department. Campus Public Safety personnel have no arrest powers. Personnel from the Daviess County Constable’s Office provide additional security on campus during especially busy periods in the College Bookstore.

The Public Safety Office is located in the Administration Building on the MN Campus.  Public Safety is on site at the MN Campus from 700 am to 930 pm. The Public Safety Director, two Public Safety Officers, and two Public Safety Student Officers cover these hours.

OCTC has a very good working relationship with the local police agencies. At the MN Campus, the main police agencies are the Owensboro Police Department, Daviess County Sheriff’s Office, and the Kentucky State Police. OCTC does not have any formal MOUs with local law enforcement agencies.

Relationship with Local Authorities 

Whenever OCTC is the target of criminal activity, the decision to report such incidents to the local police is based on the severity of the matter and type of crime. OCTC encourages prompt reporting of all crimes to campus security and the appropriate law enforcement agencies, when the victim of a crime elects to or is unable to make such a report. However, there are some criminal reports that must be reported to local police under state law, including cases of domestic violence and child abuse.

PROGRAMS ABOUT CAMPUS SECURITY PROCEDURES AND CRIME PREVENTION

Twice a year we inform our students, faculty and staff about the Crime Log and College Safety and Security web site. Additionally, safety procedures are discussed at orientation for new students throughout the year. Personal safety and safety of possessions is stressed at orientation. Additionally, posters are placed throughout the three campuses with information about receiving text messages about significant safety, security, and operational events on campus. Students are automatically signed up for the SNAP Alert System when they enroll.

  • Students can update their contact information by logging on to the Student Self-Service Center.
  • Faculty, staff, and interested individuals can sign up for the SNAP Alert System. KCTCS/OCTC employees can update your contact information in PeopleSoft.
  • Parents, board members or community members that are interested in receiving SNAP emergency messages from a KCTCS college can sign up at SchoolMessenger.

At the start of each academic year and semester, faculty are asked to take a few minutes during their first class to point out the building evacuation map and the Owensboro Community and Technical College Emergency Response Plan, which is posted in each classroom to their students. Safety, security and emergency management are also a topic for the Faculty Full-time/Part-time meeting held at the beginning of each fall and spring semester.

Owensboro Community and Technical College does not have any recognized student organizations at off-campus locations.

Campus Security Programs

Public Safety Student Officers– Students do foot patrols  complete security paperwork, and other duties as tasked on the Main, Downtown, and Southeastern Campuses.

OCTC’s Security Escort – Campus Public Safety Officers will provide safe escort to students, faculty, and staff from one point on campus to another upon request.

Orientation – An extended orientation for new students provides a broad range of issues related to college life, which includes safety and security issues. Campus safety, security, and emergency management professional development sessions are offered to faculty and staff.

Self Defense classes are offered through Workforce Solutions at the Downtown Campus throughout the year for a small charge.

WISE Domestic Violence Workshop is offered through the Daviess County Domestic Violence Taskforce. This workshop is open to faculty, staff, students and the public to raise awareness of the problem and offer training on reporting and handling certain situations.

KCTCS SUBSTANCE ABUSE POLICY

KCTCS is committed to providing a healthy and safe environment for its students, faculty, and staff. KCTCS has defined conduct in relation to the unlawful possession, use, dispensation, distribution, or manufacture of alcohol or illicit drugs. Conduct which is in violation of this definition poses unacceptable risks, disregard for the health, safety, and welfare of members of the KCTCS community, and shall result in disciplinary action up to and including suspension or termination.

As a recipient of federal grants and contracts, KCTCS gives this notice to students, faculty, and staff that it is in compliance with, and shall continue to be in compliance with the Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act Amendment of 1989. Students, faculty and staff are herein notified of the standards of conduct, which shall be applicable while on KCTCS property, on KCTCS business, and/or at KCTCS sponsored activities.

Alcohol on Campus

No unapproved alcoholic beverages are allowed on OCTC campuses for any reason. Additionally, no student shall possess alcoholic beverages on the OCTC campuses. Students found with alcoholic beverages in their possession or intoxicated by alcohol will be escorted off the campus.

