Board of Directors Meeting Minutes

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE

BOARD OF DIRECTORS’ MEETING

Thursday, January 12, 2023

Hybrid Delivery

Minutes

 

 

BOARD MEMBERS PRESENT:  Charles “Buzz” Backstrom, Sr., Zara Basham, Sharmy Davis, Doug Hoyt, Pat Jones, Will Mounts, Joan Hayden, Jordan Lanham, CeCe Robinson, and Silas Zuelly

 

PRESENTATION-OCTC STUDENT GOVERNMENT ASSOCIATION

Silas Zuelly, president of the OCTC Student Government Association, provided a report on projects and future initiatives of the student organization. 

 

CALL TO ORDER

The OCTC Board of Directors’ meeting was called to order by Chair Doug Hoyt at 5:40 p.m. (CST) on January 12, 2023. This meeting was held in the Administration Board Room and used the Microsoft Teams platform.

 

APPROVAL OF MINUTES

Chair Hoyt called for a motion to approve the minutes from the November 10, 2022, meeting.

 

Motion:  A motion was made by Buzz Backstrom to accept the minutes from the November OCTC Board of Directors’ meeting. CeCe Robinson seconded the motion.

 

Vote:  The minutes from the November meeting were approved by unanimous consent. 

 

NEW BUSINESS

 

President’s Report

Dr. Williams provided the following report:

·         Spring 2023 enrollment is up 3% in headcount and 6% in credit hours delivered, which equates to approximately 100 students; 

·         Dr. Ashleigh Crowe, interim vice president of student affairs, was introduced; 

·         OCTC’s dual credit program is up for reaccreditation with the National Alliance of Concurrent Enrollment Partnerships;

·         The Commonwealth West Healthcare Workforce Innovation Center Board has been established. The CWHWIC design phase, program coordination, and equipment purchases are all progressing. The CWHWIC will permit resource sharing between educational institutions offering certifications in the medical fields;

·         The Kentucky WorkReady Scholarship application deadline is January 20; 

·         The Council on Postsecondary Education will advocate for mandatory FAFSA completion for high school seniors; 

·         The KCTCS Board of Regents is partnering with Huron Consulting to conduct an optimization analysis of physical resources, academic programs, and administrative support structure of all KCTCS colleges; 

·         KCTCS Chancellor Dr. Kris Williams will retire on June 30; 

·         The clerestory of the library has been finished, work on the side entrance of the Campus Center is near completion, and a new digital sign has been installed on the Main Campus' north side entrance. These initiatives were completed thanks to the Kentucky Asset Preservation Bond. OCTC is responsible for $0.13 of each dollar spent under this program. OCTC is presently in the pre-construction phase for the Southeastern Campus' new roof, the Main Campus' kitchen for food service, and the Life Safety and HVAC Phase; 

·         The Workforce Solutions division, in collaboration with Owensboro Regional Health Hospital, has successfully launched the entry-level Clinical Medical Technologist initiative; 

·         Academic Affairs has kicked off the competency-based education initiative with our Theatre program; 

·         OCTC will host the inaugural Regional Diversity Conference on February 2 & 3;

·         The annual campaign has raised over $319,000 in six months;

·         OCTC’s Nursing program has been nominated for the Greater Owensboro Chamber of Commerce Education and Non-Profit award; 

·         Brescia University will host the annual Martin Luther King Day event; 

·         The Common Read for spring 2023 is the Music of Bees by Eileen Garvin; and 

·         An overview of the Higher Education Relief Fund expenditures was provided.

 

OLD BUSINESS

 

Board Self-Evaluation

Chair Hoyt encouraged Board members to complete the Board Self-Evaluation. Some have been received; however, we would like more participation. The results of the Board Self-Evaluation will be presented at the March 2023 meeting.

ANNOUNCEMENTS

Joan Hayden expressed concerns about the lack of minor/convenient care facilities on the west side of Owensboro and encouraged Board members to bring up the issue at other organizations where Board members are involved.

 

ADJOURNMENT

Chair Hoyt called for a motion to adjourn. Joan Hayden motioned to adjourn with a second made by CeCe Robinson. The meeting adjourned at 6:27 p.m.

 

Approved:

 

Signature on File

Scott Williams, Ph.D. 

President

 

­­­­­Signature on File

Doug Hoyt

Chair 

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE

BOARD OF DIRECTORS MEETING

Thursday, March 9, 2023

BOARD MEMBERS PRESENT:  Zara Basham, Sharmy Davis, Doug Hoyt, Will Mounts, Joan Hayden, Jordan Lanham, and Silas Zuelly

BOARD MEMBERS ABSENT:  Charles “Buzz” Backstrom and CeCe Robinson

CALL TO ORDER

The OCTC Board of Directors’ meeting was called to order by Chair Hoyt at 5:30 p.m. Thursday, March 9, 2023.  

APPROVAL OF MINUTES

MOTION:  A motion was made by Will Mounts to approve the minutes from the January 12, 2023, OCTC Board of Directors’ meeting. A second was made by Jordan Lanham.

VOTE The minutes were approved by unanimous consent.

NEW BUSINESS

Meeting Date Change

In order to provide the Board time to evaluate and vote on the 2023–24 budget prior to submitting it to KCTCS, the May Board meeting must be rescheduled. The suggested date was Thursday, May 4. Chair Hoyt requested a motion to accept.

MOTION: A motion was made by Will Mounts to move the next meeting to 

May 4, with a second by Joan Hayden. 

VOTE: The motion carried. 

Quarterly Budget Report

Sarah Price, vice president of business affairs, reviewed the budget report from the second quarter of fiscal year 2023.

Revenue 

Tuition and Charges- 99.37% was received. The percentage of revenue received is consistent with the OCTC enrollment for summer 2022, fall 2022 and most of spring 2023. Additionally, the net SEEK budget was incorporated in the tuition and charges budget.  

Government Grants and Contracts-This category is not generally budgeted; however, OCTC received $152,612 from Commonwealth Trust Fund to implement an accelerated competency-based pilot for advanced manufacturing, skilled trades.

Sales and Service- 57.86% was received. Revenue for this category has surpassed the second quarter parameter. Bookstore commission, on-line course charge, transcripts, testing, and indirect costs contributed to the increase in revenue received in this category.

Other Sources- 0.00% was received.  

Budget Reserve- 0.00% was received.  

Expenses

Instruction- 37.96% had been expended. This category has not surpassed the second quarter parameter due to budgeting a portion of the college’s fund balance.

Student Services- 57.86% has been expended. Expenses in this category surpassed the second quarter parameter. Each year, the system recharges including the Student Service Help Desk, are expended in the first quarter. These charges are still impacting the second quarter’s performance.

Student Financial Aid- 81.07% has been expended.  This category has surpassed the standard second quarter parameter.

Capital Outlay- 9.05% has been expended. The expenditures in this category are capital equipment, including library resources. Half of the annual lease payment for the ESG-guaranteed energy project was paid in the first quarter.  Note: A portion of the college’s fund balance is budgeted in this category.

Grants in Aid- 81.077% has been expended. Expenditures reflect the increase in dual credit waivers.

Budget Reserve- 0.00% has been expended.

President’s Report

President Scott Williams provided the following report:

• The spring 2023 enrollment increased 10%, equating to approximately 350 additional students. This is the fifth consecutive semester enrolment has had an increase. Discussion of enrollment sustainment and strategic enrollment management took place;
• Provided a legislative update on the following:
  • House Bill 18 (dual-credit rate), House Bill 133 (KEES funding/technical/short-term training), House Bill 171 (FAFSA mandate), House Bill 131 (tuition freeze), House Bill 139 (free speech), Senate Bill 24 (KEES funding for home-schooled students), Senate Resolution (CPE higher education study), and House Bill 542 (concealed weapons carry);
• The Huron Consulting group is continuing its study. A report on academic facilities, organizational structure, and academic/workforce alignment will be presented in June. The class and compensation study will be available later in the year;
• Dr. Paul Czarapata has stepped down as KCTCS president. Dr. Larry Ferguson will preside as acting president until an interim president is hired;
• The Commonwealth West Healthcare Workforce Innovation Center has started its outreach by visiting school districts in the 16-county area. The CWHWIC Board will form an academic committee to assist with building healthcare pathways for those as young as elementary school students. Some purchases have been made, and bids are being accepted for the mobile units;
• The NACEP accreditation was rescheduled;
• OCTC hosted a successful inaugural regional diversity conference with over 300 registrants. Thanks to Sharmy Davis for leading and those who volunteered;
• The Kentucky State Speech and Debate Tournament was hosted by OCTC. OCTC finished second overall in the state and first in the community college division;
• The sixth annual Girls Empowerment dinner featured keynote speaker Carey Portell, and more than 200 people attended; and
• An overview of the Higher Education Relief Fund expenditures was provided.

 

OLD BUSINESS

Board Self-Evaluation

Chair Hoyt distributed the results of the Board Self-Evaluation. Eight of the ten Board members completed evaluations which, overall, were positive. There was a discussion on the comments. If anyone has questions or additional remarks, please reach out to Chair Hoyt.

ANNOUNCEMENTS

• The following dates/events were announced:
  • OCTC Board of Directors’ meetings:  May 4, July 13, September 14, and November 9, 2023
  • OCTC Spring Commencement-May 10 & 11, 2023
  • Joan Hayden provided a progress update on the establishment of medical care in underserved areas in our county.
  • As a member of the EDC board, Ms. Hayden expressed concerns of the city’s discussion surrounding the potential dissolution of the Economic Development Corporation.

ADJOURNMENT

The meeting was adjourned at 6:42 p.m.

Approved:

­­­­

Signature on File

Doug Hoyt

Chair

­­­­­Signature on File

Scott Williams, Ph.D.

President

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE

BOARD OF DIRECTORS’ MEETING

Thursday, May 4, 2023

Minutes

BOARD MEMBERS PRESENT: Charles “Buzz” Backstrom, Sr., Zara Basham, Sharmy Davis, Joan Hayden, Doug Hoyt, Pat Jones, Jordan Lanham, Will Mounts, and Silas Zuelly

BOARD MEMBERS ABSENT: CeCe Robinson

CALL TO ORDER

The meeting was called to order at 5:29 p.m. (CST) on May 4, 2023. This meeting was held in the Administration Board Room.

APPROVAL OF MINUTES Chair Hoyt called for a motion to approve the minutes from the March 9, 2023 meeting.

Motion: Buzz Backstrom made a motion to accept the minutes from the March 9, 2023, meeting, with a correction to the attendance list by adding Pat Jones. Joan Hayden seconded the motion.

Vote: The minutes from March 9, 2023, Board meeting were approved by unanimous consent.

NEW BUSINESS

Approval – 2023-2024 Actions Steps of the Strategic Plan 2022-2026 Dr. Scott Williams introduced Associate Dean of Institutional Research Nicole Ralph. Ms. Ralph reviewed the KCTCS goals and OCTC-related objectives with the 2023-24 Action Steps of the 2022-2026 Strategic Plan. The OCTC objectives include Scheduling and Curriculum, Student Support, Transfer, Careers, Marketing and Image, and Recruitment and Outreach.

With no discussion, Chair Hoyt called for a motion to approve the 2023-24 Action Steps of the 2022-26 Strategic Plan as presented.

Motion: A motion was made by Will Mounts to approve the 2022-26 Strategic Plan with the 2023-2024 Action Steps. Buzz Backstrom seconded the motion.

Vote: The motion was approved by unanimous consent.

Quarterly Budget Report

Vice President Sarah Price reviewed the third-quarter budget report. Revenue

Tuition and Charges- 110.18% was received. Tuition revenue exceeded projections for fall 2022, spring 2023, and summer 2023. Additionally, the net SEEK budget was incorporated into the Tuition and Charges budget. The college has not received a SEEK allocation in the third quarter.

Government Grants and Contracts- This category is generally not budgeted; however, OCTC received $152,612 from Commonwealth Trust Fund to implement an accelerated competency-based pilot for advanced manufacturing, skilled trades.

Noncredit Tuition- 67.56% has been received. This category is just below the standard third-quarter parameter. The revenue is expected to be strong in April due to increased enrollment in the Commonwealth Contractor Safety training.

Sales and Services- 88.15% has been received. Revenue from this category has surpassed the third-quarter parameter. Bookstore commission, online course charge, transcripts, testing, and indirect costs contributed to the increase in revenue received in this category.

Other Sources- 0.50% has been received. This item represents the budgeted college fund balance and funds transferred to OCTC for GED+ scholarship and cultural diversity.

Budget Reserve- 0.00% has been received. This item represents the budgeted Budget Reserve.

Restricted Revenue- 89.82% has been received. Revenue for this category has surpassed the third-quarter parameter. This result can be attributed to greater student financial aid distribution due to increased enrollment, with more students accessing aid and completely expending the remaining HEERF grants, excluding the new healthcare grants.

Expenses

Instruction- 58.48% was expended. This category has not surpassed the third- quarter parameter due to budgeting a portion of the college’s fund balance in this category.

Institutional Support- 66.97% was expended. This category is slightly below its third-quarter parameter. This result can be attributed to the recurring contingency being budgeted in this category and expended where needed in other areas of the budget.

M&O- 82.43% was expended. This category has surpassed the third-quarter parameter. Increased expenditures in the M&O category are due to increased gas expenditures and utility expenditures.

Student Financial Aid- 108.00% was expended. This category has surpassed the standard third-quarter parameter. Expenditures reflect the increase in students receiving dual credit and state-mandated waivers.

Current Operating- 69.01% was expended. The category results are slightly lower than the standard third-quarter parameter. Expenditures reflect increased costs for bad student debt allowance and is evidence of the return to the normal for the college.

Capital Outlay- 19.40% was expended. The expenditures in this category are capital equipment, including library resources. Half of the annual lease payment for the ESG-guaranteed energy project was paid in the first quarter. Note: The college’s fund balance is budgeted in this category.

Grants and Aid- 108.00% was expended. This category surpassed the third-quarter parameter. Expenditures reflect the increase in dual credit waivers and mandated waivers.

Approval of the 2023-24 Annual Budget

Sarah Price presented the 2023-24 Annual Budget via PowerPoint presentation.

The total OCTC 2023-24 budget is $77,741,700. The Source of Funds, Function of Expense, and Object of Expense are groups considered when balancing the budget.

The following budget assumptions were implemented to balance the 2023-24 budget internally: 

• Proposed tuition rate for in-state students of $182 per credit hour;
• Mandatory student fee for the BuildSmart initiative of $8 per credit hour;
• Proposed budget tuition for fall 2023, spring 2024, and summer 2024 of $13,640,000;
• Public funds base of state appropriation of $8,541,200, performance-based funds of $1,701,400, totaling $10,243,600;
• OCTC system-wide contracts: $2,857,500;
• Increase in federal government grants and contracts: 348% (due to the Commonwealth West Healthcare Innovation Center grant (CWHWIC)
• Increase in state government grants and contracts: 19.07% (due to the Humanitarian Assistance grant)
• An increase in non-credit tuition of 2.76% (reflecting projected market expectations);
• An increase of 255.11% ($62,500) in private contracts;
• An increase of 3.05% ($74,300) in endowment income;
• A 1.51% increase in sales/service of educational activity (AMTECH revenue, online course charge, and indirect cost revenue)
• An increase of 2.26% due to the addition of three new success coaches and one instructional designer;
• Board of Regents Reserve calculated at 3% of public funds revenue (tuition, state appropriation less KCTCS contracts and net SEEK) increased by 10.32% non-recurring reserve;

Budget Assumptions for expenditures included the following:  

• Salary increase of $1,000 per full-time faculty and staff member;
• Reduction of 43% in full-time benefits;
• Workforce Solutions budget based on revenue expectations;
• CDL budget moved to Fund 01 (free-standing cost recovery program);
• An increase of 65.67% in instruction due to salary increases;
• An increase in Academic Support of 610.90% due to the CWHWIC grant;
• A 5.69% decrease in public service;
• A 0.21% decrease in the library budget, which remained stable;
• A 1.63% increase in Student Affairs budget;
• An increase of 150.57% in Institutional Support due to the CWHWIC grant;
• A 345.77% increase in Maintenance & Operations due to the CWHWIC grant budget, facilities maintenance contract, and custodial contract increases;
• An increase of 0.84% in Student Financial Aid due to student waivers & grants;
• A significant number of retirements & resignations;
• OCTC faculty promotions, including benefits totaling $23,107.37;
• An increase of $21,724 for an administrative assistant in Academic Affairs;
• An increase of $53,183 for part-time & temporary positions in Workforce Solutions;
• An increase of $15,000 for part-time tutoring in the Teaching & Learning Center;
• An elimination of an Institutional Effectiveness Specialist position/an increase of $111,630 in Institutional Research for two added associate deans;
• A $95,000 increase in the revenue-dependent budget in Fire Rescue;
• An increase in Workforce Solutions operating budgets based upon revenue estimates;
• An increase to the program accreditation budget of $13,000; and
• An increase in allowance of $240,000 to the student bad debt budget;
• An increase of $85,640 to the Institutional Support budget;
• An increase of $30,000 for the Parking and Grounds budget;
• A $69,567 increase to the custodial contract;
• Created a new budget for the Facilities Maintenance Contract of $314,500;
• An increased amount in the Utilities budget of $138,566;
• State mandated waiver budget was based on actual expenses with a 10% increase ($189,100);
• A 10% increase in KCTCS Student Waiver Budget of $2,241,300; and
• Faculty and staff waivers budgeted at $33,000, no change from 2022-23.

The College Fund Balance budget includes:

• $82,631 for the Workforce Trust Fund-Welding Project
• $13,000 for the OCTC awards program;
• $59,000 for nursing and the nursing faculty and staff tuition reimbursement programs;
• $4,345 Oak Island Theatre director supplement;
• $3,000 for the Plumbing Technology operating budget;
• $180,180 for three success coaches;
• $118,382.55 for two recruiter positions;
• $2,000,000 for college non-recurring projects; and
• $638,885 Board of Regents reserve. 

Ms. Price noted that each area of the College was asked to submit budget requests. These requests were reviewed and prioritized by the Executive Team.  The following requests for increases were addressed for 2023-24.

 

Motion:  Will Mounts made a motion to approve the 2023-24 Annual Budget. Buzz Backstrom seconded the motion.

 

Vote:  The 2023-24 Annual Budget was approved by unanimous consent.

 

PRESIDENT’S EVALUATION

Chair Hoyt thanked the Board for participating in the annual evaluation of Dr. Williams and shared the results. Dr. Williams received high marks with favorable comments from the Board. Chair Hoyt provided the opportunity for questions during the meeting and told the Board not to hesitate to contact him with any questions.

 

 

President’s Report

Dr. Williams provided the following report: 

• Dr. Williams expressed appreciation for the Board’s participation in his annual evaluation and thanked them for their feedback;
• Enrollment for spring 2023 increased by 5.8% (220 students) and student credit hours increased by 9%. Summer 2023 is currently up by 22%;
• Ms. Amanda Jerome from Daviess County High School received the OCTC Pathfinder award;
• The CWHWIC's Memorandum of Agreement is in progress and nearing completion;
• The search for an interim KCTCS president was unsuccessful. Dr. Larry Ferguson will continue to serve as interim. KCTCS has hired a consultant and a search committee has been formed;
• The Huron Consulting study is compiling results and will provide a report on facilities utilization, organizational structure and effectiveness, and academic program alignment;
• Asset preservation projects are starting (parking lot sealing/striping, Southeast Campus roof, beginning phases of HVAC & Campus Center kitchen, and life safety);
• Interest in the healthcare field is growing, with 146 students in the nursing program;
• OCTC’s Cultural Diversity Plan was approved by the Council on Postsecondary Education, scoring 31 out of 34 points;
• OCTC met 13 out of the 15 metrics in the Performance Based Funding model;
• OCTC had a successful NACEP accreditation visit with no findings;
• OCTC’s Rover Team placed second overall in the NASA Human Exploration Rover Challenge;
• OCTC hosted a successful joint advisory board meeting and HVAC alumni event;
• The Spring Oak Island Theatre production and Common Read events were well attended;
• Phi Theta Kappa was recognized as an outstanding Kentucky chapter and an internationally distinguished chapter;
• The GO FAME program received 36 applications;
• The OCTC Annual Campaign is ongoing, with current participation rates as follows: OCTC employees—56%, the Foundation Board—83%, and the Board of Directors—33%; and
• Expenditures of the Higher Education Relief Fund was provided.

Bottom of Form

OLD BUSINESS

There was no old business.

ANNOUNCEMENTS

• OCTC Graduation-May 10 & 11 at 6:30 p.m.
• Upcoming Board of Director meetings-July 13, September 14 & November 9, 2023

ADJOURNMENT

The meeting adjourned at 7:09 p.m.

