Board of Directors Meeting Minutes, November 13, 2025
OWENSBORO COMMUNITY AND TECHNICAL COLLEGE
BOARD OF DIRECTORS’ MEETING
Thursday, November 13, 2025
Minutes
BOARD MEMBERS PRESENT: Joan Hayden, Pat Jones, Jordan Lanham, Sonya Southard, Dr. Chad Wilkerson, Silas Zuelly
BOARD MEMBERS ABSENT: Doug Hoyt and CeCe Robinson
CALL TO ORDER
The OCTC Board of Directors’ meeting was called to order by Vice Chair Pat Jones at 5:35 p.m. (CST) on November 13, 2025. The meeting was held in the Administration Board Room.
APPROVAL OF MINUTES
Vice Chair Pat Jones called for a motion to approve the minutes of the May 1, July10, and September 11, 2025 meetings.
Motion: A motion was made by Jordan Lanham to approve the minutes with a second made by Silas Zuelly.
Vote: The minutes were unanimously approved.
NEW BUSINESS
Quarterly Budget Report
Vice President Sarah Price shared a preliminary draft of the First Quarter Variance Report.
Revenue
Tuition and Charges- 56.65% was received. The percentage of revenue received is consistent with the OCTC enrollment for summer and fall 2025. Additionally, the net SEEK budget was incorporated into the Tuition and Charges budget.
Noncredit Tuition- 14.23% was received. Revenue for this category has not surpassed the first quarter parameters. Contractor Safety Training was delayed until the second quarter and impacted first quarter receipts.
Sales and Service- 36.28% was received. Revenue for this category surpassed the first quarter parameters. Bookstore commission, on-line course charge, and transcripts contributed to the increase in revenue received in this category.
Expenses
Instruction- 17.90% was expended. This category has not surpassed first quarter parameters due to budgeting a portion of the College’s fund balance in this category.
Academic Support- 34.31% was expended. Expenses in this category surpassed the first quarter parameters. The College purchased 50 laptop and 50 desktop computers to replace computers faculty and staff were using that would not run Windows 11. The total cost of these computers, funded by the fund balance, was $109,653.50. Without this purchase, this category would have been within first quarter parameters.
Library- 30.72% was expended. Expenses in this category surpassed the first quarter parameters due to the increase in annual expenditure in the first quarter such as subscriptions and electronic databases.
Student Services- 33.01% was expended. Expenses in this category surpassed the first quarter parameters. Each year, the System Recharges including the Student Service Help Desk are expended in the first quarter. Without this expense, the category would be within the first quarter’s standard parameters.
Operations and Maintenance- 37.40% was expended. Expenses in this category surpassed the first quarter parameters. There was a change in the payment of the building maintenance contract beginning fiscal year 2025. The entire charge of $383,720.83 was expensed in the first quarter of fiscal year 2026. Additionally, the college paid $85,000 as part of the matching portion for the Downtown Campus roof replacement project. Both of these expenditures increased the total percentage expensed for the first quarter.
Student Financial Aid- 54.10% was expended. This category has surpassed the standard first quarter parameter. Expenditures reflect the increase in students taking dual credit classes.
Current Operating- 32.59% was expended. This category has just surpassed the standard first quarter parameters for reasons explained above.
Capital Outlay- 7.33% was expended. The expenditures in this category are capital equipment, including library resources. Half of the annual lease payment for the ESG guaranteed energy project was paid in the first quarter. Note: The college’s fund balance is budgeted in this category.
Grants in Aid- 54.10% was expended. This category surpassed first quarter parameters which reflects an increase in students taking dual credit classes.
President’s Report
Dr. Williams provided the following report:
- Fall 2025 enrollment increased by 2%, representing approximately 100 additional students, along with a 3% rise in student credit hours. Spring 2026 enrollment is now underway, and our student application to enrollment yield rate has doubled. Dr. Williams extended his appreciation to Dr. Ashleigh Crowe and her team for their dedicated efforts in reaching out to students and guiding them through the enrollment process.
- The SACSCOC accrediting committee completed their visit and Dr. Williams was happy to report that OCTC did not receive any recommendations;
- OCTC has been named one of the top 200 colleges in the nation by the Aspen Institute which is a significant honor; and
- Dr. Williams thanked the outgoing Board members for their years of service and dedication to OCTC and announced the individuals recently appointed by the Governor’s Office.
ADJOURNMENT
With no other business, the meeting was adjourned at 6:05 p.m.
Approved:
Signature on File
Scott Williams, Ph.D.
President
Signature on File
Doug Hoyt
Chair