Under age use of alcoholic beverages is strictly prohibited by state law. All incidents on campuses involving underage drinking to include consumption, possession, or the facilitation of an adult to a minor, will be turned over to local law enforcement.

Drug Policy

OCTC campuses are DRUG FREE facilities! It is the policy of OCTC to support, and assist in the enforcement of all state and federal laws pertaining to the possession, use, or sale of illegal substances.

In the case of drug or alcohol abuse, a complete description of the following policy statements are available in the Counseling Center located in the Campus Center on the Main Campus.

  • Student Code of Conduct
  • Notice of Drug Related Conviction
  • Drug and Alcohol Education and Training Drug and Alcohol Policy
  • AIDS Awareness Information

Training and Counseling Resources

Continuous efforts are made to make students, faculty, and staff aware of both on-campus and off-campus programs which provide information and professional services on matters related to the abuse of alcohol and drugs.

Other counseling, treatment, and rehabilitation services are available in the communities throughout the state in which KCTCS employees are located. The Counseling Center on the MN Campus provides information to students on community resources that can assist with these services. OCTC has a licensed professional clinical counselor on staff. However, therapy is not part of the Counseling Center’s services. The Counselor can make referrals, provide academic and personal counseling, and conduct threat assessments. The College does not have pastoral counselors.

The Drug and Alcohol Abuse Information Station

The Drug and Alcohol Abuse Information Station is located at the entrance of the Campus Center. Email reminders are sent to all students prior to Fall and Spring Break about the dangers of alcohol poisoning. OCTC asks representatives from the Alliance for a Drug-free Owensboro and Daviess County to present current topics to students.

In addition, information from the Alliance for a Drug-free Owensboro and Daviess County initiatives are shared with the students via email. A Smoking Cessation program is offered once a semester. For additional information, please see KCTCS Administrative Policies and Procedures 3.3.13.2 KCTCS Alcohol Policy and 3.3.13 KCTCS Substance Abuse.

No Deadly Weapons Allowed On Campus

Weapons, including concealed weapons, are not permitted on any OCTC campuses. Students are prohibited from storing or possessing weapons on campus. Weapons include, but are not limited to, firearms, pellet guns, bows and arrows, and knives.

Possession of deadly weapons by police acting on official duties is an exception to this policy. For additional information, please see KCTCS Administrative Policies and Procedure 3.3.23. Additionally, no deadly weapons signs are posted at each entrance of the campuses and on the main entrance doors of the buildings.

EMERGENCY NOTIFICATION PROCEDURES

KCTCS implemented a Mass Emergency Alert System in 2008. Students are automatically signed up when they enroll at OCTC. Faculty, staff and interested individuals can sign up to receive SNAP messages at the SNAP website. SNAP will be activated where there is an emergency that warrants a notification to the faculty, staff and students when there is a significant emergency or a dangerous situation. The College has a SNAP Team and uses a consultation approach to confirm there is a “significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus.” Each member of the team is authorized to activate SNAP.

The College has a SNAP Team that is composed of employees on the Main, Downtown, and Southeastern Campuses. The SNAP Team includes the following employees with titles that include the following: Vice President of Academic Affairs, Interim VP of Advancement, Vice President of Student Affairs, Vice President of Business Affairs, Vice President of Information Technology, Interim Dean of Academic Affairs, Associate Dean of Student Affairs, HR Director, Manager of External Educational Programs, Director of Adult Education Services, PR Director, Director of Maintenance and Operations, Public Safety Director, as well as Public Safety Officers, Southeastern Campus Faculty and two Maintenance Technicians.

When SNAP is activated, it may be sent to individual campuses or the entire College. In addition, text messages, audio messages, and emails will be sent to students and those who have opted in to the system and faculty/staff office phones and computers on campus will display the alert.

OCTC will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency. The College has several scripted messages or we can develop a message for a unique emergency.

When should SNAP be used?