Approved:

Signature on File
Scott Williams, Ph.D.
President

Signature on File 
Doug Hoyt
Chair 

Owensboro Community and Technical College
Board of Directors' Meeting
Thursday, July 13, 2023
Minutes

Board Members Present: Charles “Buzz” Backstrom, Sr., Zara Basham, Sharmy Davis, Doug Hoyt, Pat Jones, Jordan Lanham, Will Mounts, and CeCe Robinson

Board Members Absent: Joan Hayden

Call to Order
The hybrid meeting was called to order at 5:30 p.m. (CST), July 13, 2023. This meeting was held in the Administration Board Room, and the Microsoft Teams platform was used.

Approval of Minutes
Chair Hoyt called for a motion to approve the minutes from the May 4, 2023.

Motion:A motion was made by Will Mounts to accept the minutes from the May 4, 2023, OCTC Board of Directors’ meeting. Zara Basham seconded the motion.

Vote:The minutes from the May 4, 2023 meeting were approved unanimously.

New Business
President's Report
Dr. Williams provided the following report:

• Summer 2023 enrollment is up 17% in headcount (175 students) and 19% in credit hours. Fall 2023 enrollment has risen 7% in headcount, equating to 187 students. This marks the 7th consecutive semester for an enrollment increase;
• An adjustment was made to the approved 2023-24 budget. The initially approved Budget Reserve amount of $638,885 was recalculated to $648,400;
• Key priorities in the Huron study were highlighted, including compensation, equity and career path advancement. The study in these should be completed in September;
• Progress has been made in the KCTCS presidential search with the hiring of a consultant, posting of the position, and the selection of a search committee;
• The Board of Regents approved a tuition increase of $4 per credit hour and faculty and staff will receive a $2,000 raise;
• Faculty members are seeing an increase in students using artificial intelligence (AI) in assignments. A workgroup will be formed to investigate procedures/policies in using this platform;
• An update on the asset preservation initiative was provided. These included a new entrance sign for the south entrance, sealing and striping the parking lot, phase A of the HVAC revision, and the installation of new fire panels as part of the Life Safety initiative;
• OCTC is coordinating with its secondary partners in response to Senate Bill 150. This bill requires parental consent for middle and high school students enrolling in courses with curriculum on sexual orientation and reproduction;
• Dr. Williams shared during the May Board meeting that OCTC had met 13 of the 15 Performance-Based Funding metrics. He reviewed each of the metrics;
• An RFP is in progress for the remodel of the building to house the Commonwealth West Healthcare Workforce Innovation Center. Initial equipment purchases include a mobile training unit, zSpace (virtual reality system), Anatomage tables, and SynDavers;
• OCTC has implemented a new advising model where all advisees will be assigned a success coach, allowing faculty to focus on courses and professional development;
• Dr. Ashleigh Crowe was selected as vice president of student affairs, Kathy Hoffman has been selected as dean of professional and technical studies, and Sharmy Davis has been selected as dean of student affairs;
• OCTC has restructured the hiring process with the aim to enhance efficiency. Over the past year, OCTC has conducted 43 job searches. The new process is designed to expedite hiring timelines and potentially prevent the loss of strong candidates to competing employers;
• OCTC received the Best in Owensboro award by Owensboro Living as well as earned the Messenger-Inquirer’s Readers’ Choice Platinum award for the fourth consecutive year;
• OCTC’s annual campaign has surpassed its goal of $475,000. Chair Hoyt stated the Foundation Board attained 100% participation and the Board of Directors has a participation rate of 44%; and
• A review of the Expenditures of the Higher Education Relief Fund was provided.

Old Business
There was no old business.

Announcements

• OCTC Board Meetings
• September 14, 2023
• November 9, 2023

Approved:
Signature on File
Scott Williams, Ph.D.
President

Signature on File
Doug Hoyt
Chair

OCTC Board of Directors 
January 13, 2022 
Minutes

Board Members Present: Charles Backstrom, Zara Basham, Dr. Andrea Borregard, Jenna Faucheux, Doug Hoyt, Pat Jones, and Jordan Lanham

Board Members Absent: Joan Hayden, Will Mounts and Cece Robinson

PRESENTATION 
As part of the SACSCOC accreditation, the College is required to develop and implement a Quality Enhancement Plan (QEP). This initiative aims to attract, engage, and retain students while ensuring academic success. Dr. Williams introduced Dr. Meredith Skaggs, who gave a PowerPoint presentation reviewing the various components and how the Fifth Year Interim QEP Report impacted students' success.

CALL TO ORDER 
Chair Backstrom called the meeting to order at 5:52 p.m. January 13, 2022 in the Advanced Technology Center, Room 107. This meeting was held in-person and via Microsoft Teams.

APPROVAL OF MINUTES 
A motion was made by Doug Hoyt to approve the minutes from November 11, 2021 OCTC Board of Directors' meeting. Zara Basham seconded the motion.

Vote: The minutes from the November 11, 2021 meeting were approved by unanimous consent.

NEW BUSINESS

President's Report 
Dr. Scott Williams provided the following updates: 

• OCTC has experienced a rebound in enrollment since pre-pandemic. In comparison to Spring 2021, spring enrollment has increased 11% in headcount (350 students) and of 7% in credit hours. Thank you to faculty and staff for their extraordinary work with the Strategic Enrollment Management Plan which made a positive impact in enrollment;
• COVID protocols continue for the Spring 2022 semester; however, OCTC maintains a regular class schedule with in-person and hybrid class delivery. Since January 4, over 100 positive cases have been reported. In comparison to last year from July 23- December 2021, we had 104 positive cases reported and OCTC tracked approximately 400 cases;
• HEERF has provided emergency student aid to over 2500 students totaling nearly $3 million. The remaining student emergency funds will be distributed in the spring.
• Workforce Solutions has over 150 students enrolled in apprenticeships and is currently working with incumbent workers at the Hancock County Center;
• Workforce Solutions is experiencing a significant enrollment increase in computer-based training;
• OCTC has not received the official report on the SACSCOC Fifth Vear Report; however, the Henderson County High School automotive site was approved with two only two recommendations that will be addressed in a follow-up report; OCTC was asked to assist Henderson Community College in developing a dual credit pathway in automotive technology at Henderson High School;
• OCTC is evaluating the possibility of offering a respiratory therapy program; a needs assessment has been distributed to determine the degree of need in this area;
• OHRH contacted local higher education institutions to discuss the allied healthcare shortage and the possibility of establishing a collaborative regional training center. This discussion will continue and may follow the GO FAME program's path;
• We have distributed a survey to business and community partners to gather input for OCTC's 2022-2026 Strategic Plan. In addition to the input from our external partners, we will hold focus groups with faculty and staff to gather their feedback;
• The Kentucky House submitted its biennial budget which appears to be favorable for KCTCS;
• One-hundred graduates participated in the walk-through ceremony for OCTC's fall graduation; three hundred eighty fall and summer students earned credentials
• OCTC and KWC presented Little Women November 19-21;
• Phi Theta Kappa gave a presentation on student housing to the local county and city officials;
• Maurice Calhoun received the Owensboro Human Relations Commission Emerging Leader Award;
• OCTC will host the Martin Luther King, Jr. on January 17 at 9:00 a.m.; and
• An overview of the Higher Education Emergency Relief Fund was provided.

OLD BUSINESS
There was no old business.

ANNOUNCEMENTS

• OCTC will host the Martin Luther King Celebration on January 17.
• Discussion of the March meeting date occurred as it was listed incorrectly on the agenda.

ADJOURNMENT
Chair Backstrom called for a motion to adjourn. A motion was made by Pat Jones with a second by Dough Hoyt. The meeting was adjourned.

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE
BOARD OF DIRECTORS MEETING
Thursday, March 10, 2022
BOARD MEMBERS PRESENT: Charles Backstrom, Zara Basham, Dr. Andrea Borregard, Jenna Faucheux, Joan Hayden, Doug Hoyt, Pat Jones, Jordan Lanham, Will Mounts and CeCe Robinson
CALL TO ORDER
Chair Backstrom called the OCTC Board of Directors' meeting was called to order at 5:30 p.m. Thursday, March 10, 2022. Due to the COVID-19 pandemic, the meeting was hybrid using Microsoft Teams and the Administration Board Room on the Main Campus.
APPROVAL OF MINUTES
Motion: Zara Basham made a motion to approve the minutes from the January 13, 2022, OCTC Board of Directors' meeting. Dr. Andrea Borregard seconded the motion.
Vote: The minutes were approved by unanimous consent.
NEW BUSINESS
Meeting Date Change
Due to budget deadlines, the May Board meeting must be rescheduled to allow adequate time for the Board to review and approve the 2022-23 budget before the submission to KCTCS. The suggested date was May 9.
CeCe Robinson made a motion to move the next meeting to
May 9, with a second by Pat Jones. The motion carried.
Quarterly Budget Report
Sarah Price, vice president of business affairs, reviewed the budget report from the second quarter of the fiscal year 2022.
Revenue
Tuition and Charges- 96.03% was received. The percentage of revenue received is consistent with the OCTC enrollment for Summer 2021, Fall 2021, and most of Spring 2022. Additionally, the SEEK budget was incorporated in the Tuition and Charges budget. The first allocation of SEEK revenue was not received in the second quarter.
Non-Credit tuition- 34.33% was received. This category has not surpassed the second quarter parameters. Workforce Solutions has been focusing on more customized projects using TRAINS funding. Only 25% of a TRAINS-funded project is reflected in non-credit tuition.
Sales and Service- 79.15% was received. This category has surpassed the second quarter parameters. Revenue received from the online course charge, and indirect cost have exceeded the budgets, while bookstore commissions yielded robust results.
Other Sources- 15.27% was received. This item represents the budgeted College fund balance. The revenue reported reflects the calculated lost revenue from the HEERF Intuitional grants.
Budget Reserve- 0.00% was received. This item represents the budgeted Budget Reserve.
Expenses
Instruction- 39.00% had been expended. This category has not surpassed the second quarter parameter due to budgeting a portion of the College’s fund balance.
Student Services- 57.20% has been expended. This category slightly surpassed the second quarter parameter due primarily to part-time salary and benefits.
Institutional Support- 42.30% has been expended. This category has not surpassed the second quarter parameter. The reduction of bad student debt was part of the explanation. The College posted a credit in the student bad debt expense account string at the end of the second quarter.
Student Financial Aid- 80.28% has been expended. This category exceeded the second quarter parameter. Expenditures reflect the increase in dual credit waivers.
Capital Outlay- 6.89% has been expended. The expenditures in this category are capital equipment, including library resources. Half of the annual lease payment for the ESG guaranteed energy project was paid in the first quarter. Note: A portion of the College's fund balance is budgeted in this category.
Grants and Aid- 80.28% has been expended. This category exceeded the second quarter parameter. Expenditures reflect the increase in dual credit waivers.
President’s Evaluation
One of the Board's responsibilities is to annually evaluate Dr. Williams' leadership. Chair Backstrom will send evaluations to each Board member for feedback.
President’s Report
President Scott Williams provided the following report:
• Former Senator Joe Bowen passed away. He was a strong supporter of the Commonwealth of Kentucky and Owensboro Community and Technical College. He will be missed.
• In comparison to Spring 2021, enrollment for Spring 2022 is up 19% in headcount and 11% in credit hours, equating to approximately 553 students, 395 of whom are dual credit students, 124 credential seeking students, and 34 non-degree seeking students. OCTC is the only college to have an enrollment increase in all categories. Dr. Williams attributes this success to the faculty and staff's hard work implementing the Strategic Enrollment Management Plan. Due to the positive enrollment results, OCTC staff was asked to present at the Growing Enrollment Together conference and Dr. Williams presented our plan to the President’s Leadership Team;
• Masks are no longer required on OCTC campuses, and contract tracing has been discontinued under the revised Covid protocols. Since January 2022, OCTC has had 208 cases reported;
• Student emergency aid, provided by the Higher Education Emergency Relief Fund totaling $4 million, was distributed to 3,000+ students during the Fall 2021 and Spring 2022 semesters. An additional $1 million will be, or has already been, disbursed to Pell-eligible students.
• The SACSCOC Fifth Year Interim Report has been approved; however, a follow-up report has been requested in two areas: 1) faculty interaction with those involved with off-site locations, 2) and a publication of our accreditation status. Our Quality Enhancement Plan (QEP) and off-site review were approved with no follow-up;
• OCTC’s 2022-26 Strategic Plan has been established with three major goals increasing learner, employment, and organization success with objectives within these goals. In addition to these goals and objectives, OCTC is required to review its Mission, Vision, and Values Statement every three years. A draft of the OCTC mission statement was drafted and distributed to the Administrative Council for review and approval;
• The Kentucky General Assembly's budget appears to be favorable for KCTCS colleges. The following initiatives are currently under consideration and will be determined by the outcome of the General Assembly’s final budget:
o The Commonwealth West Healthcare Workforce Innovation Center initiative—This bill, presented to the A&R Committee, addresses the workforce shortage across all healthcare careers in our region. OCTC and Owensboro Health Regional Hospital provided the A&R Committee with a powerful testimony addressing the need for healthcare workers. This bill was passed by the A&R Committee unanimously and will move forward to the next level of approval;
o Salary increases are a top priority of the KCTCS Board of Regents;
o In addition, OCTC has completed its annual collaborative budget process and will prioritize requests from each college unit.
• OCTC’s Annual Diversity Plan has been completed and submitted;
• We had a very successful Fifth Annual Girls Empowerment event, featuring Jen Bricker Bauer, on March 3 with over 270 registrants;
• We have successfully met fundraising goals for the Title III Endowment, completing it two years early and over the goal amount;
• OCTC Speech and Debate Team placed first in the Kentucky Forensics Association State Tournament;
• OCTC student Kendyl Knight has been named a 2022 New Century Transfer Pathway Scholar;
• The following dates/events were announced:
o OCTC Board of Directors’ meetings: May 5, July 14, September 8, and November 10, 2022
o OCTC Spring Commencement-May 11 & 12, 2022
o Joint Board/Foundation Meeting-June 16, 2022
• An overview of the Higher Education Relief Fund was provided.
Dr. Williams recognized Dr. Andrea Borregard and Zara Basham for their service on their Board.
OLD BUSINESS
There was no old business.
ADJOURNMENT
Chair Backstrom called for a motion to adjourn. Zara Basham made a motion to adjourn with a second made by Pat Jones. The meeting adjourned at 6:28 p.m.

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE
BOARD OF DIRECTORS’ MEETING
Thursday, May 5, 2022
Minutes
BOARD MEMBERS PRESENT: Charles “Buzz” Backstrom, Sr., Zara Basham, Sharmy Davis, Jenna Faucheux, Joan Hayden, Doug Hoyt, Pat Jones, Jordan Lanham and Will Mounts
BOARD MEMBERS ABSENT: CeCe Robinson
PRESENTATION
Megan Frailey, OCTC Business Administration student, spoke about her experience competing in the KY Pitch State Finals. This state-wide competition allows students to showcase their business concepts. Ms. Frailey received the first-ever Entrepreneurial Spirit Award for her business idea, the Spin-N-Craft, a project she and her husband created.
CALL TO ORDER
The hybrid meeting was called to order at 5:45 p.m. (CST), May 5, 2022. This meeting was held in the Administration Board Room and the Microsoft Teams platform.
APPROVAL OF MINUTES
Chair Backstrom called for a motion to approve the minutes from the March 10, 2022 meeting.
Motion: A motion was made by Will Mounts to accept the minutes from the March 10, 2022, OCTC Board of Directors’ meeting. Jordan Lanham seconded the motion.
Vote: The minutes from March 10, 2022, Board meeting were approved by unanimous consent.
Chair Backstrom introduced new Board member, Sharmy Davis. Ms. Davis will serve as the OCTC staff representative. Zara Basham was re-elected to serve as the OCTC faculty representative.
NEW BUSINESS
PRESIDENT’S EVALUATION
Chair Backstrom thanked the Board for their participation in Dr. Williams’ annual evaluation and shared the results. Dr. Williams received high marks for the 2022-23 year. His evaluation was comprised with high percentages in the "Meets Expectations" and "Exceeds Expectations" categories, along with many positive comments related to the increased enrollment and the Commonwealth West Healthcare Workforce Innovation Center. With the pandemic coming to an end, the Board would like Dr. Williams’ to meet regularly with individual Board members and local government constituents.
Approval – OCTC Mission, Vision and Values Statement
The Southern Association of Colleges and Schools, along with the KCTCS Board of Regents, states each of the 16 colleges must review, evaluate, and approve their College mission statement every three years. Dr. Williams tasked a committee to review the current statement. The committee reviewed, made revisions and presented the statement to the Executive Team, Administrative Council and the College Assembly for approval. The statement was endorsed by the respective committees.
The OCTC Mission, Vision and Values was introduced to the Board. After review, Chair Backstrom asked for a motion to approve the OCTC Mission Statement.
Motion: Doug Hoyt made a motion to approve the OCTC Mission Statement with a second by Joan Hayden.
Vote: The motion was approved by unanimous consent.
Approval – 2022-26 Strategic Plan Objectives and 2022-23 Action Steps
Vice President Kevin Beardmore explained the process of establishing the strategic plan and noted the 2022-26 Strategic Plan is a four-year plan aligning with KCTCS’ Strategic Plan. He reviewed each KCTCS goal and the OCTC objective and associated 2022-23 action steps. The OCTC objectives include Scheduling and Curriculum, Student Support, Transfer, Careers, Marketing and Image, and Recruitment and Outreach.
Following discussion, Chair Backstrom called for a motion to approve the 2022-26 Strategic Plan Objectives and the 2022-23 Action Steps as presented.
Motion: A motion was made by Will Mounts to approve the 2022-26 Strategic Plan and the 2022-23 Action Steps. A second was made by Zara Basham.
Vote: The motion was approved by unanimous consent.
Quarterly Budget Report
Vice President Sarah Price reviewed the third-quarter budget report.
Revenue
Tuition and Charges- 103.09% was received. Tuition revenue exceeded projections for fall 2021, spring 2022, and summer 2022. Additionally, the net SEEK budget was incorporated into the Tuition and Charges budget. The College received the first allocation of SEEK revenue in the third quarter with the second allocation expected in the fourth quarter.
Noncredit Tuition- 59.24% has been received. This category has not surpassed the third quarter parameters. Workforce Solutions has been focusing on additional customized projects using TRAINS funding. Only 25% of a TRAINS-funded project is reflected in Noncredit Tuition.
Sales and Services- 100.62% has been received. This category has surpassed the third quarter parameters. Revenue received from the online course charge, facilities rental and indirect costs have exceeded the budgets while bookstore commissions continue to have strong results.
Other Sources- 15.27% was received. This item represents the budgeted college fund balance. The revenue reported reflects the calculated lost revenue from the HEERF institutional grants.
Expenses
Instruction- 56.65% was expended. This category has not surpassed the third quarter parameter due to budgeting a portion of the College’s fund balance in this category.
Public Service- 81.99% was expended. This category has slightly surpassed the third quarter parameters due primarily to salary and benefits paid at retirement.
Institutional Support- 63.60% has been expended. This category has not surpassed its third-quarter parameters. The reduction of student bad debt was part of the explanation. The College posted a credit in the student bad debt expense account string at the end of the second quarter.
Student Financial Aid- 106.23% was expended. This category exceeded the third quarter parameters. Expenditures reflect the increase in dual credit waivers and mandated waivers.
Current Operating- 67.15% was expended. This category has not surpassed the third quarter parameters. Expenditures of operating budgets still reflect lower expenditures as a result of the pandemic.
Capital Outlay- 12.47% was expended. The expenditures in this category are capital equipment, including library resources. The remaining portion of the annual lease payment for the ESG guaranteed energy project was paid in the third quarter. Note: a portion of the College’s fund balance is budgeted in this category.
Grants and Aid- 106.23% was expended. This category exceeded the third quarter parameters. Expenditures reflect the increase in dual credit waivers and mandated waivers.
Approval of the 2022-23 Annual Budget
Sarah Price presented the 2022-23 Annual Budget via PowerPoint presentation.
The total OCTC 2022-23 budget is $44,913,400. The Source of Funds, Function of Expense, and Object of Expense are groups considered when balancing the budget.
The following budget assumptions were implemented to internally balance the 2022-23 budget:
•The proposed tuition rate for in-state students is $182 per credit hour, an increase of $3 per credit hour;
•The mandatory student fee for the BuildSmart initiative remained$8 per credit hour;
•The proposed budgeted tuition for fall 2022, spring 2023 and summer 2023 is $12,183,481;
•The public funds base of state appropriation is $8,704,400 with$1,487,100 in performance-based funds, totaling $10,191,500 instate appropriations;
•The state supplement for KERS increases will remain at KCTCS;
•OCTC system-wide contracts for 2022-23 is $3,411,300;
•A decrease of 42.85% in federal and state government grants and contracts due to the HEERF and the student and institutional grants;
•A decrease of 4.04% in noncredit tuition for 2022-23. This reflects expected revenue changes based on ending contracts with KSHE;
•A budgeted increase of 14.63% in endowment income;
•Sales/Services of educational activity increased 7.47% due to increases in online course charge, testing, indirect costs revenue and facilities rental;
•Other sources decreased 12.66% due to the reduction of the bonus budget;
•The Board of Regents Budget Reserve is calculated on 3% of the public funds (tuition, state appropriation less KCTCS contracts and net SEEK) revenue;
•Instruction decreased 7.61% due to a reduction in budgeted bonuses;
•Public service was stable with a 0.85% increase;
•Academic support decreased 31.47% due to HEERF grant budgets;
•The library showed a decrease of 8.95% due to the HEERF grant budget changes;
•Student Affairs decreased 11.55% and Institutional Support decreased 20.63% due to changes in the HEERF grant budgets;
•Maintenance and Operations decreased 1.29% and Student Financial Aid decreased 26.38% due to the HEERF grant budget changes;
Budget Assumptions for expenditures included the following:
•OCTC faculty promotions including benefits were $53,147.64;
•Vacant positions due to retirements and resignations;
•Salary increases for regular full- and regular part-time employees at 8%;
•Adjunct faculty rate increased to $550 per hour;
•Increases in the IT telephone budget, facilities rental and KCTCS recharges;
•State-mandated waiver budget was based on actual waiver expenditures decreased for a change from 60% to 50% waiver expenditure. After the decrease, the $3.00 increase rate was applied. The budget was then increased 10% for growth;
•State-mandated waiver budget was increased based on actual2021-22 expenditures and then increased by the new tuition rate;
•The 15-to-Finish Scholarship was cancelled and is no longer budgeted;
•Faculty/staff waivers were budgeted at $33,000 – no change from 2021-2022;
The College Carry Forward Funds budget includes:
o$58,835 for Vet Tech faculty;
o$13,000 OCTC Awards program;
o$54,000 for Nursing and faculty and staff tuition reimbursement programs;
o$4,345 Oak Island Theatre director supplement;
o$3,000 for Plumbing Technology operating budget;
o$240,480 for the truck driver training program – two full-time staff, part-time staff and operating budgets;
o$117,009.90 for two recruiters;
o$2,000,000 for college non-recurring projects; and
o$579,100 Board of Regents Reserve.
Ms. Price noted that each area of the College was asked to submit budget requests. These requests were reviewed and prioritized by the Executive Team. The following requests for increases were addressed for 2022-23:
•Increase in adjunct faculty rate with the increase of $150,000in budget;
•Fill two welding faculty positions, automotive instructor, CIT faculty position, industrial maintenance faculty position, vet tech faculty, Student Affairs Assistant II;
•IT Helpdesk position from part-time to full-time;
•Increased funding for public safety;
•Purchased tutoring hours in Brainfuse;
•Transferred 25% of compensation for three Title III positions to Fund 01 due to grant requirements;
•Fund two full-time recruiters; and
•Fully fund CDL budget with two full-time trainers.
Motion: Will Mounts made a motion to approve the 2022-23 Annual Budget. Joan Hayden seconded the motion.
Vote: The 2022-23 Annual Budget was approved by unanimous consent.
President’s Report
Dr. Williams provided the following report:
•He thanked the Board for participating in his evaluation and expressed appreciation for their input on professional growth;
•Spring 2022 enrollment was up 20% in headcount and 10% in credit hours which equates to approximately 400 students;
•As of May 1, summer enrollment is up 10% and fall enrollment is up11%;
•OCTC has completed its research for a respiratory therapy program and is currently investigating how to develop this program;
•OCTC is collaborating with OMU to prepare individuals for the fiberoptics technician national certification exam;
•The Commonwealth West Healthcare Workforce Innovation initiative was fully funded by the State. OCTC has begun working with sister institutions and healthcare facilities to explore the needs for this initiative;
•OCTC’s Cultural Diversity Plan was approved by the Council on Postsecondary Education;
•Sharmy Davis, Director of Cultural Diversity created a diversity newsletter;
•Workforce Solutions received a National Science Foundation grant in the amount of $556,000. This grant initiative will focus on competency-based education in advanced manufacturing;
•Kaylee Meador earned a $25,000 Chick-fil-A scholarship;
•Phi Theta Kappa was named in the top 100 international chapters out of 1300+ chapters;
•OCTC will host the KCTCS Board of Regents meeting on June 9 & 10.An invitation was extended to the Board for the June 10 community breakfast, as well as o the Pathfinder Day breakfast on May 6; and
•An overview of the Higher Education Relief Fund expenditures was provided.
OLD BUSINESS
There was no old business.
ANNOUNCEMENTS
•OCTC Graduation is May 11 and 12 at 6:30 p.m.
•Joint Board/Foundation Meeting is June 16 at 11:30 a.m.
•KCTCS Board of Regents’ meeting is June 9 and 10 at OCTC.
ADJOURNMENT
Chair Backstrom called for a motion to adjourn. Will Mounts made a motion to adjourn with a second made by Joan Hayden. The meeting adjourned at 7:09 p.m.