  • Emergency Campus Closing
  • Shooting and Shooting Threats
  • Building Evacuation
  • Hostage Situation
  • Extensive Utilities Outage
  • Gas Leak
  • Fire
  • Plane Crash
  • Bomb Threat
  • Transportation/Road Issue
  • Natural Disaster
  • Crime Sprees – Series of Robberies or attacks
  • Weather Alerts
  • Snow Delay or Closing
  • Tornado Warning
  • At the Request of Local Law Enforcement

SNAP is not the only means the College uses to communicate emergency information to the College community. The College uses the OCTC Website, local TV, radio, newspaper, and various social media. (See the table below.)

TEST OF EMERGENCY RESPONSE 

A test of the SNAP emergency notification system tested the emergency notification system for the entire OCTC population enrolled in SNAP. Notifications are sent out that we test the system for functionality and timeliness.

The College conducted a full SNAP Emergency Notification Procedure concurrent with the Lockdown Drill on September 18, 2019. The results of the test were analyzed and, all students, faculty, and staff were notified that the test revealed some issues that have been resolved. Subsequent tests followed independently and concurrent with drills or exercises.

Additionally, the results were documented by an official report of the results, both positive and negative. The report will be retained for seven years in the Business Office.

Emergency Response Tests
Type of Alert SNAP Computer Display SNAP Text Message SNAP Email SNAP IP Phones OCTC Web Media Outlets
Campus Violence X X X X X X
Safety Threat X X X X X X
Weather Emergency X X X X    
Tornado Warning X X X X    
Operation Disruption X X X X X  
Extensive Utiltites Outage X X X X X X

PROCEDURES/TRAINING

OCTC will test the emergency response and evacuation procedures at least annually. Instructors are asked to point out the evacuation maps and the Emergency Response Guide on the first day of each semester. The College has mandatory fire drills on all three campuses annually. The fire drills test the evacuation procedures of each building. Fire drills were conducted on October 17, 2018 for the Main Campus; the Southeastern and Downtown Campuses fire drill was conducted on October 18, 2018.

The Safety Notification and Alert Procedure (SNAP) Committee is tasked with the responsibility of sending the SNAP alert messages. The Committee consists of members from each of the three campuses.

On September 18, 2019 all OCTC Campuses conducted their annual Lockdown Drill. This was to evaluate the OCTC Faculty and Staff response in the event of a building or campus lockdown event.  The lockdown drill has become an annual event, usually occurring in September of the academic year.

All members of the OCTC Executive Team and the Prevention, Assessment, and Response Team (PART), completed FEMA Independent Study Courses online on Incident Command System (ICS), the National Incident Management System (NIMS) and other courses related to Emergency Operations. This training is documented in the Emergency Operations Plan located in the Safety and Security Director’s Office. The purpose of this training is to increase awareness and responsiveness to an emergency event, big or small, on any OCTC campus.

On November 14, 2019 the OCTC Public Safety Office, in coordination with the local Daviess County Emergency Management Emergency Agency (DCEMA) hosted key community first responder leadership, and members of OCTC the Prevention, Assessment, and Response Team (PART) in a virtual exercise (VTTX) involving the establishment of a Family Reunification Center. This was conducted by DCEMA through a FEMA facilitated instructor and involved the numerous community entities that would be involved in planning, mitigating, responding, and recovery of an emergency or disaster.   Other exercises of this type, as well as live training events are routinely planned and conducted with topics varying.

Other campus training or drills that occurred in 2019 were:

  • March 6, 2019:  Annual Tornado /Severe Weather Drill, as part of the Kentucky/National Weather Service Severe Weather Awareness Week
  • August 9, 2019: Active Aggressor/Shooter Response Training for all faculty and staff. This training is offered biennially.
  • October 17, 2019:  Annual Earthquake Drill as part of the Great Central U.S. Shakeout)

Annual training opportunities provided to the faculty and staff include:

  • CPR/AED
  • Stop the Bleed (Traumatic Bleeding)
  • CERT (Community Emergency Response Team) in conjunction with the local Emergency Management Office
  • Weather Spotter Training in conjunction with the regional National Weather Service Office in Paducah, Kentucky
  • OSHA -10 Training in conjunction with the KCTCS Environmental Safety Office

Distribute Emergency Procedures

OCTC publishes the Campus Safety and Crisis Policies on the College’s Campus Safety webpage.

In addition, each classroom contains a visible Emergency Response Plan. This document is an abbreviated version of the Campus Safety and Crisis Policies document. The link to this document was sent to all faculty via e-mail this fall. The procedures include, accident reporting, acute emergency procedures, fire drill procedures, actual fire procedures, emergency exit plan details, tornado, earthquake, shots heard on campus, crime awareness and campus security, drug/ alcohol abuse help information, violent incident procedures and emergency numbers.

SEXUAL MISCONDUCT POLICY STATEMENTS

Pursuant to policy, procedure, and practice, KCTCS is committed to providing a work and scholastic environment that is respectful, professional, and free from unlawful harassment and other forms of illegal discrimination. Individuals, including students, employees, volunteers, customers, and visitors, shall not be forced to tolerate a hostile work or scholastic environment or be subject to illegal offense(s) against a person or property motivated in whole or in part by an offender’s bias against a sex, race, religion, disability, ethnic origin, sexual orientation, or any other characteristic protected by local, state, or federal employment discrimination law. All faculty, staff, and employees in all positions, as well as volunteers, are covered by and are expected to comply with this policy and to take appropriate measures to ensure that prohibited conduct does not occur.

It is the current policy of the Kentucky Community and Technical College System (KCTCS) to maintain an environment for students that is free of discrimination, sexual harassment, sexual misconduct and all forms of sexual intimidation and exploitation. Sexual harassment is an assault on a person’s privacy and integrity. It can cause poor academic performance, physical illness, fear of reprisal, anxiety, and loss of self-confidence. Sexual harassment also can affect those exposed to the situation, causing conflict in the classroom, a decline in morale, and a loss of respect for the responsible party. Information concerning an allegation of sexual harassment will be handled in a confidential manner insofar as possible.

To comply with federal law and to safeguard our students and employees, KCTCS has enacted policies and procedures governing KCTCS’ prohibition of sexual misconduct, dating violence, domestic violence, sexual assault, and stalking. These policies and procedures address the legal definition of those terms, the definition of consent, safe and positive options for bystander intervention, information on risk reduction, and policies and procedures should an incident of sexual misconduct occur.

Through enforcement of policy and by education of students, employees and volunteers, KCTCS seeks to prevent, correct, and discipline behavior that violates our current and new policies. To ensure a harassment-free workplace, KCTCS mandates the following:

  • All employees’ complete applicable components of the mandatory KCTCS Harassment-Free Workplace Training program when initially hired and annually thereafter; additionally, volunteers must complete the training program when they begin their service.
  • All employees, students, volunteers, customers, vendors, visitors, and other individuals shall engage in proper behavior and interactions.
  • All supervisors, managers, and administrators shall take appropriate steps to report alleged incidents of harassment.
  • Upon receiving a complaint or becoming aware of suspect behavior, KCTCS officials shall take appropriate follow-up action for any alleged incidents of harassment. All students, employees and volunteers, particularly supervisors, have a responsibility for keeping our environment free of harassment. Any student, employee or volunteer, who becomes aware of an incident of alleged harassment, whether by witnessing the incident or being told of it, shall report it to an immediate supervisor, the Title IX Coordinator, human resources staff, or the designated management representative with whom they feel comfortable.

When supervisors or managers become aware of alleged harassment, it is KCTCS policy that they immediately notify the college Title IX Coordinator, the college Human Resources Office, the KCTCS Human Resources Office, or KCTCS Office of Legal Services in order for the claim to be fully investigated.

Description of Primary and Ongoing Sexual Assault Awareness and Prevention Training

In order to raise awareness around the issues of domestic violence, dating violence, stalking, and sexual assault KCTCS offers online training to all students through Campus Clarity, and to employees through Law Room. KCTCS colleges employed the messaging framework of the national It’s On Us campaign to raise awareness of the program availability and increase participation rates.