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE

BOARD OF DIRECTORS’ MEETING

Thursday, July 14, 2022

Hybrid Delivery

Minutes

 

 

BOARD MEMBERS PRESENT:  Charles “Buzz” Backstrom, Sr., Zara Basham, Sharmy Davis, Doug Hoyt, Pat Jones, Jordan Lanham, and CeCe Robinson

 

BOARD MEMBERS ABSENT: Joan Hayden and Will Mounts

 

CALL TO ORDER

The OCTC Board of Directors’ meeting was called to order by Chair Buzz Backstrom at 5:29 p.m. (CST) on July 14, 2022.  This meeting was held in the Administration Board Room and the Microsoft Teams platform.

 

APPROVAL OF MINUTES

Chair Backstrom called for a motion to approve the minutes from the May 5, 2022 meeting.

 

Motion:  A motion was made by Doug Hoyt to accept the minutes from the July OCTC Board of Directors’ meeting.  Pat Jones seconded the motion.

 

Vote:  The minutes from May 5, 2022 Board meeting were approved by unanimous consent. 

 

 

NEW BUSINESS

 

September 8 Meeting

The September meeting conflicts with the Presidents' Leadership Retreat; therefore; new dates were discussed. After discussion, the Chair called for a motion to approve September 15 as the new date.

 

MOTION: CeCe Robinson made a motion to approve September 15 as the new date.  A second was made by Zara Basham. 

 

 

 

 

 

Budget Report

Vice President Sarah Price shared revisions made to the 2022-23 budget report presented at the May Board meeting. Following the brief update, there was an opportunity for questions. There were no questions.

 

President’s Report

Dr. Williams provided the following report:

·         Fall 2022 enrollment is up 10% which equates to approximately 260 students. It was noted that requests for in-person classes are increasing at OCTC;

·         OCTC, Daviess County Fiscal Court, and the Daviess County Emergency Management have signed a memorandum of agreement stating OCTC's Main Campus will serve as the operations center in the event of an earthquake;

·         An award of $158,600, received by KCTCS, will be used to develop a competency-based education program for the industrial maintenance program;

·         The Southern Association of Colleges and Schools has approved OCTC's follow-up report on the off-site instruction at Henderson County High School;

·         Bart Darrell has been appointed as the director of the Commonwealth West Healthcare Workforce Innovation Center, and planning has already begun between our sister institutions and healthcare organizations.  Renovations to the OHRH Business Center are likely to start soon;

·         The Fast Path Nursing program, which began this fall, is designed for high school students to complete general education/nursing program prerequisites in their high school career, which will allow them to begin the nursing program after graduating from high school;

·         The City of Owensboro and Daviess County made a financial contribution toward workforce re-entry training program for 40 Daviess County Detention Center inmates who are nearing the end of their incarceration. This training will be provided by Workforce Solutions;

·         The KCTCS Board of Regents voted to conduct studies on facility usage, salary compression, and online quality assessments among the 16 colleges. In addition, colleges are recommended to have a ½ FTE diversity director. OCTC currently has an online quality assessment in place and a full-time diversity director;

·         The General Assembly passed a bond program for higher education asset preservation. This program will allow OCTC to move forward with outstanding renovations;

·         OCTC had 750 graduates for spring 2022; of those, 21% of those were under the age of 18; 44% were between the ages of 18 and 24, and 35% were over 25 years of age; 

·         OCTC received the Messenger-Inquirer Readers Choice Platinum award; 

·         The Council on Postsecondary Education approved OCTC’s Diversity Plan;

·         The STEAM and LEVEL UP summer camps have been completed and were very successful; 

·         Dr. Williams thanked the Board of Directors and the Foundation for their contribution to the annual campaign. One-hundred percent Board participation is favorable when applying for grant funds; 

Dr. Williams noted Kitt would reach out to schedule appointments with Board members; 
The 2016-2022 Strategic Plan has been completed and was emailed to the Board; and 
·         An overview of the Higher Education Relief Fund expenditures was provided.

 

OLD BUSINESS

There was no old business.

 

ANNOUNCEMENTS

·         Upcoming meetings: September 15 and November 10 (annual meeting)

 

ADJOURNMENT

Chair Backstrom called for a motion to adjourn.  Doug Hoyt made a motion to adjourn with a second made by Pat Jones. The meeting adjourned at 6:00 p.m.

 

Approved:

 

Signature on File_____

Scott Williams, Ph.D. 

President

 

Signature on File_____ 

Charles Backstrom, Sr.

Chair  

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE

BOARD OF DIRECTORS’ MEETING

Thursday, September 15, 2022

Hybrid Delivery

Minutes

 

 

BOARD MEMBERS PRESENT:  Charles “Buzz” Backstrom, Sr., Zara Basham, Sharmy Davis, Doug Hoyt, Pat Jones, Will Mounts, Joan Hayden, and Silas Zuelly

 

BOARD MEMBERS ABSENT: Jordan Lanham and CeCe Robinson

 

CALL TO ORDER

The OCTC Board of Directors’ meeting was called to order by Chair Buzz Backstrom at 5:30 p.m. (CST) on September 15, 2022. This meeting was held in the Administration Board Room and used the Microsoft Teams platform.

 

Chair Backstrom introduced and welcomed Silas Zuelly. Mr. Zuelly is president of the Student Government Association and will serve as the student representative on the Board.

 

APPROVAL OF MINUTES

Chair Backstrom called for a motion to approve the minutes from the July 14, 2022 meeting.

 

Motion:  A motion was made by Will Mounts to accept the minutes from the July OCTC Board of Directors’ meeting. Pat Jones seconded the motion.

 

Vote:  The minutes from July 14, 2022 Board meeting were approved by unanimous consent. 

 

NEW BUSINESS

 

Board Self-Evaluation

Board members received the Board Self-Evaluation tool. If any member would like to make any additions to the assessment, please email Chair Backstrom. 

 

 

 

 

President’s Report

Dr. Williams provided the following report:

·         Fall 2022 enrollment is up 10%, equating to approximately 400 students. Along with OCTC’s commitment to student success, another contributing factor to enrollment success is a student's ability to complete the application and registration in a single visit. OCTC is the only KCTCS college offering this option;

·         Bart Darrell has been named the executive director of the Commonwealth West Healthcare Workforce Innovation Center. The 501C3 application has been submitted. Following the application approval, the Board of Directors will be established;

·         The first Reentry Success program cohort of five Daviess County Detention Center inmates has concluded, and employer interviews have been set for those who earned the certificate(s);

·         OCTC is excited to offer the Career and Life Skills certificate designed for students with intellectual disabilities who have overcome challenges during their secondary education. Students in this program are eligible for Pell grants and the Work Ready Kentucky Scholarship;

·         Under the leadership of Sharmy Davis, the first cohort of Academic Career Explorations (ACE) has concluded. The second cohort will consist of 45 high school seniors from both Owensboro Public School and Daviess County High School. With the efforts of Ms. Davis and the diversity division, our OCTC’s under-represented minorities enrollment has increased by15%;

·         The Council on Postsecondary Education has introduced the KY Humanitarian Assistance Innovative Scholarship for refugees, parolees, asylees, and anyone under temporary protective status; 

·         OCTC will co-host the Regional Diversity Conference in February 2023;

·         Due to the resignation of Dr. Stacy Edds-Ellis, Kathy Hoffman has been named interim dean of professional and technical studies. Dr. Laura Boarman will assume Ms. Hoffman’s responsibilities as department head of the professional and technical studies division. The job search for an academic dean will begin at a later date;

·         Ms. Kathleen Kelly Rabinowitz has been appointed to the KCTCS Board of Regents. The Board is led by James Lee Stephens as chair, vice-chair is Barry Martin, and Wendy Fletcher as secretary; 

·         Lean initiatives will be the focus of the KCTCS system, and the ALIGN strategies will also be implemented this year;

·         The I-TEC (Industrial Technology Enhanced Credentials) program has been launched to assist dislocated workers. This accelerated and flexible delivery model is comprised of short-term certificates aligned with high-demand manufacturing positions. This first cohort is a collaboration with the Green River Career Center, GRADD, and Workforce Solutions;

·         An overview of the Higher Education Relief Fund expenditures was provided.

 

OLD BUSINESS

There was no old business.

 

ANNOUNCEMENTS

·         The annual meeting will be November 10 and officer elections will take place;

·         Upcoming meetings: November 10, January 12, 2023, and March 9, 2023

 

ADJOURNMENT

Chair Backstrom called for a motion to adjourn. Will Mounts made a motion to adjourn with a second made by Joan Hayden. The meeting adjourned at 5:54 p.m.

 

Approved:

 

Signature on File_____

Scott Williams, Ph.D. 

President

 

Signature on File  ____ 

Charles Backstrom, Sr.

Chair 

 

 

 

Owensboro Community & Technical College

Board of Directors

November 10, 2022

Agenda

 

 

I.              CALL TO ORDER

 

II.            APPROVAL OF MINUTES

 

III.           NEW BUSINESS

a.   Election of Officers

b.   Quarterly Budget Reports

c.   Approval of Strategic Needs Analysis

d.   President’s Report

 

IV.          OLD BUSINESS

a.   Board Self-Evaluation

 

V.           ANNOUNCEMENTS

a.   Meeting Dates

-January 12, 2023

-March 9, 2023

b.   OCTC Graduation—December 15, 6:30 p.m. - Riverpark Center

 

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE

BOARD OF DIRECTORS’ MEETING

Thursday, November 10, 2022

Hybrid Meeting

Minutes

 

 

BOARD MEMBERS PRESENT:  Charles “Buzz” Backstrom, Sr., Zara Basham, Sharmy Davis, Doug Hoyt, Pat Jones, and Will Mounts

 

BOARD MEMBERS ABSENT: Joan Hayden, Jordan Lanham, CeCe Robinson, and Silas Zuelly

 

CALL TO ORDER

The meeting was called to order at 5:30 p.m. (CST), on November 10, 2022. The meeting was held in the Board Room in the Administration Building.

 

APPROVAL OF MINUTES

Motion:  A motion was made by Doug Hoyt to approve the minutes from September 15, 2022, OCTC Board of Directors’ meeting. Will Mounts seconded the motion.

 

Vote:  The minutes from the September 15, 2022, OCTC Board of Directors’ meeting were approved unanimously. 

 

NEW BUSINESS

 

Officer Election Information

Under the OCTC Board of Director bylaws, officer elections are to be held at the November Board meeting. The one-year term positions are for chair, vice-chair, and secretary.

 

Chair Backstrom called for nominations for board chair. Zara Basham nominated Doug Hoyt for chair. Chair Backstrom nominated Pat Jones. 

 

Motion: Zara Basham made a motion to cease nominations; Sharmy Davis seconded the motion.  

 

Vote: A vote via secret ballot took place.  Doug Hoyt was elected as chair.

 

Chair Backstrom called for nominations for vice chair. Chair Backstrom made a motion to re-elect Pat Jones as vice-chair. A second was made by Doug Hoyt. With no other nominations, and by virtue of acclamation, Pat Jones was re-elected to serve as vice-chair.

 

Chair Backstrom called for nominations for secretary.  Pat Jones made a motion to elect Joan Hayden as secretary. The motion was seconded by Will Mounts. With no other nominations and by virtue of acclamation, Joan Hayden was elected as secretary.

 

Quarterly Budget Reports

On behalf of Sarah Price, Dr. Scott Williams shared information from the following budget reports:

 

Fiscal Year 2021 Fourth Quarter (Draft)

Revenue (Unrestricted)

Tuition and Charges- 103.09% was received. Tuition revenue exceeds projections for fall 2021, spring 2022, and summer 2022. Additionally, the net SEEK budget was incorporated into the Tuition and Charges budget.  The College received the first allocation of SEEK revenue in the third quarter and the second allocation in the fourth quarter. Net SEEK revenue exceeded projections by 49%.

 

Noncredit Tuition- 85.05% was received. This category has not surpassed the fourth-quarter parameters. Workforce Solutions has been focusing on more customized projects using TRAINS funding. Only 25% of a TRAINS-funded project is reflected in noncredit tuition.

 

Sales and Service- 119.44% was received. This category has surpassed the fourth-quarter parameters. Revenue received from the online course charge, facilities rental, bookstore commissions and indirect costs have exceeded projections.

 

Other Sources- 15.27% was received. This item represents the budgeted College fund balance. The revenue reported reflects the calculated lost revenue from the HEERF institutional grants.

 

Budget Reserve- 0.00% received. This item represents the budget reserve.

 

Revenue-(Restricted)- 87.45% was received. This category did not surpass the fourth-quarter parameters. This was partially caused by equipment encumbered on the HEERF APR grant but not received by the end of the fiscal year.

 

Expenses

Instruction- 74.52% was expended. This category has not surpassed the fourth quarter parameter due to budgeting a portion of the College’s fund balance in this category.

 

Institutional Support- 85.14% was expended. This category has not surpassed the fourth quarter parameter. The College had an overall reduction in accrued expenses for vacation and sick leave for the year that contributed to the results as well as savings with salary and benefits and operations.

 

Student Financial Aid- 107.66% was expended. This category exceeded the fourth-quarter parameters. Expenditures reflect the increase in dual credit and mandated waivers.

 

Personnel- 91.67% was expended. This category has not surpassed the fourth quarter parameter. This reflects salary savings from hard-to-fill positions that were budgeted but still vacant, as well as the reduction in accrued expenses for vacation and sick leave for the year.

 

Capital Outlay- 14.62% was expended. The expenditures in this category are capital equipment, including library resources. The remaining portion of the annual lease payment for the ESG-guaranteed energy project was paid in the third quarter. Note: A portion of the College’s fund balance is budgeted in this category.

 

Grants and Aid- 107.55% was expended. The expenditures in this category exceeded fourth-quarter parameters. Expenditures reflect in dual credit  and mandated waivers.

 

First Quarter Variance Report FY 2023

Revenue (Unrestricted)

Tuition and Charges- 55.33% was received. The percentage of revenue received is consistent with the OCTC enrollment for the fall 2022 and Summer 2022. Additionally, the net SEEK budget was incorporated into the Tuition and Charges budget.

 

Sales and Service- 36.80% was received. Revenue in this category has surpassed the first quarter parameter. Bookstore commission, online course charges, transcripts, and indirect costs contributed to this increase in revenue received in this category.

 

Other Sources- 10.1% was received. This item represents the budgeted College fund balance. In addition, the COVID tuition and fee recovery revenue of $298,1000 were assigned in this category.

 

Budget Reserve- 0.00% received. This item represents the budgeted Budget Reserve.

 

Restricted Funds- 41.37% was received. This percentage reflects receipt of the restricted student financial aid for fall 2022, in addition to other grant and gift revenue received. 

 

Expenses (Unrestricted)

Instruction- 18.52% was expended. This category has not surpassed the first quarter parameter due to budgeting a portion of the College’s fund balance in this category.

 

Library- 32.52% was expended. Expenses in this category have surpassed the first quarter parameter. The cause was an increase in annual costs expensed in the first quarter for items such as subscriptions and electronic databases.

 

Student Services- 36.74% was expended. Expenses in this category surpassed the first quarter parameter. Annually, the system recharges, which include the Student Service Help Desk are traditionally expended in the first quarter.

 

Student Financial Aid- 44.97% was expended. This category has surpassed the standard first-quarter parameter. Expenditures reflect the increase in students taking dual credit classes.

 

Budget Reserve- 0.00% was expended. We are not authorized to expend the budget reserve without approval from KCTCS.

 

Capital Outlay- 7.19% was expended. The expenditures in this category are capital equipment, including library resources. Half of the annual lease payment for the ESG-guaranteed energy project was paid in the first quarter. Note: the College’s Fund Balance is budgeted in this category.

 

Grants in Aid- 44.97% was expended. This category has surpassed the standard first quarter parameter. Expenditures reflect the increase in students taking dual credit classes.

 

 

Approval of Strategic Needs Analysis

Dr. Williams reviewed the Strategic Needs Analysis – Capital Budget Requests for fiscal years 2028-2030:  First Biennium Phase I--OCTC Upgrade Infrastructure on all campuses; Phase II—HVAC Replacement on the Main Campus; Second Biennium—Main Campus HVAC Replacement Phase III, Major Renovations on the Main Campus; Third Biennium-OCTC Allied Health Consolidation and Expansion, OCTC Southeastern Campus Renovations, and OCTC Downtown Campus Renovations.