All KCTCS colleges provide the training in both the Fall and Spring semesters. Both online training platforms provide the following information to students and employees.

Definitions

Dating Violence (KRS 456.01): “Dating violence and abuse,” means physical injury, serious physical injury, stalking, sexual assault, or the infliction of fear of imminent physical injury, serious physical injury, sexual abuse, or assault occurring between persons who are or have been in a dating relationship.

Domestic Violence (KRS 403.720): “Domestic violence and abuse” means physical injury, serious physical injury, sexual abuse, assault, or the infliction of fear of imminent physical injury, serious physical injury, sexual abuse, or assault between family members or members of an unmarried couple.

Stalking (KRS 508.130): To “stalk” means to engage in an intentional course of conduct: (a) Directed at a specific person or persons; (b) Which seriously alarms, annoys, intimidates, or harasses the person or persons; and (c) Which serves no legitimate purpose. The course of conduct shall be that which would cause a reasonable person to suffer substantial mental distress.

Sexual Assault (KRS 510.110): He or she subjects another person to sexual contact by forcible compulsion; or He or she subjects another person to sexual contact who is incapable of consent because he or she:

Is physically helpless; Is less than twelve (12) years old; or is mentally incapacitated; or Being twenty-one (21) years or more, he or she:

Subjects another person who is less than sixteen (16) years old to sexual contact; Engages in masturbation in the presence of another person who is less than sixteen (16) years old and knows or has reason to know the other person is present; or Engages in masturbation while using the Internet, telephone, or other electronic communication device while communicating with a minor who the person knows is less than sixteen (16) years old, and the minor can see or hear the person masturbate; or

Lack of Consent (KRS 510.020): Lack of consent results from:

  1. Forcible compulsion;
  2. Incapacity to consent; or
  3. If the offense charged is sexual abuse, any circumstances in addition to forcible compulsion or incapacity to consent in which the victim does not expressly or impliedly acquiesce in the actor’s conduct.

A person is deemed incapable of consent when he or she is:

  1. Less than sixteen (16) years old;
  2. An individual with an intellectual disability or an individual that suffers from a mental illness;
  3. Mentally incapacitated;
  4. Physically helpless; or
  5. Under the care or custody of a state or local agency pursuant to court order and the actor is employed by or working on behalf of the state or local agency.

Safe and Positive Options for Bystander Intervention:

Information on safe and positive options for bystander intervention was presented through the lens of social norms and dispelled the myth that most students would not act if they saw a situation that was potential leading up to a sexual misconduct assault. Options for bystander intervention included direct intervention, distraction, and delegation.

Safe and Positive Options for Bystander Intervention

Information on safe and positive options for bystander intervention was presented through the lens of social norms and dispelled the myth that most students would not act if they saw a situation that was potential leading up to a sexual misconduct assault. Options for bystander intervention included direct intervention, distraction, and delegation.

Information on Risk Reduction

Clarity’s platform delivers risk reduction information without using language consistent with victim blaming. It encourages students to look out for one another and stand up and speak out when they see an abusive situation occurring. The program also provides a variety of tips to keep students mindful of their surroundings when at social events.

Reporting Procedures for Sexual Misconduct: Importance of preserving evidence

It is important that a victim of sexual assault not bathe, douche, smoke, change clothing or clean the bed/linen/area where they were assaulted if the offense occurred within the past 120 hours so that evidence may be preserved. This evidence may also assist in proving that the alleged criminal offense occurred/or is occurring or may be helpful in obtaining a protection order. In circumstances of sexual assault, if victims do not opt for forensic evidence collection, health care providers can still treat injuries and take steps to address concerns of pregnancy and/or sexually transmitted disease. Victims of sexual assault, domestic violence, stalking, and dating violence are encouraged to also preserve evidence by saving text messages, instant messages, social networking pages, other communications, and keeping pictures, logs or other copies of documents, if they have any, that would be useful to university hearing boards/ investigators or police.

How and to whom

KCTCS strongly encourages all individuals to report incidents of harassment, sexual assault, domestic violence, dating violence, and stalking to their college’s Title IX Coordinator and/or local police. Reports can be made to the Title IX Coordinator by phone, email, or in person.

Reports can also be made anonymously through Ethics Point.

When an individual file a report of sexual misconduct to a Title IX Coordinator the complainant and respondent will be provided a written explanation outlining the following:

  • Existing counseling, health, mental health, victim advocacy, legal assistance, financial aid, and other services available both within the institution and in the community,
  • Notification to victims about options for, available assistance in, and how to request chances in academic, transportation, working situations or protective measures. These accommodations are available to complainants even if they choose not to purse disciplinary actions.
  • An explanation of the procedures in the disciplinary action process,
  • An explanation of the student or employee’s rights and options.
Options about the involvement of law enforcement

All individuals who make a report of sexual misconduct to their college’s Title IX Coordinator holds the right to decide whether to file a report with local law enforcement. They may choose to notify local police independently, request assistance from the college to file a police report, or decline to notify such authorities. While KCTCS ultimately respects the rights of the complaint’s decision to involve local police authorities there may be some circumstances that pose an on-going threat to the health and safety of the campus community that may warrant a police investigation. In these rare cases, a complainant still maintains the right to decide whether or not to cooperate with those authorities.

Rights of Victim’s – Institutional Responsibilities for EPOs

It is the responsibility of students, faculty and staff with emergency protective orders to bring this to the attention of college administrators. When this occurs, the college will attempt to assist in maintaining this protective order by calling local authorities should an individual violate this order. If an individual is violating an emergency protective order on a KCTCS campus, we encourage the EPO holder to notify police and/or campus Public Safety immediately.

Confidentiality

KCTCS seeks to respect requests for confidentiality in its response to incidents of discrimination, harassment, and retaliation. However, it may be necessary to reveal certain personally identifying information to investigate and address complaints effectively. In such cases, the college takes steps to ensure that information is only shared as necessary, on a need-to-know basis, to resolve the underlying allegations.

College employees, including faculty, administrators, staff, and student employees, must report to the Title IX Coordinator any incidents of possible sexual harassment, sex discrimination, or retaliation on campus of which they are aware.

A separate flyer entitled, “OCTC Sexual Violence Survivors Guide” is available for students, faculty, and staff. The flyer defines sexual assault, whom to contact if it occurs, evidence collection processes, the criminal procedures, victim counseling available, and changes if necessary to the academic needs of the victim.

Reporting a Sexual Assult

This can be done immediately following an incident by calling law enforcement at 911 or the campus switchboard at: (270) 686-4400; ask for the Campus Safety and Security Officer on duty. If you decide later to report an incident that recently took place, you can call Campus Public Safety at: (270) 852-8977 (Public Safety Director’s office) or (270) 316-1660 (Public Safety Director’s Cell Phone) or (270) 686-4400 (ask for the Public Safety Officer on duty).

Medical Treatment

It is important to seek immediate medical attention for several reasons. The first reason is to assess and treat any physical injuries you may have sustained. The second is to determine the risk of sexually transmitted diseases or pregnancy. The third reason is to gather evidence for aiding in the criminal prosecution of the assailant.

Qualified law enforcement personnel should collect physical evidence immediately, preferably within the first 24 hours. It may be collected later than this, however, the quality and quantity of evidence may be diminished.

Medical Transportation

A member of the OCTC Student Affairs Staff, Public Safety Staff, or law enforcement will make the necessary arrangements to transport sexual assault survivors to the hospital.

Counseling and Emotional Support On Campus

The OCTC’s Counseling Center provides emotional support and counseling for its students. All students have access to qualified and competent professionals who are capable of providing them with short-term equitable, sensitive, and confidential support. Counseling services are provided at no charge to the student in a comfortable and private office environment in the Campus Center. To arrange an appointment with a counselor, please call (270) 686-4418 or dial extension 64418 from a campus phone.

Off Campus

The New Beginnings Crisis Line is a local rape crisis center with a 24-hour emergency hotline, 1-800-226-7273 or (270) 926-7273, New Beginnings Website.