After discussion, Chair Backstrom called for a motion to approve the Strategic Needs Analysis – Capital Budget Requests as presented.

MOTION: A motion was made by Will Mounts to approve the Strategic Needs Analysis -Capital Budget Request FY 2028 to FY 2030.  A second was made by Pat Jones.

VOTE: The Strategic Needs Analysis – Capital Budget Request FY 2028 – FY 2030 was unanimously approved.

President’s Report

Dr. Williams gave the following report:

·         The official enrollment for the fall 2022 semester increased by 12.4%, resulting in 512 additional students and $500,000 in tuition revenue. OCTC is the only college in KCTCS to have increased headcount and student credit hours in four semesters;

·         The Commonwealth West Healthcare Workforce Innovation Center’s 501c3 is expected to be approved at any time. The CWHIC Board of Directors will begin finalizing MOUs in the coming weeks and is in the planning stages of the physical facility;

·         KCTCS has hired Huron Group, a consulting firm, to study resource and program optimization of the KCTCS colleges;

·         Congratulations to Kevin Beardmore, who has been named president of Southeast New Mexico College. Dr. Beardmore has been with OCTC for 23 years. With this vacancy, Dr. Ashleigh Crowe will serve as interim vice president of student affairs. Sharmy Davis will serve as the interim associate dean of the Pathfinder Den and Courtney Duvall will serve as the START Center's interim director.

·         Survey results measuring OCTC's employee retention showed a turnover rate of 7% in 2019, 13% in 2020 and 2021, and 12% in 2021. With these percentages, OCTC currently has several positions to fill vacated by the retirement of long-term employees. Some of these positions include faculty in the IT, allied health, medical assisting, and agriculture areas;

·         The OCTC Annual Donor Celebration was considered a great success, with $429,966 raised to date;

·         Congratulations to the T.M. Rice Speech and Debate Team. The Team competed in the Climb the Mountain Online IPDA Debate Tournament, winning the championship in the junior varsity division;

·         Dr. Carol "Kit" Gallagher, a retired faculty member, passed away. Dr. Gallagher retired in 2011 and was instrumental in the creation of OCTC's Nature Center;

·         Dr. Williams reviewed his 2022-23 goals, which have been shared with KCTCS President Paul Czarapata. 

·         Despite the weather, the 32nd Annual GG Talbot Memorial 5K Road Race had a record registration in recent years, with over 50 participants;

·         An overview of the Higher Education Emergency Relief Fund was provided.

 

OLD BUSINESS

 

Board Self-Evaluation

The Evaluation was distributed via email to the Board. Board members were asked to complete it, and the results will be shared at the January 2023 meeting.

 

ANNOUNCEMENTS

·         OCTC’s Holiday Awards Ceremony/Potluck is December 9 from 11:00 am-1:00 pm in the Industry Innovation Center;

·         OCTC’s Graduation Ceremony is set for December 15, 2022, at the RiverPark Center; 

·         The next Board meeting will be on January 12, 2023; and 

·         Chair Backstrom complimented Sharmy Davis on the Fall 2022 Cultural Diversity newsletter, which was provided.

 

ADJOURNMENT

Chair Backstrom called for a motion to adjourn. Zara Basham motioned to adjourn with a second made by Sharmy Davis. The meeting adjourned at 6:48 p.m.

 

Approved:

Signature on File________ 

Scott Williams, Ph.D.           

President

 

­­­Signature on File________

Doug Hoyt, Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, January 14, 2021 
via Microsoft Teams 
Minutes 

BOARD MEMBERS PRESENT: Mr. Charles “Buzz” Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Ms. Jenna Faucheux, Ms. Joan Hayden, Mr. Doug Hoyt, Ms. Pat Jones, and Mr. Will Mounts 
 
BOARD MEMBERS ABSENT: Mr. Jordan Lanham and Ms. Cecelia Robinson 
 

CALL TO ORDER

The meeting was called to order at 5:31 p.m. (CST), January 14, 2021.  Due to the COVID-19 pandemic, the meeting was held via Microsoft Teams.

APPROVAL OF MINUTES

Motion: A motion was made by Mr. Doug Hoyt to approve the minutes from the November 12, 2020, OCTC Board of Directors’ meeting.  Ms. Joan Hayden seconded the motion. 
 
Vote: The minutes from the November 12, 2020, OCTC Board of Directors’ meeting were approved by unanimous consent.  

NEW BUSINESS 

Officer Elections

According to OCTC Board of Director bylaws, officer elections are to be held at the annual meeting; however, due to late appointments to the Board, elections were postponed to January 2021. 
 
Chair Backstrom called for nominations. 
 
Ms. Joan Hayden nominated Mr. Charles Backstrom as chair.  With no other nominations and by virtue of acclamation, Mr. Backstrom was re-elected as chair. 
 
Chair Backstrom nominated Pat Jones for vice-chair with a second by Joan Hayden.  With no additional nominations, Pat Jones was re-elected as vice chair. 
 
Mr. Will Mounts nominated CeCe Robinson as secretary, with a second by Joan Hayden.  With no additional nominations, Ms. Robinson was re-elected to serve as secretary.

Quarterly Budget Report

Ms. Price shared a preliminary draft of the OCTC Fourth Quarter Variance Report. 
 
Revenue:

Noncredit Tuition- 86.9% was received.  This category is below the fourth quarter parameter. The COVID-19 pandemic resulted in working remote for several months, resulting in almost no one-on-one training. 
 
Sales and Service- 116.74% was received. This category has surpassed the fourth quarter parameter. Testing for business and industry, bookstore commission, indirect cost revenue and on-line course charge increased the revenue in this category. 
 
Other Sources- 0.73% was received.  This item represents the budgeted College fund balance as well as some transfers in from KCTCS.  KCTCS transferred $6,400.00 to OCTC for GED+ scholarships and $6,186.78 was reclassified proceeds. 
 
Budget Reserve- 0.00% received.  This item represents the budget reserve. 
 
Restricted Funds- 115% received.  This category surpassed the fourth quarter parameter. This was due to receiving CARES grant funds for student emergency funds and institutional grants. 
 
Expenses:

Instruction- 90.22% was expended.  The College’s budgeted fund balance is in this category causing the percentage to be below the quarterly parameter. 
 
Academic Support- 84.23% was expended.  This category is below the fourth quarter parameter. Reductions in salary expenditures were due to personnel changes during the year. 
 
Institutional Support- 78.12% was expended.  This category is below the fourth quarter parameter.  The KERS increase amount was budgeted in Institutional Support.  It was not required during FY 2019-20. 
 
Budget Reserve- 0.00% was expended.  We are not authorized to expend the budget reserve without approval from KCTCS. 
 
Current Operating- 82.13% was expended.  Expenditures for this category did not meet the fourth quarter parameter.  The COVID-19 pandemic resulted in the College going remote in March 2020. Since most work was performed remotely, this resulted in lower operating expenditures. 
 
Capital Outlay- 37.34% was expended.  This category is below the fourth quarter parameter.  The expenditures in this category are capital equipment, including library resources.  Capital leases are paid in this category including the ESG guaranteed energy project lease.  Note: part of the College’s fund balance is budgeted in this category. 

President’s Report

Dr. Williams reported the following:

• Nationally, community college enrollment has declined.  OCTC’s official fall 2020 enrollment decreased by 3%; Enrollment for the spring semester is currently down 14% which is an improvement from 21.8% in November.  OCTC will continue its efforts with recruitment;
• OCTC will receive $4.3 million in a second round of pandemic funds, of which $900,000 to be used for student aid; 
• The Title III endowment received $50,000 from the Mike Horn Foundation;
• The OCTC Foundation has reached three-fourths of its annual campaign goal with 55% participation of the Board of Directors;
• The Governor’s budget proposes:
  • an increase of 1% in both the 2019-20 base and Performance Based Funding model;
  • $50,000,000 in asset preservation requiring a 50% institutional match;
  • An additional $16 million to the Kentucky Work Ready Scholarship which will benefit for all credential programs, not only for high demand programs;
  • The dual credit tuition rate at 40%; and 
  • A freeze in the KERS retirement rate. 
• Lorraine Sturgeon received the Blackboard Exemplary Course award; 
• Sharmy Davis has been named interim diversity director; 
• OCTC will participate in the Martin Luther King Day event on January 18; 
• OCTC is preparing the SACSCOC 5th year interim report as part of the accreditation process. The review will be in September; 
• Installation of security cameras has begun on the Main Campus as well as remote access points be placed;
• The memorial garden is nearing completion, and the event is planned for March; and 
• Due to retirements and vacancies, the following new staff have been hired: Lori Donahoo (Director of Nursing), Sasha Nies and Kriscendia Saltsman (Nursing Instructors), Justin Elderwood (Engineering and Electrical Instructor).  Dr. Meredith Skaggs will move into the role Department Head of the Humanities and Fine Arts Division.

ANNOUNCEMENTS

• The next Board meeting will be March 11, 2021.

ADJOURNMENT 

Chair Backstrom called for a motion to adjourn.  Ms. Zara Basham made a motion to adjourn with a second made by Mr. Will Mounts.  The meeting adjourned at 6:29 p.m.  

Approved: 
 
Signature on File  
Scott Williams, Ph.D.   
President 
 
Signature on File  
Charles Backstrom, Sr.   
Chair 

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, March 11, 2021 
via Microsoft Teams 
Minutes

BOARD MEMBERS PRESENT:  Mr. Charles “Buzz” Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Ms. Jenna Faucheux, Ms. Joan Hayden, Mr. Doug Hoyt, Ms. Pat Jones, Cecelia Robinson, and Mr. Will Mounts

BOARD MEMBERS ABSENT: Mr. Jordan Lanham 

CALL TO ORDER

The meeting was called to order at 5:32 p.m. (CST), March 11, 2021.  Due to the COVID-19 pandemic, the meeting was held via Microsoft Teams.

PRESENTATION

Mr. Jim Hartz, vice president of information technology, discussed technologies used during the COVID-19 pandemic, as well as the enhancements being considered for post-pandemic technology upgrades to enhance in-person and remote teaching. COVID-19 relief funds have allowed future higher education technology needs to be met.

APPROVAL OF MINUTES

Motion: A motion was made by Mr. Doug Hoyt to approve the minutes from the January 14, 2021, OCTC Board of Directors’ meeting.  Ms. Joan Hayden seconded the motion.

Vote: The minutes from the January 14, 2021, OCTC Board of Directors’ meeting were approved by unanimous consent. 

NEW BUSINESS

Date Change-May Meeting

Because of budget deadlines, Dr. Williams noted the May meeting needs to be pushed back.  The date change will allow adequate time for the Board to review and approve the 2021-22 budget prior to submission to KCTCS.

Motion: Chair Backstrom called for a motion to move the May 13 meeting to April 29.  Ms. Zara Basham made a motion with a second by Ms. Pat Jones.

Vote: The date change was approved by unanimous consent.

Quarterly Budget Report

Ms. Sarah Price shared the OCTC Second Quarter Variance Report. 
 
Revenue:

Tuition and Charges- 82.80% was received.  The percentage of revenue received is consistent with the OCTC enrollment for Summer 2020, Fall 2020, and most of Spring 2021.  Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.  The first allocation of SEEK revenue was not received in the second quarter. 
 
Sales and Service- 66.82% was received.  This category has surpassed the second quarter parameter. Bookstore commission, OCTV, and on-line course charge increased the revenue received in this category. 
 
Other Sources- 0.00% was received.  This item represents the budgeted College fund balance. 
 
Budget Reserve- 0.00% received.  This item represents the budget reserve. 
 
Expenses:

Instruction- 35.00% was expended.  This category has not surpassed the second quarter parameter due to budgeting a portion of the College’s fund balance in this category.  
 
Student Services- 57.60% was expended.  This category has slightly surpassed the second quarter parameter due to part-time salary and benefits. 
 
Institutional Support- 31.82% was expended.  This category has not surpassed the second quarter parameter.  For this budget year, the KERS increase was budgeted but was not expended in the second quarter. 
 
Operation and Maintenance- 32.68% was expended.  This category has not surpassed the second quarter parameter. 
 
Student Financial Aid- 66.52% was expended.  This category exceeded the second quarter parameter.  Expenditures reflect the increase in dual credit waivers. 
 
Budget Reserve- 0.00% was expended.  We are not authorized to expend the budget approval without approval from KCTCS. 
 
Personnel- 43.12% was expended.  This category has not surpassed the second quarter parameter. 

Current Operating- 36.68% was expended.  This category has not surpassed the second quarter parameter.  
 
Capital Outlay- 6.49% was expended.  The expenditures in this category are capital equipment, including library resources, half of the annual lease payment for the ESG guaranteed energy project was paid in the first quarter.  Note: a portion of the College’s fund balance is budgeted in this category. 
 
Grants and Aid- 66.52% was expended.  This category exceeded the second quarter parameter. Expenditures reflect the second quarter parameter.  
 
President’s Report

Dr. Williams reported the following:

• The official fall 2020 enrollment was down 3% and spring enrollment is currently down 16%.  Dr. Williams stated that it is vital to have our enrollment rebound.  OCTC is focusing on recruitment efforts such as: 
  • streaming program events for regional high school seniors and juniors;
  • Focusing on second bi-term enrollment as we move forward;
  • promote the Kentucky Work Ready Scholarship;
  • partnering with the Owensboro Black Expo;
  • advertising with television, radio, print, and social media campaigns.  Currently, OCTC has 613+ media hits; and
• The HELP Scholarship has been established to assist minorities and the unemployed;  
• The CARES relief funds, earmarked for students, will be dispersed next week; the $3.4 million institutional funds will be used to offset pandemic costs, lost revenue, and technology upgrades;
• The General Assembly continues to work on the budget; however, the House and Senate approved recommendations made by the Performance Based Funding Committee;
• Every college is audited on a regular basis by KCTCS. OCTC received a positive audit with just two recommendations, all of which were followed;
• Three new certificates in plumbing, industrial HVAC, and 3D printing have been approved. Through the rapid response additive manufacturing program, faculty engaged in a state-wide PPE rapid response project, producing 344 parts with a success rate of percent.
• The virtual orientation and pre-admission conferences for the Surgical and Radiography programs have received a positive response
• A Strategic Enrollment Management team has been established to prepare a three-year enrollment initiative;
• Fifty-five COVID-19 positive cases have been reported among faculty, staff, and students since the pandemic began.  Although those direct contact quarantines were not caused by on-campus experiences, they do serve as a reminder to be diligent with the protocols put in place;
• With 55 percent of Board members and 85 percent of Foundation members participating, the OCTC Annual Campaign has raised $288,500;
• Dr. Julia Ledford, retired OCTC faculty member, will be recognized with a citation on the Kentucky House floor; 
• Ms. Julie Embry has earned the ICD-10-CM/PCS trainer certification. She is one of only 14 in the State of Kentucky with this certification;
• The 4th Annual Trailblazer Dinner with Julie Croteau, former MLB and NCAA men’s baseball player, was a huge success;
• The ELC partnered with the Chamber, Brescia, and KWC to host a student career development forum on March 9;
• Toyota donated three 2020 cars to the Automotive program;
• OCTC has met all requirements to be a Green Dot organization;
• OCTC continues to prepare the SACSCOC 5th year interim report with the evaluation to occur in September;
• The Speech and Debate Team won the Community College State Championship at the 2021 Kentucky Forensic Association, as well as hosted a virtual event in March; 
• The upcoming events were highlighted:
  • Art exhibit, West Meets East, on display in the Dayman Art Gallery;
  • Program Advisory Committee meeting—March 16
  • Common Reading author, John Elder Robison presentation on Look Me in the Eye: My Life with Asperger’s—March 23, 12:30 p.m.;
  • Dr. Bill Chandler Memorial Dedication—March 26, 2:30 p.m.;
  • Curriculum Alignment Day—March 26
  • An alternative Spring Commencement Celebration—May 11, 12, and 13;

ANNOUNCEMENTS 

• A question on the CARES funding audits and legislation were brought up as a topic of discussion. A financial report will be presented to the Board. 
• Mike Rodgers went through the different donation options for the OCTC Annual Campaign.
• Meeting platforms were discussed for the April Board meeting.

ADJOURNMENT

Chair Backstrom called for a motion to adjourn.  Ms. Joan Hayden made a motion to adjourn with a second made by Ms. Pat Jones.  The meeting adjourned at 6:41 p.m.

Approved:

Signature on File 
Scott Williams, Ph.D. 
President

Signature on File 
Charles Backstrom, Sr. 
Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, April 29, 2021 
Hybrid Meeting 
Minutes

BOARD MEMBERS PRESENT: Mr. Charles “Buzz” Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Mr. Doug Hoyt, Ms. Pat Jones, and Mr. Jordan Lanham 
 
BOARD MEMBERS ABSENT: Ms. Jenna Faucheux, Ms. Joan Hayden, Mr. Will Mounts, and Ms. CeCe Robinson

CALL TO ORDER

The meeting was called to order at 5:35 p.m. (CST), April 29, 2021.  Due to the COVID-19 pandemic, this meeting was hybrid using Microsoft Teams (online) and ATC107 (in-person) on the Main Campus.

APPROVAL OF MINUTES

Motion:  A motion was made by Ms. Zara Basham to approve the minutes from the March 11, 2021, OCTC Board of Directors’ meeting.  Ms. Pat Jones seconded the motion. 
 
Vote:  The minutes from the March 11, 2021, OCTC Board of Directors’ meeting were approved by unanimous consent. 

NEW BUSINESS

Approval of the 2021-22 Annual Budget

Vice President of Business Affairs Sarah Price presented the 2021-22 Annual Budget. She noted that a change to the American Relief Funds was received after documents were emailed to the Board.  These changes are reflected in the presentation.  
 
The total OCTC 2021-22 budget is $44,913,400. The Source of Funds, Function of Expense, and Object of Expense are groups considered when balancing the budget. 
 
The following budget assumptions were implemented to internally balance the 2021-22 budget: 

• The in-state tuition rate of $179 per credit hour will remain the same as fiscal year 2021-22;
• The mandatory student fee was $8 per credit hour for the BuildSmart initiative;
• The proposed budgeted tuition for Fall 2021, Spring 2022, and Summer 2022 is $11,511,100;
• The Performance Funding rules changed and no base reallocations are needed; the OCTC State Appropriation for 2020-21 will be the new Base of Funding moving forward; 
• The Public Funds Base of State Appropriation will be $8,541,500; 
• The State supplement for KERS increases will remain the same;
• OCTC system-wide contracts for 2020-21 is $3,027,300; 

Budget Assumptions for expenditures included the following:  

• Federal and State government contracts increased 2.6% due to the remaining balance of the HEERF CRRSSA Student and Institutional grants;
• Non-credit tuition increased 3.8% for 2021-22.  This reflects expected growth in business and industry training;
• Endowment income increased 8.6% to $62,900;
• Sales/Services of educational activity decreased 2.1% due to bookstore commissions, testing, and indirect cost revenue;
• Other sources decreased 1.1% due to the reduction in the KERS increase budget;
• The “Board of Regents” Budget Reserve is calculated on 3% of Public Funds which decreased 4.1%;
• Instruction was a stable increase with a .27% increase;
• Public Service was stable with a .10% decrease;
• Academic Support increased 25.55% due to budgeting the CRRSSA grant, and personnel changes;
• Library showed a decrease of 12.11% due to personnel changes;
• Student Affairs increased 2.54% due to personnel changes;
• Institutional Support decreased 21.21% due to reduction of recurring contingency, reduction in HEERF CRRSSA Institutional grant budget, and KERS increase budget in this category;
• Maintenance and Operations decreased 3.40% due to reducing the M&O contract to zero.  The contract will be handled as part of the KCTCS System Contracts;
• Student Financial Aid decreased 1.68% due to a decline in restricted student financial aid grant programs; 
• Faculty promotions including benefits were $70,664.31;
• Several positions have been vacant due to retirements and resignations; 
  Page Break
• The budget reflects the following:
  • Realignment of positions with the Business Office and the Maintenance and Operations to reflect resignations and job responsibility changes;
  • alignment of positions within Workforce Solutions;
  • Increases in accreditation budget, CDL, plumbing and decreases in M&O Maintenance Contract operating;
  • Increases due to HEERF CRRSSA grant and increases in KCTCS Recharges; 
  • KCTCS Student Waiver budgets, were based on 2020-21 waiver budgets and have a slight decrease of $3,000 to $2,105,800;
  • The State Mandated Waiver budget increase $3,000 to $90,000;
  • The 15-to-Finish and GED+ Scholarships remained the same; and 
  • Faculty/staff Waivers were budgeted at $33,000;
• The College Carry Forward Funds budget included:
  • $263,145.21 for Success Coach personnel expenditures;
  • $13,000 for OCTC Awards program;
  • $45,100 for nursing faculty and staff tuition reimbursement programs;
  • $4,345 Oak Island Theatre Director supplement;
  • $3,000 for Plumbing Technology operating budget;
  • $150,000 for the Truck Drive Training program—1 full-time staff, part-time staff and operating budgets;
  • $500,000 for potential non-recurring salary bonus;
  • $2,000,000 for college non-recurring budgets; and
  • $522,000 for Board of Regents Reserve 

Ms. Price noted that each area of the College was asked to submit budget requests. These requests were reviewed and prioritized by the Executive Team.  The following requests for increases were addressed in the 2021-22 budget;

• One additional Nursing faculty for Spring 2022;
• One Math faculty;
• Supplement for the Oak Island Theatre Director;
• Shared payroll services agreement with the KCTCS System
• Additional funding for accreditation fees;
• Transferred compensation for a Success Coach position from Perkins Post-Secondary grant to Fund 05 due to grant requirements; and
• Transferred 10% of compensation for Title III positions to Fund 01 due to grant requirements; 

Ms. Price noted forms were distributed throughout the College for CARES grant requests and were reviewed by the Executive Team.  These requests were non-recurring and adhered to the grant program requirements.  She included the amount of the American Rescue Grant funds of an estimated $7,652,000 were included in the 2021-22 budget.  Half of the ARF funds must be distributed for student emergency aid with the remaining funds spent for institutional needs which must meet the ARF guidelines.