Trained personnel can provide information and confidential counseling to those who have been sexually assaulted. The New Beginnings Crisis Center also provides medical and legal accompaniment and offers support groups for survivors of rape, incest, and other forms of sexual abuse.

COLLEGE DISCIPLINARY ACTION

If you have been assaulted by another student or group of students and are considering college action, you are encouraged to discuss the matter with the Vice President of Student Affairs, (270) 686-4504. This will allow you the opportunity to review procedures should you decide to file a formal complaint through the college’s system. This discussion does not obligate you to pursue official action.

Disciplinary Proceedings

Describes each type of disciplinary proceeding used by the institution; the steps, anticipated timelines, and decision-making process for each type of disciplinary proceeding; how to file a disciplinary complaint; and how the institution determines which type of proceeding to use based on the circumstances of an allegation of DVDVSAS.

Initial Assessment

The initial steps for resolution of a complaint are the same whether the Respondent is a student, employee, or guest. Employee and guest Respondents will be processed in accordance with KCTCS employment policies and procedures. Student Respondents will be processed in accordance with the KCTCS Student Code of Conduct and student policies and the Hearing Procedures for Student Respondents.

In every report of sexual harassment or misconduct, KCTCS will make an immediate assessment of any risk of harm to individuals or to the campus community and will take steps necessary to address those risks. These steps may include interim protective measures to provide for the safety of the individual and the campus community.

After consideration of these factors, KCTCS may choose to pursue an informal resolution, which may include a remedies-based approach (reserved for less egregious violations). If the violation warrants, the SO Title IX Committee will refer the matter for investigation. The initial assessment may take one to three business days.

Investigation

When the Initial Title IX Assessment concludes that an investigation is required, KCTCS will designate an investigator(s) from System Office with specific training and experience investigating allegations of sexual harassment and sexual misconduct. KCTCS may use a team of two investigators, which may include the College Human Resources Director with a System Office investigator, or two System Office investigators.

The investigation will be a fair and reliable fact gathering process. The investigation will be conducted thoroughly, impartially, and fairly. The investigation will be respectful of individual privacy concerns, but must be performed in a manner that will ensure KCTCS’s compliance with all state and federal laws, including provision of due process to the Respondent.

KCTCS will seek to complete the investigation within 20 (twenty) business days of receiving the complaint. This period may be extended depending on the circumstances of each case. At the conclusion of the investigation, the investigators will forward the report to the System Office Title IX committee for review and evaluation.

Formal Resolution

When an investigation demonstrates that sufficient evidence exists that a violation of policy and procedure has occurred, Respondents will be subject to disciplinary action based on their relationship to KCTCS. For a student Respondent, disciplinary action may be taken by the student’s home college following a finding of responsibility by the Responsibility Assessment Committee. (See Appendix B). For an employee Respondent, disciplinary action may be taken by the supervisor in accordance with employment policies and procedures. For a guest Respondent, KCTCS will take the necessary action to ensure the policy violation does not recur and, if appropriate, involve local law enforcement.

Informal Resolution

Informal resolution is a remedies-based, non- judicial approach designed to eliminate a hostile environment without taking disciplinary action against a Respondent.

Where the Title IX assessment concludes that informal resolution may be appropriate, KCTCS will take immediate action to protect the rights of the Complainant and remediate and correct the policy violations leading to the complaint.

Timeframe

KCTCS seeks to resolve all reports within 60 days of the initial report. All time frames expressed in this policy are meant to be guidelines rather than rigid requirements. Extenuating circumstances may arise that require the extension of time frames, including extension beyond 60 days. Extenuating circumstances may include the complexity and scope of the allegations, the number of witnesses involved, the availability of the parties or witnesses, the effect of a concurrent criminal investigation, any intervening school break or vacation, or other unforeseen circumstances.

Prompt, Fair, and Impartial Process

KCTCS seeks to resolve all cases of sexual misconduct in a manner that is prompt, fair, and impartial by ensuring the following rights and options are reserved for both the complainant and the respondent:

The complainant and respondent will be provided the same opportunities to have others present during any institutional disciplinary proceeding, including the opportunity to be accompanied to any related meeting or proceeding by the advisor of their choice.

While this choice is available, KCTCS will not allow the advisor to address the investigators or the hearing board at any point during this process. The advisor is only available for emotional support and guidance. Both parties will receive simultaneous notification of the result of the disciplinary proceedings, procedures to appeal the results of a disciplinary proceeding, any chance to that result, and when the result becomes final. The investigations and disciplinary proceedings will be conducted by officials who receive annual training on the issues related to domestic violence, dating violence, sexual assault and stalking.

Sanctions for Policy Violation for Students

Students found responsible for policy violations can result in the following sanctions:

  1. Reprimand: Official written or oral statement to the student that he or she is guilty of violating a college regulation. A reprimand warns that any further such actions may result in a more severe sanction.
  2. Restitution: Compensation to the college for damages to college property.
  3. Social Probation: Status given to less serious policy violations, and in some cases, a restriction of privileges for a specified time.
  4. College/Community Service: Service to the college or community of up to 16 hours be served within a specified time frame.
  5. Educational Sanction: An educational sanction requiring attendance or participation in a prearranged class, program, or activity designed to prevent or deal with high-risk behavior.
  6. Counseling: Counseling Services may refer Student to counseling evaluation on appointment.
  7. Eviction: Forced removal from a classroom or other college property.
  8. College Probation: Status that carries a severe warning that any further violation of college regulations that may result in the student going before the College Appeals Board for consideration of suspension or expulsion. This may include restrictions of privileges for a specified period of time.
  9. Suspension: Forced withdrawal from the college for a specified period of time or until stated conditions have been met as determined by the College Appeals Board. College will place the Student Dean Hold service indicator for no future enrollments at the Home College or other KCTCS college during the specified period of time or until stated conditions had been met.
  10. Immediate Suspension: A student may be suspended immediately when:
    1. In the judgment of the chief executive officer (upon consultation with the chief student affair’s officer), the presence of the student poses a serious threat to persons and/or property provided informal opportunity is first given to the student, except in the case of exigent circumstances, to discuss the matter and possible resolution.
    2. The student refuses to cease disruptive behavior or conduct in violation of this policy after direct orders from the chief executive officer (upon consultation with the chief student affair’s officer).
    3. When such suspension is involved, the student must leave the campus immediately. Students refusing to do so will be removed by law enforcement authorities and charged with trespassing.
  11. Expulsion: Permanent, forced withdrawal from the college as determined by the College Appeals Board.

Accommodations/Protections

Students and employees who file claims of harassment have a variety of accommodations and/or protective remedies available to them. One or more of the following may apply to the situation:

  • Referral to counseling services and other resources
  • rescheduling of exams or assignments (in conjunction with appropriate faculty)
  • No-contact letter
  • Temporary class schedule reassignment
  • Provision of an escort on campus property
  • Temporary work reassignment

One or more of the following protective remedies may be enacted for the respondent:

  • Administrative leave during the investigation and resolution
  • Immediate temporary suspension from the college during the investigation and hearing process
  • Interim volunteer duty reassignment
  • Suspension of volunteer duty during the investigation; report of the matter to local law enforcement in the jurisdiction in which the college is located
  • Ban from college location(s)
  • Limited access to college facilities or organizations pending resolution of the report
  • Report of the matter to local law enforcement in the jurisdiction in which the college is located

KCTCS further reserves the right to apply any other remedy that can be tailored to the involved individuals to achieve the goals of this policy.

Complainants and respondents will be provided a copy of the KCTCS policy and procedure containing available resources and detailing the applicable resources, rights, and responsibilities involved in the complaint, investigation and adjudication process.

SEX OFFENDER NOTIFICATION

In compliance with the federal Campus Sex Crimes Prevention Act of 2000, KCTCS, through the Kentucky State Police, makes information available to the campus community concerning registered sex offenders who may be employees or students at your college.