Motion: Chair Backstrom called for a motion to move approve the Draft Operating Budget for Fiscal Year 2021-22.   Mr. Doug Hoyt made a motion with a second by Ms. Pat Jones. 
 
Vote: The Draft Operating Budget for Fiscal Year 2021-22 was approved by unanimous consent.

Quarterly Budget Report-Third Quarter

Ms. Price shared the OCTC Third Quarter Variance Report. 
 
Revenue:

Tuition and Charges- 87.65% was received.  The percentage of revenue received is consistent with the OCTC enrollment for Summer 2020, Fall 2020, and most of Spring 2021.  Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.  The first allocation of SEEK revenue was not received in the third quarter. 
 
Non-Credit Tuition- 67.15% was received.  Revenue generated in this category has not surpassed the third quarter parameters.  However, a strong fourth quarter is expected with new training products available. 
 
Sales and Services- 85.66% was received.  This category has surpassed the third quarter parameter.  Bookstore commission, KNAT testing, and on-line course charge increased the revenue received in this category. 
 
Other Sources- 0.00% was received.  This item represents the budgeted College fund balance. 
 
Budget Reserve- 0.00% received.  This item represents the budget reserve.

Expenses:

Instruction- 53.61% was expended.  This category has not surpassed the third quarter parameter due to budgeting a portion of the College’s fund balance in this category.  Also, salary savings were created due to several retirements and positions have not been filled which has created a salary savings. 
 
Academic Support- 67.18% was expended. This category has not surpassed the third quarter parameter due primarily to part-time salary and benefits. 
 
Libraries- 65.45% was expended. This category has not surpassed the third quarter parameter due to an employee’s mid-year retirement. 
 
Institutional Support- 47.83% was expended.  This category has not surpassed the third quarter parameter. The KERS increase was budgeted but was not expended in the third quarter. From information received, the KERS increase budget will not be needed during 2020-21. 
 
Operation and Maintenance- 60.45% was expended.  This category has not surpassed the third quarter parameter. This was due to a vacant position not being filled and accounting journals crediting expenses due to the COVID-19 pandemic.  
 
Student Financial Aid- 86.84% was expended. This category exceeded the third quarter parameter. Expenditures reflect the increase in dual credit waivers. Budget savings are expected to be generated for 2020-21. 
 
Budget Reserve- 0.00% was expended. We are not authorized to expend the budget reserve without approval from KCTCS. 
 
Personnel- 66.40% was expended.  This category has not surpassed the third quarter parameter. During 2020-21, there have been a number of positions that have been left vacant or unfilled creating budgeted salary savings. 
 
Current Operating- 54.85% was expended.  This category has not surpassed the third quarter parameter. Due to the operations under COVID-19 parameters, the College as a whole has seen a reduced level of operating expenditures. 
 
Capital Outlay- 11.33% was expended.  The expenditures in this category are capital equipment, including library resources. The annual lease payment for the ESG guaranteed energy project is paid from this category.  Note: a portion of the College’s fund balance is budgeted in this category. 
 
Grants and Aid- 86.84% was expended.  This category exceeded the third quarter parameter.  Expenditures reflect the increase in dual credit waivers. 
 
Budget Reserve- 0.00% was expended. We are not authorized to expend the budget reserve without prior approval from KCTCS.

Approval of the 2021-22 OCTC Strategic Plan Action Steps

Vice President of Student Affairs Kevin Beardmore shared the OCTC Strategic Plan with Embedded Annual Plan 2021-22 via PowerPoint presentation.   He reviewed each action step, which aligns with KCTCS’ strategic plan, under the following objectives:  Accessible and Affordable-College for All, Career and College Knowledge-Ready Academically, Ready for Work, Inclusiveness: Diversity of Individuals, Diversity of Ideas, Future Focused-Baccalaureate Connections, Future Focused-Career Connections, Support|Succeed, and Sharing Our Spirit-Advancing Our Alumni and the Community. 
  
Chair Backstrom called for discussion.  Following discussion, Chair Backstrom called for a motion to approve the 2021-22 OCTC Strategic Plan Action Steps as presented. 
  
MOTION: A motion was made by Ms. Pat Jones to approve.  Mr. Doug Hoyt seconded the motion.
 
VOTE: The 2021-22 OCTC Strategic Plan Action Steps for 2021-22 were approved by unanimous consent.

OLD BUSINESS

There was no old business. 
 
President’s Evaluation

Chair Backstrom expressed gratitude to the Board for participating in and providing feedback on Dr. Williams' evaluation.  The results of this evaluation will be presented at the next meeting. 

President’s Report

Dr. Williams gave the following report: 

• Spring enrollment is currently down 16% which equates to approximately 260 students;
• A three-year plan, implemented by the Strategic Enrollment Management Team, has almost been completed and early indications show it has been successful.  These recruiting efforts include:
  • an increase in television, radio, digital, social media, and print campaigns.  To date, OCTC has had 815+ media hits.  
  • In-person visits and virtual events at the regional high schools;
  • The Strategic Enrollment Management Team has almost completed the three-year plan which early indications are providing to be successful;
• Beginning in the fall, new short-term training and certificate programs, such as commercial HVAC, plumbing, and CDL programs, will be available. These services are being provided in response to requests from business leaders. 
• OCTC has 66 COVID-19 cases since March 2020 and we are pleased to see cases leveling off;
• The CARES grants enabled OCTC to modernize technology, allowing for classes to be conducted simultaneously, in-person and/or virtual. 
• OCTC students DeLaney Ray and Kailee Jones were recognized nationally through Phi Theta Kappa; 
• Bailey McDaniel, OCTC Early College student, moved on to the KY Pitch Exploratory Track finals;
• A virtual Going PRO Day was held with thirty-eight employer partners and 160+ graduates featured;
• Dr. Williams thanked the Board for their contribution to the OCTC Annual Campaign;
• OCTC’s Diversity Plan scored 31 out of 34 points by the Council on Postsecondary Education;
• A financial report of the CARES and CRRSAA funds, totaling $6,932,869.86, was shared. OCTC will use these funds to move forward to assist OCTC students and for technology upgrades.  These funds will have a significant impact on OCTC and improve the student experience;
• A walk-through graduation will be held May 11, 12, and 13.  Over two hundred thirty students have signed up for this celebration;

ANNOUNCEMENTS 

• The joint meeting with the Foundation Board is scheduled for  
  June 10 at 11:30 a.m.
• The next Board of Directors’ meeting will be July 8, 2021.

ADJOURNMENT

Chair Backstrom called for a motion to adjourn.  Ms. Zara Basham made a motion to adjourn with a second made by Ms. Pat Jones.  The meeting adjourned at 7:16 p.m.

Approved:

Signature on File
Scott Williams, Ph.D. 
President 

Signature on File
Charles Backstrom, Sr. 
Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE
BOARD OF DIRECTORS’ MEETING
Thursday, November 11, 2021
Hybrid Meeting
Minutes

BOARD MEMBERS PRESENT: Charles “Buzz” Backstrom, Sr., Zara Basham, Dr. Andrea Borregard, Jenna Faucheux, Doug Hoyt, Pat Jones, Will Mounts, and Cecelia Robinson

BOARD MEMBERS ABSENT: Joan Hayden and Jordan Lanham

CALL TO ORDER
The meeting was called to order at 5:30 p.m. (CST), November 11, 2021. Due to the COVID-19 pandemic, the meeting was hybrid using Microsoft Teams and the Advanced Technology Center, Room 107.

ALLIED HEALTH PROGRAMS
Dr. Scott Williams introduced Dr. Lori Donahoo (Nursing), Michelle Tudor (Radiography), and Zara Basham (Surgical Technology). Each director provided an overview of how the simulation and lab equipment, purchased with the Higher Education Emergency Relief Fund (HEERF) funds, will benefit and advance students in their respective allied health programs.

There was a question regarding how this new technology would link to allied health training and the hospital. Dr. Williams stated that he has been in discussion with Owensboro Health Regional Hospital regarding this topic.

APPROVAL OF MINUTES
Motion: A motion was made by Will Mounts to approve the minutes from the September 9, 2021, OCTC Board of Directors’ meeting. Doug Hoyt seconded the motion.

Vote: The minutes from the September 9, 2021, OCTC Board of Directors’ meeting were approved by unanimous consent.

NEW BUSINESS

Officer Elections
In accordance with the OCTC Board of Director bylaws, officer elections are to be held at the November Board meeting. The one-year term positions are for chair, vice-chair, and secretary.

Chair Backstrom called for nominations for board chair. Pat Jones made a motion to re-elect Buzz Backstrom as chair. A second motion was made by Dr. Andrea Borregard. With no other nominations, and by virtue of acclamation, Charles “Buzz” Backstrom was re-elected as chair.

Chair Backstrom called for nominations for vice-chair. Chair Backstrom made a motion to re-elect Pat Jones as vice-chair. A second was made by Will Mounts. With no other nominations, and by virtue of acclamation, Pat Jones was re-elected as vice-chair.

Chair Backstrom called for nominations for secretary. Chair Backstrom made a motion to re-elect CeCe Robinson as secretary. The motion was seconded by Will Mounts. With no other nominations, and by virtue of acclamation, CeCe Robinson was re-elected as secretary.

Quarterly Budget Reports
Ms. Sarah Price shared information from the following budget reports:

Fiscal Year 2021 Fourth Quarter-Preliminary Draft
Revenue (Unrestricted)
Tuition and Charges- 90.19% was received. The percentage of revenue received is consistent for summer 2020, fall 2020, and spring 2021. Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.

Sales and Service- 135.09% was received. This category has surpassed the fourth quarter parameters. Business and Industry training, bookstore commission, indirect cost revenue, “CNA” testing and on-line course charge increased the revenue received in this category.

Other Sources- 49.90% was received. This item represents the budgeted College fund balance as well as some transfers from KCTCS. In addition, COVID tuition and fee recovery revenue of $1,523,100 was assigned to this category.

Budget Reserve- 0.00% received. This item represents the budget reserve.

Revenue-(Restricted)- 116.55% was received. This category surpassed the fourth quarter parameters. This was due to receiving the HEERF grant funds for student emergency funds, institutional, and Title III grants.

Expenses
Instruction- 71.02% was expended. The College’s budgeted fund balance is in this category causes the percentage to be below the quarterly parameters. Also, a portion of salary and benefits for faculty were expensed to the HEERF grants. This reduced the salary and benefit expenditures in Instruction. Operating expenditures were reduced for the year, due to the College operating under COVID protocols.

Academic Support- 92.85% was expended. Expenditures in this category were below the fourth quarter parameters. Reductions in salary expenditures are due to personnel changes. Some salary and benefit expenditures were expensed to the HEERF grants resulting in reduced expenditures.

Library- 85.07% was expended. The expenditures in this category were below fourth quarter parameters. A staff member retired at the beginning of the year and the budget remained unspent due to COVID operating protocols.

Institutional Support- 56.20% was expended. The College received a credit expense for student bad debt. Operating expenditures were reduced due to operating in COVID protocols. Some salary and benefit expenditures were expensed to the HEERF grants and not to budgets in this category.

Student Financial Aid- 88.34% was expended. The expenditures in this category were below fourth quarter parameters. KCTCS Tuition and Fee Waivers for (dual credit) budget was 88.2% expended. This item is the largest budget in this category. Due to COVID protocols, there was a reduction of high school students taking dual credit.

Personnel- 88.08% was expended. Expenditures for this category were below the fourth quarter parameters. Some salary and benefit expenditures were expensed to the HEERF grants.

Current Operating- 69.33% was expended. Expenditures for this category were below the fourth quarter parameters. The COVID-19 pandemic resulted in the College going to remote in March 2020. In spring 2021, personnel began coming back to campus with office open and
personnel working a combination of remote and on-site. Therefore, there was a reduction in operating expenditures.

Capital Outlay- 29.38% was expended. Expenditures in this category were below fourth quarter parameters. The expenditures in this category are capital equipment, including library resources. The ESG guaranteed energy project lease is paid in this category. Equipment purchases were begin made from the HEERF grants and not the unrestricted capital budget. Note: A portion of the College’s fund balance is budgeted in this category.

Grants and Aid- 88.34% was expended. The expenditures in this category were below fourth quarter parameters. KCTCS Tuition and Fee Waivers for (dual credit) budget was 88.2% expended. This item is the largest budget in this category. Due to COVID-19 protocols, there was a reduction in high school students taking dual credit courses.

First Quarter Variance Report FY 2022
Revenue (Unrestricted)
Tuition and Charges- 55.43% was received. The percentage of revenue received is consistent with the OCTC enrollment for the fall 2021 and summer 2021. Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.

Noncredit Tuition- 18.15% was received. Revenue for this category has not surpassed the first parameter quarter. The results are related to the community’s response to the COVID-19 pandemic.

Sales and Service- 42.35% was received. Revenue in this category has surpassed the first quarter parameters. Bookstore commission, on-line course charge, and indirect costs contributed to this increase in revenue received in this category.

Other Sources- 10.01% was received. This item represents the budgeted College fund balance. In addition, the COVID tuition and fee recovery revenue of $298,100 was assigned in this category.

Budget Reserve- 0.00% received. This item represents the budgeted Budget Reserve.

Restricted Funds- 36.85% was received. This percentage reflects receipt of the restricted student financial aid for fall 2021, in addition to other grant and gift revenue received. The HEERF grants affected the restricted revenue in the first quarter with revenue of $4,238,882.

Expenses (Unrestricted)
Instruction- 18.06% was expended. This category has not surpassed the first quarter parameters due to budgeting a portion of the College’s fund balance in this category.

Library- 32.83% was expended. Expenses in this category have surpassed the first quarter parameters. The cause was an increase in annual costs expensed in the first quarter for items such as subscriptions and electronic databases.

Student Services- 36.87% was expended. Expenses in this category surpassed the first quarter parameters. Each year, the System Recharges, including Student Service Help Desk are expended in the first quarter.

Student Financial Aid- 43.55% was expended. This category has surpassed the standard first quarter parameter. Expenditures reflect the increase in students taking dual credit classes.

Budget Reserve- 0.00% was expended. We are not authorized to expend the budget reserve without approval from KCTCS.

Capital Outlay- 5.60% was expended. The expenditures in this category are capital equipment, including library resources. Half of the annual lease payment for the ESG guaranteed energy project was paid in the first quarter. Note: the College’s Fund Balance is budgeted in this category.

Grants in Aid- 43.55% was expended. This category has surpassed the standard first quarter parameters. Expenditures reflect the increase in students taking dual credit classes.

President’s Report
Dr. Williams gave the following report:

• In comparison to the fall 2020 semester, the official enrollment for the fall 2021 semester was 4,111 students, representing an increase of 8% in headcount and a 4% increase in credit hours;
• Enrollment for the spring 2021 is currently lower than anticipated; however, the faculty and staff continue with the action steps of the Strategic Enrollment Management plan (SEM);
• Dr. Williams was pleased with the first update of the SEM plan and stated that the metrics of this plan are monitored closely by faculty and staff. This plan not only focuses on increasing enrollment but uses strategies to increase student success and retention;
• A few outcomes from the plan include hiring two recruitment specialists who will focus on digital marketing and, the addition of STEAM, Level-Up, and Healthcare Career camps;
• No findings or recommendations were made from the Southern Association of Colleges and Schools OCIS accreditation visit. The official report on OCTC’s Fifth-Year Interim Report is forthcoming;
• OCTC is currently working on a needs analysis for a respiratory therapy technology program;
• Since July 23, 2021, OCTC has had 100 reported COVID-19 cases and has followed more than 400 contract tracings;
• OCTC is in the process of creating a new strategic plan. A community survey will be distributed to community leaders and businesses for input;
• On behalf of KCTCS, Dr. Williams will testify at the Budget Review Subcommittee on Economic Development, Tourism, and Environmental Protection Committee on November 16;
• Dr. Williams thanked the Board for their attendance and support of the OCTC sponsored Rooster Booster and the donor celebratory event;
• The GG Talbott 5K Run had over 86 participants;
• The OCTC Speech and Debate team won the Climb the Mountain Debate Tournament in Oregon;
• OCTC raised $4,824.03 for the United Way Campaign; and
• An overview of the Higher Education Emergency Relief Fund was provided.

OLD BUSINESS
There was no old business.

ANNOUNCEMENTS

• OCTC’s Graduation Ceremony is set for December 16, 2021; and
• The next Board meeting will be January 13, 2022;

ADJOURNMENT
Chair Backstrom called for a motion to adjourn. Zara Basham made a motion to adjourn with a second made by Dr. Andrea Borregard. The meeting adjourned at 6:48 p.m.

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, January 9, 2020 
Minutes

BOARD MEMBERS PRESENT:  Mr. Charles “Buzz” Backstrom, Sr. (via telephone), Ms. Zara Basham, Dr. Andrea Borregard, Ms. Joan Hayden, Mr. Doug Hoyt, Ms. Pat Jones, Mr. Jordan Lanham, Mr. Will Mounts, and Ms. Cecelia Robinson

BOARD MEMBERS ABSENT:  Mr. Caleb Rush

CALL TO ORDER

The meeting was called to order at 4:31 p.m. (CST), January 9, 2020.  The meeting was held in the Administration Building, Main Campus.

WELCOME & INTRODUCTIONS

Dr. Scott Williams welcomed former Board Chair Jeff Carpenter and newly appointed Board of Directors followed by introductions. 

SEATING OF NEW OCTC BOARD OF DIRECTORS

Dr. Scott Williams gave the Kentucky Constitutional Oath to the newly appointed Board of Directors: Charles Buzz Backstrom, Sr. Mr. Doug Hoyt, Ms. Pat Jones, and Mr. Jordan Lanham.

Dr. Williams extended his sincere appreciation to the exiting Board members and their service to the Board and the OCTC community.  Mr. Jeff Carpenter was recognized for 14 years of service, 10 of those years serving as Board Chair. 

APPROVAL OF MINUTES

Motion: A motion was made by Mr. Will Mounts to approve the November 14, 2019, OCTC Board of Directors’ meeting.  Dr. Andrea Borregard seconded the motion.

Vote: The minutes from the November 14, 2019, OCTC Board of Directors’ meeting were approved by unanimous consent. 

NEW BUSINESS

A copy of the OCTC Board of Director Bylaws and a copy of the Code of Ethics was provided to each Board member.  Dr. Williams stated an orientation session will be scheduled for new Board members to review the role and responsibilities prior to the March 2020 meeting; however, he provided brief highlights from the OCTC By-laws and Code of Ethics.  He noted officer elections will be held at the March meeting. 

President’s Report

Dr. Scott Williams provided the following report:

• Fall enrollment has an estimated increase of 2 percent.  Dr. Williams commended faculty and staff for their strategic processes and hard work for this consecutive year increase.
• 373 students earned 721 certificates, 79 diplomas, and 312 associate degrees
• OCTC’s Construction FastTrack program will begin this month; an accelerated certificate program earning seven certificates within nine months; 
• The Kentucky General Session will convene in January.  Collectively, higher education, under the Council on Postsecondary Education, will advocate in three areas: an increase in performance-based funding, asset preservation, and a change from one-third to one-half in the dual credit tuition rate;
• GED testing fees will be waived 
• Vet Tech Program national accreditation for a site visit
• Retirements are on the rise for OCTC.  OCTC is fortunate to have long-working employees.  New Hires.  Jim Durand, Mary Kinney, Nicole Nacey, Helen Bennett, Shanna Ballard, Rosa Richards, John Bristow, Brian Payne, Nathan Meredith.
• Eat and Greet with Legislators
• Dr. Williams will attend the Meet and Greet with our state legislators
• KCTCS President Dr. Jay Box has announced his retirement on June 30, 2020.
• Dr. Williams noted he is looking forward to working with the new Board members would like to meet with new Board members on an individual basis

OLD BUSINESS 

There was no old business. 

ADJOURNMENT

The meeting adjourned at 5:33 p.m. 

Approved:

Signature on File 
Scott Williams, Ph.D. 
President

Signature on File 
Proxy 
(due to appointment of new Board  members and the cross in election of officers)

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS MEETING 
Thursday, March 12, 2020

BOARD MEMBERS PRESENT:   Mr. Charles Buzz Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Mr. Doug Hoyt, Ms. Patricia Jones, Mr. Jordan Lanham, Mr. Will Mounts, and Ms. CeCe Robinson

BOARD MEMBERS ABSENT:  Ms. Joan Hayden and Mr. Caleb Rush

CALL TO ORDER

Due to the vacancy of all officer positions, Dr. Scott Williams called the meeting of the Owensboro Community and Technical College Board of Directors to order at 5:32 p.m. (CST), March 12, 2020.  The meeting was held in the Administration Building, Main Campus.

PRESENTATION-EMSI

Scott Williams presented a report from the Economic Impact and Return on Investment Study for fiscal year 2018-19.  EMSI, a labor and market provider, compiled the report using student and financial data for OCTC’s service areas of Daviess, McLean, Hancock, and Ohio Counties, analyzing the economic benefit OCTC provides to our region.  The Board was receptive and noted this study will allow OCTC to communicate the positive economic impact our College has on the community.   The entire report and collateral documents are housed in the president’s office. 

APPROVAL OF MINUTES

MOTION:  Mr. Doug Hoyt made a motion to approve the minutes from the January 9, 2020, OCTC Board of Directors’ meeting.  Ms. Zara Basham seconded the motion. 

VOTE:  The minutes were approved by unanimous consent.

NEW BUSINESS

Election of Officers 

According to the bylaws of the OCTC Board of Directors, the chair, vice-chair, and secretary shall be elected by Board members and shall serve a one-year term.  Dr. Williams called for nominations for chair.

MOTION:  Ms. CeCe Robinson made a motion to nominate Mr. Buzz Backstrom as chair, with a second made by Mr. Will Mounts.  With no other nominations, Ms. Pat Jones motioned that nominations cease, and by virtue of acclamation, Mr. Buzz Backstrom was elected chair.

Chair Backstrom called for nominations for vice-chair. 

MOTION:  Dr. Andrea Borregard made a motion to nominate Ms. Pat Jones as vice-chair, with a second made by Mr. Will Mounts.  With no other nominations, and by virtue of acclamation, Ms. Pat Jones was elected vice-chair.

Chair Backstrom called for nominations for secretary.

MOTION:  Dr. Andrea Borregard made a motion to nominate Ms. CeCe Robinson as secretary, with a second made by Mr. Jordan Lanham.  With no other nominations, and by virtue of acclamation, Ms. CeCe Robinson was elected secretary.

Second Quarter Budget Report

Sarah Price presented the Second Quarter Variance Report for Fiscal Year 2020 and highlighted the following categories:

Revenue:

Tuition and Charges- 94.2% has been received.  The percentage is consistent with OCTC enrollment for Summer 2019, Fall 2019, and most of Spring 2020.  Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget. The first allocation of SEEK revenue has not been received for the second quarter.

Non-Credit Tuition- 44.35% has been received.  This category is slightly below the second quarter parameters.  Contractor safety has been ongoing.

Sales and Services- 69.77%% has been received.  This category has surpassed the second quarter parameters.  Testing, bookstore commissions, indirect cost recovery, OCTV, and on-line course charges increased revenue in this category. 

Expenses:

Student Services- 59.58%% has been expended.  This category is over the upper limits of the second quarter parameter.  Each year, the System Recharges including the Student Service Desk are expended in the first quarter. Since this entry was done, the results of the first two quarters are slightly skewed.

Student Financial Aid- 59.08% has been expended.  This category slightly exceeded the second quarter parameter.  Expenditures reflect the increase in dual credit waivers.

Capital Outlay- 18.37% has been expended.  Expenditures in this category are capital equipment, including library resources.  Half of the annual lease payment for the ESG guaranteed energy project was paid in the first quarter. Note: the College’s fund balance is budgeted in this category.

Reschedule—May 2020 Meeting

Due to the 2020 Spring Commencement and fiscal year-end deadlines, the May 2020 Board meeting had to be rescheduled.  After discussion, Mr. Will Mounts made a motion to move the meeting to April 28, with a second by Ms. Pat Jones. The meeting was set for Tuesday, April 28 at 5:30 p.m.  This date will allow adequate time for the Board of Directors to review and approve the 2020-21 budget prior to submission to KCTCS.

OCTC Board Self-Evaluation

A proposal for a board self-evaluation was presented; Dr. Williams noted the Southern Association of Colleges and Schools requires the board to have a form of assessment evaluating the Board as a whole.  After review, the Board suggested the following additions:  an opportunity for comments and a justification for rating sections of the evaluation.  Please send any additional recommendations to Dr. Williams or Kitt Midkiff.

President’s Report

Dr. Williams gave the following report:

• The following measures began several weeks ago and are continuing with the outbreak of the COVID-19 virus:
  • OCTC is following recommendations of the federal and state agencies to protect the health and safety of our students, while ensuring students complete spring classes;
  • A disinfecting protocol has been put in place; classrooms, bathrooms, and high traffic areas are heavily focused on;
  • OCTC is transitioning the delivery of instruction remotely; 
    Campuses would remain open for business as usual monitoring social distancing;
  • Personnel travel has been restricted and events postponed; and
  • We will continue to monitor and following recommendations from the local and state agencies.
• Provided a legislative update and noting the House passed the budget bill, which means additional money for higher education; 
• OCTC received the Greater Owensboro Chamber of the Year award;
• The Paramedic Technology was successfully reaccredited;
• Veterinary Technology had a site visit from their accrediting body on March 4 and 5; 
• Jason Simon received an AMTEC/ACTC Fellowship;
• Catrina Kidd, host of the DIY Network Texas Flip N Move, was the guest speaker at the Third Annual Trailblazer dinner; there were over 200 in attendance; and,
• Encouraged all Board members to participate in OCTC’s annual campaign; 

OLD BUSINESS

There was no old business.

ADJOURNMENT

MOTION:  A motion was made by Ms. Zara Basham to adjourn the meeting with a second by Dr. Andrea Borregard. The meeting adjourned at 7:06 p.m.

Approved:

Signature on File 
Scott Williams, Ph.D., President

Signature on File 
Mr. Charles Backstrom, Sr., Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, May 14, 2020 
via Microsoft Teams 
Minutes

BOARD MEMBERS PRESENT:  Mr. Charles “Buzz” Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Ms. Joan Hayden, Mr. Doug Hoyt, Ms. Pat Jones, Mr. Jordan Lanham, and Ms. Cecelia Robinson

BOARD MEMBERS ABSENT:  Mr. Will Mounts and Mr. Caleb Rush

CALL TO ORDER

The meeting was called to order at 4:31 p.m. (CST), May 14, 2020.  Due to the COVID-19 pandemic, the meeting was held via Microsoft Teams.

APPROVAL OF MINUTES

Motion:  A motion was made by Ms. Joan Hayden to approve the March 12, OCTC Board of Directors’ meeting.  Mr. Doug Hoyt seconded the motion.

Vote:  The minutes from the March 12, 2020, OCTC Board of Directors’ meeting were approved by unanimous consent. 

NEW BUSINESS

Approval of the 2020-21 Annual Budget

Ms. Sarah Price presented the 2020-21 Annual Budget via PowerPoint presentation.

The total OCTC 2020-21 budget is $36,891,400. The Source of Funds, Function of Expense, and Object of Expense are groups considered when balancing the budget.

The following budget assumptions were implemented to internally balance the 2020-21 budget: 

• The proposed tuition rate for in-state students was $179 per credit hour, an increase of $5 per student credit hour;
• The mandatory student fee was $8 per credit hour for the BuildSmart initiative;
• The proposed budgeted tuition for Fall 2020, Spring 2021 and Summer 2021 is $12,498,750;
• SEEK revenue for 2020-21 was budgeted at $223,500; less SEEK contra revenue was calculated using actual 2019-20 amount of $148,500; and net SEEK revenue was reduced from $160,979 in 2019-20 to $75,000 for 20120-21; 
• A 2% ($160,900) base reallocation was reduced from OCTC’s state appropriation allocation, performance based funding of $284,400 was added to $8,374,700 public funds base of state appropriation for a total of $8,498,200 in state appropriation;
• OCTC system-wide contracts for 2020-21 is $3,022,700;
• An increase of 18% in federal and state government grants and contracts due to the Title III grant and the CARES Institutional grant;
• An increase of 13.5% in noncredit tuition due to anticipated growth in business and industry training due to growth in programming;
• An increase in private contracts of $19,100 to $56,200 due to budgeting BuildSmart pledge receivables;
• A budgeted increase of 9.04% in endowment income; 
• A decrease of 7.33% in sales/services in educational activity due to an anticipated decline in bookstore commissions, facilities rental and AMTEC grant reduction and Fast Track grant completion;
• Other sources increased 64.15% due to additional budgeted fund balance for potential reduction in enrollment and state appropriations;
• The Board of Regents Budget Reserve is based on 3% of the public funds and increased by 2.79% to $544,400;
• Instruction increased due to a larger amount budgeted for fund balance; 
• Public service decreased due to personnel changes;
• Academic Support increased due to budgeting Title III grant and personnel changes;
• The library was stable with a small decrease in system recharges;
• Student Affairs decreased due to an employee completing phased retirement, as well as a reduction in grants;
• Institutional Support increased 45.3% due to creating new recurring contingency and the addition of the CARES Institutional grant budget of $894,862;
• Maintenance and Operations increased due to increases in contracts for custodial and M&O maintenance contracts; and
• Student financial aid increased due to budgeting actual waiver expenses with a 10% increase with adjustments for the new dual credit rate and increases in financial aid grants due to KCTCS estimates;

Budget Assumptions for expenditures included the following:  

• OCTC faculty promotions including benefits were $19,964.61;
• Vacant positions to replace faculty who have retired or resigned;
• Realignment of positions with the Business Office and the Maintenance and Operations due to reflecting resignations and job responsibility changes;
• Realignment of positions within Workforce Solutions;
• Increases in academic program budgets including vet tech, construction, and CNA operating;
• Increases in Workforce Solutions operating budget are reflected in increased AMTECH budgets;
• Increases due to CARES Institutional grant, KCTCS recharges, and marketing and public relations;
• Additional funding increases for maintenance and custodial contracts;
• An increase in the fund balance budget for potential enrollment and state appropriation reductions;
• KCTCS Student Waiver budgets, based on actual waivers,  increased by 10% and an adjusted dual credit rate of $2,108,800 which is an increase of $164,000; 
• The 15-to-Finish scholarship was decreased to $76,000 and the GED+ scholarship was budgeted at $5,000;
• State mandated waiver budget decreased ($14,300) to $87,000;
• Faculty/staff and dependent waivers are budgeted at $33,000;
• The College Carry Forward Funds budget includes:
  • $207,716 for Success Coach personnel expenditures;
  • $299,900 for KERS rate related expenditures or state appropriation reductions;
  • $13,000 for OCTC employee awards program;
  • $33,509 for nursing and faculty and staff tuition reimbursements;
  • $2,500,000 for college non-recurring projects or budget reductions; and 
  • $544,400 Board of Regents Reserve.

Ms. Price noted that each area of the College was asked to submit budget requests. These requests were reviewed and prioritized by the Executive Team.  The following requests for increases were addressed for 2020-21:

• An increase operating budgets for several academic programs, including construction and vet tech;
• A transfer of one Fast Track Automotive faculty position, two Tech X positions, one Medical
• Assisting program position and a Success Coach position, along with those operating budgets to the general fund;
• Additional funding for first aid kits, FM radio batteries, safety and security operating budget, and maintenance and custodial contracts.

MOTION:  Mr. Doug Hoyt moved to approve the 2020-21 Annual Budget.  Dr. Andrea Borregard seconded the motion.

VOTE:  The 2020-21 Annual Budget was approved by unanimous consent.

President’s Evaluation

Mr. Backstrom stated that all the evaluations had been received and the data compiled. He thanked the Board for their participation in and their feedback on Dr. Williams' assessment. He noted the high percentages in the "Meets Expectations" and "Exceeds Expectations" and received many positive comments, particularly in relation to the steps taken during the COVID-19 pandemic. 

President’s Report

Dr. Williams provided the following information:

• He began his report with thanking the Board for their generosity and support;
• The spring 2020 semester was completed on time; however, the completion of lab courses will be delayed.  Dr. Williams attributed a successful semester, in these unprecedented times, was due to the dedication and perseverance of the OCTC faculty and staff; 
• The dual credit student success rate is 97%;
• OCTC staff have contacted students enrolled in the spring semester to check on their well-being and their potential needs; 
• OCTC will receive $1,789,723 in CARES Emergency Relief Funds of which 50% is mandated for student emergency aid.  Dr. Andrea Borregard stated that 237 applications were received for student emergency aid with the requested amount of $264,000; the other 50% of the CARES funds will be used to defray the costs incurred during the COVID-19 pandemic;  
• Reopening plans have been submitted to the Governor’s Office for approval;  
• Vet Tech has been awarded full accreditation;
• OCTC’s Cultural Diversity Assessment Plan has been approved;
• Workforce Solutions leads KCTCS in training enrollments with 11,000+ assessments/trainings;
• Summer enrollment is stabilizing; recruiting strategies and communications for fall delivery are in progress; and 
• A virtual graduation ceremony will be considered in the near future; however, as a message of congratulations, yard signs are being placed by OCTC faculty and staff.

OLD BUSINESS

OCTC Board Self-Evaluation

A board self-evaluation presented during March 2020 meeting was presented for approval.  Mr. Backstrom called for a motion to approve the evaluation.

MOTION:  Ms. Joan Hayden moved to approve the OCTC Board Self-Evaluation instrument.  Mr. Doug Hoyt seconded the motion.

VOTE:  The OCTC Board Self-Evaluation was approved by unanimous consent.

The administration frequency of the evaluation will be discussed at the July 9, 2020 meeting.

ADJOURNMENT

Chair Backstrom called for a motion to adjourn.  Ms. Joan Hayden made a motion to adjourn with a second made by Ms. Zara Basham.  The meeting adjourned at 7:15 p.m.

Approved:

Signature on File 
Scott Williams, Ph.D.  
President

Signature on File 
Charles Backstrom, Sr. 
Chair 

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE
BOARD OF DIRECTORS’ MEETING
Thursday, July 9, 2020
via Microsoft Teams
Minutes

BOARD MEMBERS PRESENT: Mr. Charles “Buzz” Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Ms. Joan Hayden, Mr. Doug Hoyt, Ms. Pat Jones, Mr. Jordan Lanham, and Ms. Cecelia Robinson

BOARD MEMBERS ABSENT: Mr. Will Mounts and Mr. Caleb Rush

CALL TO ORDER

The meeting was called to order at 5:30 p.m. (CST), July 9, 2020. Due to the COVID-19 pandemic, the meeting was held via Microsoft Teams.

APPROVAL OF MINUTES

Motion: A motion was made by Ms. CeCe Robinson to approve the minutes from the May 14, OCTC Board of Directors’ meeting. Ms. Joan Hayden seconded the motion.

Vote: The minutes from the May 14, 2020, OCTC Board of Directors’ meeting were approved by unanimous consent.

NEW BUSINESS

Approval of the OCTC Strategic Plan with Embedded Annual Plan for 2020-21

Mr. Kevin Beardmore shared the OCTC Strategic Plan with Embedded Annual Plan 2020-21 via PowerPoint presentation. Each of the objectives and action steps, which align with the KCTCS Strategic Plan, were reviewed: Accessible and Affordable-College for All, Career and College Knowledge-Ready Academically, Ready for Work, Inclusiveness: Diversity of Individuals, Diversity of Ideas, Future Focused-Baccalaureate Connections, Future Focused-Career Connections, Support|Succeed, and Sharing Our Spirit-Advancing Our Alumni and the Community.

Chair Backstrom asked for discussion. After discussion, Chair Backstrom called for a motion to approve the OCTC Strategic Plan with Embedded Annual Plan for 2020-21 as presented.

MOTION: A motion was made by Mr. Doug Hoyt to approve. Dr. Andrea Borregard seconded the motion.

VOTE: The OCTC Strategic Plan with Embedded Annual Plan for 2020-21 was unanimously approved.

President’s Report

Dr. Williams reported the following:

• In relation to COVID-19, Dr. Williams stated OCTC has followed, and will continue to follow the recommended CDC and State protocols to include:
  • Face masks are required for students, faculty, staff, and community members;
  • Mandated 6-foot physical distancing; all classrooms have been arranged to adhere to this guideline;
  • Single entrance and exit points have been set up for each building;
  • Everyone will go through a healthy check-in process which includes a series of four health questions and a temperature check;
  • No penalties for those who are not able to attend due to sickness; however, sanctions are in place for those who knowingly place others at risk; and
  • Communication plans are in the process of development to include videos and emails. The Healthy At Work plan is posted on the OCTC website;
  • Disbursement of the CARES student emergency funds has been completed. Approximately 1,000 students received these funds;
  • CARES institutional dollars have been instrumental with the development of OCTC safety plans.

Dr. Williams followed up on his email to the Board regarding the positive COVID-19 case in a summer class lab. He noted, due to OCTC following the State’s and CDC protocols (healthy check-ins, physical distancing, face mask requirements), the need to close campus nor contract tracing was unnecessary. Dr. Williams stated the local health department was complimentary of our action plan.

Other topics included:

• Summer enrollment is down 6%. Enrollment for the fall semester is down approximately 15%. Recruitment efforts are in place, along with communication plans, emphasizing safety is OCTC’s number one concern, are in development;
• A combination of online, hybrid, and in-person classes will be scheduled for the fall semester;
• OCTC was the recipient of the Messenger-Inquirer’s Platinum Reader’s Choice Award. OCTC is proud to have received this award three of the past four years;
• Thanks to Kenergy and Big Rivers for the solar charging stations, German American Bank for the OCTC spirit card, and to Kentucky Bioprocessing for a training robot. We appreciate the support of our community partners;
• Cultural diversity open forums plans are progressing;
• A celebratory video has been sent to our spring graduates;
• Several faculty and staff have retired; therefore, we have hired the following employees: Gage Camron—Robotics, David Wilson—Art, and Tina Munoz—Workforce Solutions
• A special election is forthcoming for the KCTCS Board of Regents Staff position;

OLD BUSINESS

OCTC Board Self-Evaluation

Administration of the OCTC Board Self-Evaluation was discussed.

VOTE: An annual administration of OCTC Board Self-Evaluation was approved by unanimous consent.

Chair Backstrom and Dr. Williams will discuss a date and means of distribution.

Budget Update

Ms. Sarah Price noted that, due to a request from the Board of Regents, the CARES student emergency and institutional funds were to be included in the 2020-21 budget. This will not have an overall impact on the budget revenue or expenses approved in May.

The possibility of the 1% budget cut in state appropriations, which was discussed during the May meeting has come to fruition.

ANNOUNCEMENTS

The next Board meeting will be September 10, 2020.

ADJOURNMENT

Chair Backstrom called for a motion to adjourn. Ms. Zara Basham made a motion to adjourn with a second made by Ms. Joan Hayden. The meeting adjourned at 6:56 p.m.

Approved

Signature on File
Scott Williams, Ph.D.
President

Signature on File
Charles Backstrom, Sr.
Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, September 10, 2020 
via Microsoft Teams 
Minutes

BOARD MEMBERS PRESENT:  Mr. Waqar Ahmed, Mr. Charles “Buzz” Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Ms. Joan Hayden, Mr. Doug Hoyt, Ms. Pat Jones, Mr. Will Mounts, and Ms. Cecelia Robinson

BOARD MEMBERS ABSENT: Mr. Jordan Lanham

CALL TO ORDER

The meeting was called to order at 5:30 p.m. (CST), September 10, 2020.  Due to the COVID-19 pandemic, the meeting was held via Microsoft Teams.

Chair Backstrom introduced Waqar Ahmed, vice president of the OCTC Student Government Association.  Mr. Ahmed will serve as the student representative on the OCTC Board of Directors.

PRESENTATION-Title III Grant

Ms. Nicole Ralph, director of the Title III Grant, introduced the Title III staff-Ms. Helen Bennett, Mr. John Bristow, Ms. Rosa Richards, and Ms. Jackie McCarthy.  The grant initiative is to align academic programming to workforce experiential learning for OCTC students.  The Experiential Learning Center provides work experience via internships, practicums, clinical experience, service learning opportunities on and off-campus, course embedded instruction, workshops, and forums. Goals for the first year of this grant have been exceeded. 

APPROVAL OF MINUTES

Motion:  A motion was made by Ms. Joan Hayden to approve the minutes from the July 9, 2020, OCTC Board of Directors’ meeting. Ms. Pat Jones. seconded the motion.

Vote:  The minutes from the July 9, 2020, OCTC Board of Directors’ meeting were approved by unanimous consent.

NEW BUSINESS

President’s Report

Dr. Williams reported the following:

• Since the beginning of the fall semester, enrollment is currently down 3.3%; we continue to enroll for bi-term, dual credit, and workforce classes.  The official enrollment reporting deadline is October 31.
• Given the changes in course delivery and following pandemic protocols, the opening of the fall semester went well and exceeded expectations;
• OCTC continues to operate under guidelines set by the local health department, Governor’s Office, CPE, and CDC.  This includes50% room capacity, social distancing, face coverings, and daily healthy check-ins;
• Forty percent of OCTC courses are taught remotely; sixty percent of OCTC courses require some on-campus presence;
• Dr. Williams expressed his happiness with the way students, faculty, and staff met the challenges of the pandemic; 
• A dashboard reporting the number of positive COVID-19 cases is available on the OCTC website.  The dashboard is updated twice each week;
• One hundred percent of CARES emergency student funds have been disbursed; ninety percent of the institutional funds have been encumbered or spent.  A portion of the funds assisted in hiring Healthy at Work Technicians to manage daily student check-ins;
• The OCTC student forum, Pizza with the President, was not an option due to the pandemic; however, Chat with the President was held via Teams, with over 30 students participating; 
  Credentials awarded in the 2019-20 academic year reached 2,283 which is an increase of over 5.6%;
• OCTC signed an MOA, Project Badge, with the Owensboro Police and Daviess County Sheriff Departments. 
• The Daviess County Fiscal Court and City of Owensboro each contributed $25,000 to the Title III endowment which, in turn, will be matched equally by KCTCS endowment and the federal government for a total of $150,000. 
• KCTCS was recognized by the National Chamber of Commerce as one of the top 100 institutional organizations to work for; 
• Due to an unexpected resignation at KWC, a MOA was signed allowing OCTC to provide instruction to KWC students enrolled in physics; 
• OCTC Student Government President, Kara McFadyen, was elected to the KCTCS Board of Regents;
• Upcoming events:
  • Dr. Box’ Retirement—September 30
  • Constitution Day Program—September 17
  • GG Talbott Virtual Run--November 5-8;
  • OCTC sponsored Rooster Booster—October 1

Dr. Williams shared the results from the Great Colleges to Work For survey which OCTC participates in annually.  This survey rates in 15 dimensions of employee satisfaction.  OCTC’s overall satisfaction was 80% which is a historical high for OCTC and much higher than the national average. We were very pleased with this year’s results.

OLD BUSINESS

OCTC Board Self-Evaluation

Chair Backstrom thanked the Board for their participation in the Board Self-Evaluation and noted the results will be compiled and presented at a future meeting.  The results, overall, were strong.

ANNOUNCEMENTS

Ms. Joan Hayden announced National Farm Safety Week is the third week in September with September 16 as National Farmer Suicide Prevention Day.

The next Board meeting will be November 12, 2020.

ADJOURNMENT

Chair Backstrom called for a motion to adjourn.  Ms. Joan Hayden made a motion to adjourn with a second made by Ms. Zara Basham.  The meeting adjourned at 6:24 p.m.

Approved:

Signature on File  
Scott Williams, Ph.D.  
President

Signature on File 
Charles Backstrom, Sr.  
Chair 

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, November 12, 2020 
via Microsoft Teams 
Minutes

BOARD MEMBERS PRESENT:  Mr. Waqar Ahmed, Mr. Charles “Buzz” Backstrom, Sr., Ms. Zara Basham, Dr. Andrea Borregard, Ms. Joan Hayden, Mr. Doug Hoyt, Ms. Pat Jones, Mr. Will Mounts, and Ms. Cecelia Robinson

BOARD MEMBERS ABSENT: Mr. Jordan Lanham

CALL TO ORDER

The meeting was called to order at 5:30 p.m. (CST), November 12, 2020.  Due to the COVID-19 pandemic, the meeting was held via Microsoft Teams.

APPROVAL OF MINUTES

Motion:  A motion was made by Mr. Will Mounts to approve the minutes from the September 10, 2020, OCTC Board of Directors’ meeting. Ms. Pat Jones. seconded the motion.

Vote:  The minutes from the September 10, 2020, OCTC Board of Directors’ meeting were approved by unanimous consent. 

NEW BUSINESS

Officer Election Information

According to OCTC Board of Director bylaws, officer elections are to be held at the annual meeting; however, due to late appointments to the Board, these will take place in January 2021. The election for chair, vice-chair, and secretary will be held during the January 14, 2021 Board meeting.

Strategic Needs Analysis – Capital Budget Request FY 2024 to FY 2028

Sarah Price, vice president of Business Affairs, reviewed the Strategic Needs Analysis – Capital Budget Requests in priority order:  First Biennium (2022-24)—OCTC Life Safety, HVAC Replacement Phase I-Main Campus; Second Biennium (2024-26)—Upgrade Infrastructure—All Campuses and HVAC Replacement-Phase II-Main Campus; and Third Biennium (2026-28)—Main Campus Major Renovation and HVAC Replacement Phase II-Main Campus.

These requests will be presented to the Kentucky Legislature for general state funding approval.  After discussion, Chair Backstrom called for a motion to approve the Strategic Needs Analysis – Capital Budget Requests as presented.

MOTION: A motion was made by Mr. Doug Hoyt to approve the Strategic Needs Analysis -Capital Budget Request FY 2024 to FY 2028.  A second was made by Ms. Zara Basham.

The Strategic Needs Analysis – Capital Budget Request FY 2024 – FY 2028 was unanimously approved.

Quarterly Budget Report

Ms. Price shared the budget report for the first quarter of 2020-21.

Revenue:

Tuition and Charges- 49.09% was received.  The percentage of revenue received is consistent with Fall and Summer 2020.  Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.  The first allocation of SEEK revenue has not been received.

Noncredit Tuition- 17.15% was received.  This category has not surpassed the first quarter parameters.  The results are related to the community’s response to the COVID-19 pandemic.

Sales and Service- 34.03% was received.  This category has surpassed the first quarter parameter.  Bookstore commission and on-line course charges contributed to the increase of revenue in this category.

Other Sources- 0.00% was received.  This item represents the budgeted College fund balance.

Budget Reserve- 0.00% received.  This item represents the budget reserve.

Expenses:

Instruction- 15.54% was expended.  This category has not surpassed the first quarter parameter.

Student Services- 37.03% was expended. This category is over the upper limits of the first quarter.  Each year, the System Recharges including the Student Service Help Desk are expended in the first quarter.

Institutional Support- 17.30% was expended.  This category has not surpassed the first quarter parameter.  For this budget year, the KERS increase was budgeted but was not expended in the first quarter. 

Student Financial Aid- 44.84% was expended.  This category has surpassed the standard first quarter parameter.  Expenditures reflect an increase in dual credit waivers.

Budget Reserve- 0.00% was expended.  We are not authorized to expend the budget reserve without approval from KCTCS.

There was discussion on repurposing and/or salvaging equipment for training programs.

President’s Report

Dr. Williams reported the following: 

• The official enrollment for the fall semester had a decrease of approximately 110 students which equates to 3% decline.  The spring enrollment, currently down at 17.6%, is being addressed with the following recruitment strategies: live Facebook Pathfinder Pause streaming sessions which highlight OCTC programs. Applicants who have not registered for the spring term have been or will be contacted by an OCTC staff member via telephone; 
• The State has launched the Work Ready Kentucky Scholarship campaign.  CeCe Robinson noted she has seen the WRKS advertisement and was very complimentary of this campaign;
• Dr. Williams noted that a firearm was reported to be present on campus; however, the unloaded gun was planned to be used for a senior picture prop;
• The College has an internal personnel issue with an OCTC employee.  This employee is currently on administrative leave;  
• It is believed that there will not be any budget cuts to state appropriations;
• A review of the Performance Based Funding model is currently taking place. Recommendations are forthcoming;
• Following an assessment of the KERS retirement plan, KCTCS proposes to continue in the KERS plan in order to complete the terms and conditions of current employees.  KERS has not been a retirement option for new employees since 2013; 
• OCTC is averaging 2-3 COVID-19 cases each week.  According to the Green River Health Department and with contact tracing, these cases have not originated on our campuses. The GRHD recommends OCTC continue with the current COVID-19 protocols;
• Water filling stations have been installed in each building on campus;
• OCTC is partnering with the Greater Owensboro Economic Development on the Product Development Initiative;
• KCTCS has received the ALIGN grant which will support a planning study to evaluate modernization in skill delivery and alignment for business & industry;
• OCTC will offer the following certificates:  Plumbing, Enhanced Operator, Certified Medical Technician, Supply Chain Management, and Fire Science;
• OCTC will offer courses in Fiber Optics for the first time in Spring 2021;
• OCTC is in preparing for the Fifth Year Interim for SACSCOC;
• 95% of the CARES institutional support funds have been expended; 
• Exterior cameras have been installed at the Downtown Campus. Cameras will be placed on the Main and Southeast Campuses within the year; remote wireless access points are being installed to enhance wireless capability; audio/visual will be installed in the IIC; 
• OCTC Foundation Board is establishing a Memorial Garden to recognize the founders of the College;
• Received positive feedback from the OCTC sponsored October Rooster Booster; 
  The United Way Chili Cook-in raised over $4,100;
• OCTC had a successful Common Reading event with author Kim Michelle Richardson;  
  Successful donor recognition event on November 5;
• GG Talbott 5K Road Race was held virtually with over 60 registered and proceeds will benefit the scholarship fund;
• OCTC has had several retirements; therefore, the following vacancies have been filled: Thomas Bates (Welding Instructor); Dr. Nathan Kellen (Philosophy Instructor); and Shane Wilson (AMT Instructor);
• Email invitations have been distributed for the winter graduation walk-through scheduled for December 15 and 16; and

OLD BUSINESS

OCTC Board Self-Evaluation

Chair Backstrom thanked the Board for their participation in the Board Self-Evaluation, shared the results, and noted these numbers will establish a benchmark for annual evaluations.  The results, overall, were strong.

ANNOUNCEMENTS

• The next Board meeting will be January 14, 2021.
• The Kentucky FAME Chapter has been recognized, nationally, by the Brookings Institute.
• Mr. Mounts extended his appreciation to Cindy Fiorella, Katie Vincent, Antoine Smith-Rouse and Shawn Payne for their efforts with the program.

Mr. Mounts thanked Kitt Midkiff for her assistance with Board meetings.

Upcoming Events

• OCTC Holiday Event—December 10, 2020

ADJOURNMENT

Chair Backstrom called for a motion to adjourn.  Ms. Joan Hayden made a motion to adjourn with a second made by Mr. Will Mounts.  The meeting adjourned at 6:11 p.m.

Approved:

Signature on File  
Scott Williams, Ph.D.   
President

Signature on File
Charles Backstrom, Sr. 
Chair 

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS MEETING 
Thursday, January 10, 2019

BOARD MEMBERS PRESENT: Dr. Andrea Borregard, Mr. Jeff Carpenter, Ms. Joan Hayden, Mr. Marty Higdon, Mr. Will Mounts, Mr. Matt Robbins, and Ms. CeCe Robinson

BOARD MEMBERS ABSENT: Mr. Bill Quisenberry

CALL TO ORDER

Chair Jeff Carpenter called the meeting of the Owensboro Community and Technical College Board of Directors to order at 4:30 p.m. (CST), January 10, 2019.  The meeting was held in the Administration Building, Main Campus.

APPROVAL OF MINUTES

MOTION: A motion was made by Mr. Will Mounts to approve the minutes from the November 15, 2018 OCTC Board of Directors’ meeting.  Ms. Joan Hayden seconded the motion.

VOTE: The minutes were approved by unanimous consent.

NEW BUSINESS

Approval of the Amended OCTC Board of Director Bylaws

The first reading of an amendment to Article I, Section 1.3: “The sole governing authority for all colleges of the Kentucky Community and Technical College System is the KCTCS Board of Regents.”, was read at the November 15, 2018 meeting. Chair Carpenter asked for a motion to approve the amended OCTC Board of Directors’ Bylaws.

MOTION: A motion was made by Mr. Will Mounts, with a second by Mr. Matt Robbins, to approve the amendment to the OCTC Board of Director Bylaws.

VOTE: The amendment was unanimously approved.

President’s Report

Dr. Scott Williams opened the President’s Report by asking Mr. Kevin Beardmore, Vice President of Student Affairs, to provide a report on enrollment.  Mr. Beardmore provided enrollment overview from Fall 2005 through Fall 2018, including a breakdown in the areas of credential seeking, full-time, and Discover College students.  A preliminary report on the Spring 2019 enrollment was provided as well. 

Dr. Williams provided the following report:

• An overview of the cost per OCTC student presented and discussed; 
• Discussed the upcoming legislative visits and advocacy talking points to include the importance of reinvesting in OCTC and KCTCS via performance-based funding and dual-credit sustainability.
• OCTC hosted the First Lego League on December 1;
• The Hager Scholars presented an excellent research project at West Kentucky;  
• Faculty, staff, and students raised over $2,554 for United Way through the annual chili cookoff; 
• OCTC received $32,000 from the Citizens Committee on Higher Education with an $18,000 endowment match;  
• OCTC’s Financial Aid Office had a successful recertification. This was due to the hard work and dedication of the financial aid staff;
• Seventeen students are enrollment in the Spring 2019 TechX program;
• The GED Plus program was highlighted. This program will allow a person to enroll in a select short term certificate program at OCTC, while simultaneously earning their GED through Skills U; 
• A report on the OCTC Student Success Center was provided. This center will provide wrap around student services to include advising and student success coaching; 
• Workforce Solutions has served over 361 companies by providing over 8,500 participants with either training or assessments;
• Dr. Williams extended congratulations to the following recipients of the Peer and Excellence Awards:  
  • Connie Johnson—Quiet Hero Award;
  • Lisa Burns-Kirby - Community Service Pillar Award; 
  • Katie Vincent - Workforce Education and Readiness Pillar Award; 
  • Matt Alschbach - Fostering & Approachable Learning Environment Pillar Award; 
  • Lindsey Greer - Student Advocacy Pillar Award; 
  • Dr. Court Lewis - OCTC Scholarship Award; 
  • Erica May - President’s Award of Adjunct Instruction; 
  • Dr. Tim Dick - President’s Award for Teaching; 
  • Connie Porter - Staff Award of Excellence; 
  • Kenny Moxley - Administrative Staff Award of Excellence; and 
  • Theresa Schmitt - Faculty Award of Excellence.
• Elections of OCTC Board officers will be tabled until the Governor’s Office appoints new Board members;
• Brittaney Johnson, President of the Greater Economic Development Corporation will tour the Main Campus on Friday;
• The following upcoming events are scheduled:
  • Work Ready Skills Renovation Open House—January 23
  • CPE President Aaron Thompson Forum—March 4 and 5
  • KY Pitch, formerly Idea State U Regionals—March 26

OLD BUSINESS

There was no old business.

ANNOUNCEMENTS

The following announcements were made:

• The OCTC Board meetings for 2019: March 14, May 9 (tentative) and July 11.

ADJOURNMENT

The meeting adjourned at 5:32 p.m. 

Approved:

Signature on File
Scott Williams, Ph.D.
President 

Signature on File
Jeff B. Carpenter
Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS MEETING 
Thursday, March 14, 2019

BOARD MEMBERS PRESENT: Dr. Andrea Borregard, Mr. Jeff Carpenter, Ms. Joan Hayden, Ms. Kaylee Meador, Mr. Will Mounts, Mr. Bill Quisenberry, and Mr. Matt Robbins

BOARD MEMBERS ABSENT: Mr. Marty Higdon and Ms. Cecilia Robinson

Presentation-Computer Information Technology

Dr. Scott Williams introduced Associate Professor Cheryl Purdy and OCTC alumnus, Mr. Robert Drane.  Ms. Purdy teaches courses in the CIT field, as well as assists the Daviess County Sheriff’s Office with digital forensics.   Ms. Purdy shared information about OCTC’s Computer Information Technology program, stating the growing demand in digital forensics.  Mr. Drane graduated in 2018 with his associate degree.  In addition to Mr. Drane completing CIT courses and serving as a student tutor, he competed in the 2018 National Cyber League.  He shared his experiences in the competition; Ms. Purdy noted he ranked 238 out of 3,324 competitors.

CALL TO ORDER

Chair Jeff Carpenter called the meeting of the Owensboro Community and Technical College Board of Directors to order at 4:48 p.m. (CST), March 14, 2019.  The meeting was held in the Administration Board Room, Main Campus.

APPROVAL OF MINUTES

MOTION: A motion was made by Mr. Will Mounts to approve the minutes from the January 10, 2019 OCTC Board of Directors’ meeting.  Ms. Joan Hayden seconded the motion. 

VOTE: The minutes were approved by unanimous consent.

NEW BUSINESS

Quarterly Budget Report

Business Affairs’ Vice President Sarah Price presented the following Second Quarter Variance Report for Fiscal Year 2019:

Revenue:

Tuition and Charges- 94.02% was received.  The percentage of revenue is consistent with the OCTC enrollment Summer 2018, Fall 2018 and most of Spring 2019.  Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.  The first allocation of SEEK revenue was not received in the second quarter.

Noncredit Tuition- 40.44% was received.  This category is slightly below the second quarter parameters.  Contractor safety training has been ongoing but at reduced numbers compared to last year’s second quarter numbers.  In addition, Workforce Solutions provided training during the start-up of Aleris’ CALP line that was a one-time training. This training added to the revenue received during the second quarter of fiscal year 2018.

Sales and Services- 69.57% was received.  This category has surpassed the second quarter parameters.  Testing, bookstore commissions, facilities rental and on-line course charges increased the revenue received in this category.

Other Sources- 0.00% was received.  This item represents the budgeted College fund balance.

Budget Reserve- 0.00% was received.  This item represents the budgeted Budget Reserve category.

Expense Budget by Program Group (Unrestricted Expenses)

Instruction- 44.02% was expended.  This category is below the second quarter parameters.  This is primarily due to a portion of the College’s fund balance budgeted in this category and not expended.

Student Services- 57.97% had been expended.  This category is over the upper limits of the second quarter parameter.  Each year, the System Recharges, including the Student Service Desk are expended in the first quarter.  Since this entry was done, the results of the first two quarters are slightly skewed. 

Institutional Support- 40.18% has been expended.  This category reflects a budgeted item for additional KERS fringe benefits that was budgeted but was needed during the current year.  Due to this item begin included in the original budget and not needed, the total percentage of expenditure is below what it should be.  If this item was excluded from the budget, the Institutional Support percentage would be within the second quarter parameters of 47.3%. 

Expense Budget by Expense Group (Unrestricted Expenses)

Capital Outlay- 14.35% was expended.  The expenditures in this category are capital equipment, including library resources.  Half of the annual lease payment for the ESG guaranteed energy project was paid in the first quarter.  The College’s fund balance is budgeted in this category. 
Grants in Aid- 103.43% was expended.  This category has exceeded the standard second quarter parameter. Expenditures reflect the increase in dual credit waivers.

Budget Reserve- 0.00% was expended. We are not authorized to expend the budget reserve without approval from KCTCS.

Review-Board of Directors’ Workshop

Dr. Andrea Borregard gave an overview of the KCTCS Board of Directors’ workshop.  Board members from each of the 16 community colleges were encouraged to attend this workshop to gain valuable information related to the statutory responsibilities and duties as a Board member. 

Dr. Jay Box and Dr. Thomas Meredith presented on the following topics: the KCTCS Board of Regents, the challenges and solutions for community and technical colleges, the roles and responsibilities of the college board, and advocacy.  Dr. Thomas Meredith stressed the importance of having wrap around services for students and the board having one voice for the college.

Dr. Williams noted that some services are in place to assist students who may have non-academic barriers such as hunger and homelessness.  Faculty and staff referrals, counselors, and student success coaches serve as advocates for our students.  OCTC will continue to look at initiatives to address these types of issues that hinder student success.

President’s Report

Dr. Williams provided the following report:

• Enrollment continues to be up—an increase in headcount of 6-7%;  
• The SNAP messaging system was successful in the recent weather threat;
• Congratulated Kaylee Meador and Brooklyn Knight for the honors each received. Ms. Meador received the 2019 Coca-Cola Academic Team Bronze Scholar, as well as, a National Merit Finalist; Ms. Knight is also a National Merit Finalist and is a recipient of the 2019 PTK Guistwhite Scholar Award and the 2019 New Century Transfer Pathway Scholar Award;
• James Hall has been hired as an automation/robotics instructor and Tyler Ashton as a liaison for Workforce Solutions;
• Dr. Williams attended legislative events held in Frankfort; 
• OCTC hosted/and will host the following events:
  • Council on Postsecondary Education President Aaron Thompson’s Listening Forum on March 4
  • 2nd Annual Young Women’s Empowerment Trail Blazer Dinner with featured guest, Nikki Eplion-Bryant on March 7
  • Phi Theta Kappa Regional Conference—March 8 and 9
  • KY Pitch (formerly Idea State U)—March 26
• Dr. Williams hosted Pizza with the President for OCTC students and Coffee and Conversations for OCTC faculty and staff;
• The Annual Campaign will conclude in late May/early June; 
• Dr. Williams reported on the Performance Based Funding Model via PowerPoint presentation, comparing years 2016-17 to 2017-18 and noted the baseline data is from 2015-16.  The model measures the College in 15 metrics, broken into three components: operational support, success/completion, and student progression.  Dr. Williams noted everyone plays a vital role in performance based funding and extended his gratitude for improving in 13 of the 15 metrics.

OLD BUSINESS

There was no old business.

ANNOUNCEMENTS

The following announcements were made:

• Chair Carpenter noted the necessity to reschedule the May Board meeting to accommodate year-end deadlines.  Information with potential dates will be sent via email.
• The OCTC Board meetings for the 2019 are scheduled for May 9 (tentative and July 11; 
• Common Reading Author Nnedi Okorafor will visit campus on March 21;
• OCTC is hosting the Women in Computing Conference March 21 and 22; and
• OCTC Graduation Ceremonies are May 15 and 16.

ADJOURNMENT

The meeting adjourned at 5:55 p.m.

Approved:

Signature on File 
Scott Williams, Ph.D. 
President

Signature on File   
Jeff B. Carpenter 
Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS MEETING 
Tuesday, April 30, 2019

BOARD MEMBERS PRESENT:  Dr. Andrea Borregard, Mr. Jeff Carpenter, Ms. Joan Hayden, Mr. Marty Higdon, Ms. Kaylee Meador, Mr. Will Mounts, Mr. Bill Quisenberry, Mr. Matt Robbins, and Ms. CeCe Robinson

CALL TO ORDER

Chair Jeff Carpenter called the meeting of the Owensboro Community and Technical College Board of Directors to order at 4:30 p.m. (CST), April 30, 2019.  The meeting was held in the Administration Board Room, Main Campus.

APPROVAL OF MINUTES

Motion: A motion was made by Mr. Will Mounts to approve the minutes from the March 14, 2019 OCTC Board of Directors’ meeting.  A second was made by Mr. Matt Robbins.

Vote: The minutes were approved by unanimous consent.

NEW BUSINESS

OCTC President’s Evaluation

The majority of the President’s evaluations have been received; however, Chair Carpenter reminded the Board of the May 13 deadline.

Approval of the OCTC Strategic Plan with Embedded Annual Plan for 2019-20

Mr. Kevin Beardmore shared the OCTC Strategic Plan with Embedded Annual Plan 2019-20 via PowerPoint presentation. Each of the objectives and action steps, which align with the KCTCS Strategic Plan, were reviewed: Accessible and Affordable-College for All; Career and College Knowledge-Ready Academically, Ready for Work; Inclusiveness: Diversity of Individuals, Diversity of Ideas; Future Focused-Baccalaureate Connections; Future Focused-Career Connections; Support|Succeed, and Sharing Our Spirit-Advancing Our Alumni and the Community. 
  
Chair Carpenter asked for discussion.  After discussion, Chair Carpenter called for a motion to approve the OCTC Strategic Plan with Embedded Annual Plan for 2019-20 as presented.

MOTION:  A motion was made by Mr. Matt Robbins to approve.  Mr. Will Mounts seconded the motion.

VOTE:  The OCTC Strategic Plan with Embedded Annual Plan for 2019-20 was unanimously approved.

Quarterly Budget Report

Ms. Sarah Price reviewed the Third Quarter Variance Report from fiscal year 2018.  She highlighted the following categories of the report.

Revenue 

Tuition and Charges- 99.87% was received.  The percentage received is consistent with the OCTC enrollment for the Summer 2018, Fall 2018, and Spring 2019.  Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.  The second allocation of SEEK revenue will be received in the fourth quarter. 

Sales and Services- 93.31% was received.  This category has surpassed the third quarter parameter.  Testing for business and industry, bookstore commission, indirect or cost revenue and on-line course charge increased the revenue in this category.

Other Sources- 0.14% was received.  This item represents the budgeted College fund balance as well as some transfers from KCTCS.  KCTCS transferred $2,000 to OCTC for Project Go program seed funding.

Expenses

Instruction- 64.64% had been expended.  The College’s budgeted fund balance is in this category causing the percentage to be below the quarterly parameter.

Institutional Support- 58.08% had been expended. This category is below the third quarter parameters.  The KERS increase amount was budgeted in Institutional Support.  It was not required during fiscal year 2018-19.

Student Financial Aid- 134.83% had been expended.  This category has exceeded the standard third quarter parameter.  Expenditures reflect the dramatic increase in dual credit waivers.  The dual credit rate is one-third of regular in-state tuition.  An increase in dual credit students translates in an increase in waivers expense.

Capital Outlay- 23.61% was expended.  The expenditures in this category are capital equipment, including library resources. Capital leases are paid in this category including the ESG guaranteed energy project lase.  Note: part of the College’s fund balance is budgeted in this category.

Grants in Aid- 134.83% was expended. This category has exceeded the standard third quarter parameter. Expenditures reflect the dramatic increase in dual credit waivers.  The dual credit rate is one-third of regular in-state tuition.  An increase in dual credit students translates to an increase in waivers expense.

Approval of the 2019-20 Annual Budget

Ms. Sarah Price presented the 2019-20 Annual Budget via PowerPoint presentation.

The total OCTC 2019-20 budget is $33,110,500. The Source of Funds, Function of Expense, and Object of Expense are groups considered when balancing the budget.

The following budget assumptions were implemented to internally balance the 2019-20 budget:

• A net budgeted state appropriation of $5,451,500;
• The proposed tuition rate for in-state students was $174 per credit hour;
• The mandatory student fee was $8 per credit hour for the BuildSmart initiative;
• The proposed budgeted tuition for Fall 2019, Spring 2020 and Summer 2020 is $12,041,700.
• SEEK revenue for 2019-20 was budgeted at the same amount as fiscal year 2018-19 of $310,806; SEEK contra revenue was calculated using actual 2018-19 amounts and increased based on the new tuition rate; and net SEEK revenue was reduced from $198,100 in 2018-19 to $160,979 for 2019-20. 
• A 1% ($80,800) base reallocation was reduced from OCTC’s state appropriation allocation, performance based funding of $708,500, and public funds base of state appropriation totaling $8,374,700 in state appropriation;
• OCTC system-wide contracts for 2019-20 is $3,022,700.
• Federal and state government grants and contracts increased 1.92%;
• An increase of 16.9% in noncredit tuition due to anticipated growth in business and industry training due to new programming;
• A decrease in private contracts of $37,100 due to reduced BuildSmart pledge receivables;
• An increase of 5.15% in endowment income; 
• An increase of over 4.6% in sales/services in educational activity due to workforce testing, new AMTEC revenue and bookstore commissions;
• Other sources increased 32.6% due to budgeting strategic programming such as Tech X, success coaches, employee tuition reimbursement, OCTC recognition professional development awards and KERS benefits;
• The Board of Regents Budget Reserve is based on 3% of the public funds and increased to $529,600;
• OCTC faculty promotions including benefits were $75,446.56;
• Increases of $144,035 for adjunct faculty salaries and benefits;
• New faculty position and vacant faculty positions to replace faculty who have retired or resigned;
• Realignment of positions within Workforce Solutions, two-full-time positions were added; additional budget for AMTEC expenses; 
• An increase of $19,100 for summer part-time faculty expenses;
• Additional positions were added to the budget including two academic dean positions, a new position in Student Affairs and Business Affairs; 
• Reflection of KERS Benefit decreases;
• Increase in academic program budgets including welding, vet tech, advanced manufacturing, machine tool and electrical technology;
• Decreases in Workforce Solutions operating budget are reflected in increased AMTEC budgets; 
• Increases in KCTCS recharges and bad student debt;
• Additional funding increases for M&O maintenance contract and custodial contract budgets;
• KCTCS Student Waiver budget increase of $694,800; 
• State mandated waiver budget decreased to $101,300; 
• The new 15-to-Finish scholarship/waiver was added at $84,000;
• Faculty/staff and dependent waivers are budgeted at $40,000;
• The College Carry Forward Funds budget includes:
  • $2,500 for Construction Technology operating;
  • $191,273 for the Tech X program;
  • $33,140 for personnel expenditures;
  • $148,282 for Success Coach personnel expenditures;
  • $13,000 for OCTC PD Awards program;
  • $101,200 for nursing and faculty and staff tuition reimbursement programs; $250,000 performance funding volatility; $700,000 for college non-recurring projects; and 
  • $529,626 Board of Regents Reserve. 

Ms. Price noted that each area of the College was asked to submit budget requests. These requests were reviewed and prioritized by the Executive Team.  The following requests for increases were addressed for 2019-20:

• Increase of 1.5 FTE faculty positions for math;
• Increase of $144,035 for adjunct faculty compensation;
• Fill a vacant nursing faculty position;
• Increase operating budgets for several academic programs;
• Add two Academic Dean positions;
• Fund Tech X personnel and operating budget
• Additional funds for first aid kits and batteries;
• Additional funds for custodial contract and operating supplies and M&O maintenance contracts;
• Additional funding for a new Success Coach, Business Office, and Student Affairs positions; and 
• Funding for tuition reimbursement programs for nursing faculty and OCTC faculty and staff to complete degrees. 

Chair Carpenter opened the floor for questions.

MOTION: Mr. Will Mounts moved to approve the 2019-20 Annual Budget.  Mr. Matt Robbins seconded the motion.

VOTE: The 2019-20 Annual Budget was approved by unanimous consent.

PRESIDENT’S REPORT

Dr. Scott Williams provided the following report: 

• Dr. Williams met with congressional leaders in Washington, DC to discuss the Higher Education and Jobs Act.  
• Dr. Williams has been appointed to the Marketable Degrees and Credentials Committee.  The Committee has been charged with aligning education and workforce needs. 
• The 32nd Annual Grant G. Talbott Memorial Road Race took place on April 13.
• Lt. Governor Hampton was in Owensboro April 23.  She visited campus and toured the Industry Innovation Center.
• OCTC attended and was a sponsor of the annual McLean County Chamber dinner meeting on April 24.
• OCTC hosted the regional KY Pitch competition on March 26.  Prem Patel (OCTC) and Krishna Patel placed second with their business model, Electra Pops; they moved to the state competition and earned second place.
• Two OCTC teams competed in the NASA Rover Challenge with more than 100 teams competing.  Team One earned fourth place, as well as earned the “Most Improved” award and Team Two placed ninth in the Challenge.  
• The Paramedic Program had a successful site visit.  Thank you to the faculty, staff and administration for the hard work and dedication to ensure this successful outcome.
• Ms. Zara Basham and Dr. Andrea Borregard were elected by their peers as faculty and staff representatives to the Board.
• A KCTCS-Trains grant has been awarded to fund a work and learn model in the automotive sector.  This grant, in addition to local partnerships, will allow the program to begin in August.
• OCTC students can ride the city bus/trolley free of charge due to a MOU between the City of Owensboro and OCTC.
• The following upcoming events were highlighted:
  • The OCTC Spring Chorus—May 6, 7:00 p.m. at First Christian Church
  • Food Pantry Feast—May 24 from 8:30 – 10:30 a.m.
  • OCTC Graduation—May 15 and 16, 6:30 p.m. at Riverpark Center
  • GED Graduation—June 13 at 6:00 p.m. in Blandford  
    Lecture Hall

ADJOURNMENT

The meeting adjourned at 5:58 p.m.

Approved:

Signature on File 
Scott Williams, Ph.D. 
President

Signature on File 
Mr. Jeff B. Carpenter  
Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS MEETING 
Thursday, July 18, 2019

BOARD MEMBERS PRESENT:  Ms. Zara Basham, Mr. Jeff Carpenter, Ms. Joan Hayden, Mr. Will Mounts, Mr. Matt Robbins, Mr. Caleb Rush, and Ms. CeCe Robinson

CALL TO ORDER

Chair Jeff Carpenter called the meeting of the Owensboro Community and Technical College Board of Directors to order at 4:30 p.m. (CST), July 18, 2019.  The meeting was held in the Administration Board Room, Main Campus.

WELCOME

Dr. Williams introduced new board members:  Ms. Zara Basham, OCTC faculty representative and Mr. Caleb Rush, SGA President and OCTC student representative.  Dr. Andrea Borregard will serve a second term as staff representative on the Board.

APPROVAL OF MINUTES

Motion: A motion was made by Mr. Will Mounts to approve the minutes from the April 30, 2019 OCTC Board of Directors’ meeting.  A second was made by Mr. Matt Robbins.

Vote: The minutes were approved by unanimous consent.

NEW BUSINESS

Approval of the OCTC Mission Statement

The Southern Association of Colleges and Schools, along with the KCTCS Board of Regents, state each of the 16 colleges must review, evaluate, and approve their College’s mission statement every three years.  Dr. Williams noted the Mission Statement was presented to the Executive Team, Administrative Council, and College Assembly.  After review, Chair Carpenter asked for a motion to approve the OCTC Mission Statement.

Motion: Mr. Matt Robbins made a motion to approve the OCTC Mission Statement with a second by Mr. Will Mounts.

Vote: The motion was approved by unanimous consent. 

PRESIDENT’S REPORT

Dr. Scott Williams provided the following report: 

• Governor Bevin has called a special legislative session regarding pension reform for Friday, July 19;
• Summer 2019 enrollment is up 4 ½% and Fall 2019 is up 4%.  Dr. Williams attributes the increase is due to the strategic enrollment management processes put in place by OCTC’s faculty and staff;
• OCTC received the Messenger-Inquirer Readers’ choice platinum award for the second consecutive year; 
• OCTC and the Home Builders Association of Owensboro are partnering to offer a fast-track construction certificate for adult students;
• Ms. Sharmy Davis has been hired as the AA/AS Success Coach; Ms. Savannah Roof and Pam Cardwell have been hired as nursing faculty; 
• OCTC awarded 433 credentials in the spring semester with over 225 participating in commencement;
• Over 90 students earned their GED with 25% participating in the ceremony in June;
• Eleven companies were represented at the Go Pro Signing Day with 16 graduates attending;
• Kaye Brown, OCTC English faculty, has taken students on a European Study Abroad trip;
• The May Breakfast Feast raised $2,000 for the OCTC Food Pantry with KCTCS matching the $2,000; and
• OCTC is one of three community colleges and two universities to receive a $50,000 Council on Postsecondary Education grant.  Funds will be used to hire a Success Coach.

ADJOURNMENT

The meeting adjourned at 5:16 p.m.

Approved:

Signature on File   
Scott Williams, Ph.D.   
President

Signature on File    
Mr. Jeff B. Carpenter  
Chair

OWENSBORO COMMUNITY AND TECHNICAL COLLEGE 
BOARD OF DIRECTORS’ MEETING 
Thursday, November 14, 2019 
Minutes

BOARD MEMBERS PRESENT:  Ms. Zara Basham, Dr. Andrea Borregard, Mr. Jeff Carpenter, Mr. Will Mounts, Mr. Bill Quiseberry, and Mr. Caleb Rush

BOARD MEMBERS ABSENT:  Ms. Joan Hayden, Mr. Matt Robbins, and Ms. Cecelia Robinson

CALL TO ORDER

Chair Jeff Carpenter called the meeting of the Owensboro Community and Technical College Board of Directors to order at 4:30 p.m. (CST), November 14, 2019.  The meeting was held in the Administration Building, Main Campus.

PRESENTATION—GO FEMALES

Ms. Sheri Plain provided a presentation on the GO Females program.  The Greater Owensboro Facilitating Equitable Manufacturing and Leadership Educational Solutions is a new pilot in GO FAME.  The first cohort, located at the UniFirst Corporation, began October 21 with 20 women. Students in this program are allowed eight hours of paid release time to attend classes ,which are offered near or at their workplace and will earn their associate degree within 24 months. The second cohort will begin in August 2020.

APPROVAL OF MINUTES

Motion:  A motion was made by Mr. Will Mounts to approve the September 12, 2019, OCTC Board of Directors’ meeting.  Mr. Bill Quisenberry seconded the motion.

Vote:  The minutes from the September 12, 2019, OCTC Board of Directors’ meeting were approved by unanimous consent. 

NEW BUSINESS

Quarterly Budget Reports

Ms. Sarah Price provided a brief review of the preliminary report for the fourth quarter of fiscal year 2019.

Revenue:

Sales and Services- 114.34% has been received.  This category exceeded the fourth quarter parameter.  Testing for business and industry, bookstore commission, indirect cost revenue, and on-line course charges increased revenue in this category.

Other Sources- .35% has been received.  This item represents the budgeted College fund balance, as well as some transfers from KCTCS. KCTCS transferred $2,000 to OCTC for Project Go program seed funding.  Revenue from sale of an asset was reclassified to this category.

Expenses:

Instruction- 86.6% has been expended.  The College’s budgeted fund balance is in this category causing the percentage to be below the quarterly parameter. 

Student Services- 107.81% has been expended. This category surpassed the fourth quarter parameters.  Additional personnel expenses, not budgeted, were expended.

Institutional Support- 78.22% has been expended.  This category is below the fourth quarter parameters. The KERS increase amount was budgeted 
Institutional Support.  It was not required during FY 2018-19.

Maintenance & Operations- 108.16% has been expended.  This category surpassed the fourth quarter parameters. Additional expenditures for contract services and Humanities Building furniture replacement were the reasons for the increase.

Student Financial Aid- 136.01% has been expended.  This category has exceeded the standard fourth quarter parameters.  Expenditures reflect the dramatic increase in dual credit waivers. The dual credit rate is one-third of regular in-state tuition.  An increase in dual credit students translates in an increase in student waivers.

Capital Outlay- 23.61% has been expended.  The expenditures in this category are capital equipment, including library resources.  Capital leases are paid in this category including the ESG guaranteed energy project lease.  Note:  Part of the College’s fund balance is budgeted in this category.

Grants in Aid- 136.01% has been expended.  This category has exceeded the standard fourth quarter parameters.  Expenditures reflect the dramatic increase in dual credit waivers.  The dual credit rate is one-third of regular in-state tuition. An increase in dual credit students translates in an increase in waivers expense.

Ms. Price continued by providing the First Quarter Variance Report for the 2019-20 fiscal year:

Revenue:

Tuition and Charges- 52.24% has been received.  The percentage of revenue received is consistent with the OCTC enrollment for Fall 2019 and Summer 2019.  Additionally, the net SEEK budget was incorporated in the Tuition and Charges budget.  The first allocation of SEEK revenue has not been received.

Sales and Services- 39.3% has been received.  This category has surpassed the first quarter parameters. Testing, bookstore commission, facilities rental, and on-line course charge increased the revenue received in this category.

Restricted Funds- 44.04% has been received.  This percentage reflects receipt of the restricted student financial aid for Fall 2019, in addition to other grant and gift revenue received.

Expenses:

Libraries- 30.83% has been expended. This category has surpassed the first quarter parameters. The cause was an increase in annual costs expensed in the first quarter for items such as subscriptions and electronic databases.

Student Services- 37.15% has been expended. This category is over the upper limits of the first quarter parameters.  Each year, the System Recharges including the Student Service Desk is expended in the first quarter.

President’s Report

Dr. Scott Williams provided the following report:

• Headcount for the fall semester is approximately 2 percent higher and 4 percent higher in student credit hours.  Dr. Williams commended the faculty and staff for their hard work and strategic processes which caused this increase;
• The Kentucky General Session will convene in January.  Collectively, higher education, under the Council on Postsecondary Education, will advocate in three areas: an increase in performance-based funding, asset preservation, and a change from one-third to one-half in the dual credit tuition rate;
• OCTC’s completion rate for the mandatory training on Violence Against Women Act was 99.2%.  KCTCS’ policy states any person not completing this training would be terminated;
• The Department of Labor has adjusted the Fair Labors Standard Act raising the minimum salary requirement for an exempt employee; this change will impact three OCTC employees and adjustments are being made; 
• The Legislative Research Commission completed their study on non-academic barriers affecting student success.  It was noted KCTCS is doing a lot to assist students with these barriers; however, there were three suggestions made by the committee that KCTCS will  implement.
• More than 100 community members attended the annual donor recognition event on November 7.  Over $549,000 was raised during the OCTC Annual Campaign and three endowments of $100,000 were established this past year;
• OCTC and other KCTCS community colleges have signed a commitment to the Professional Code of Ethics Fundraising Association. The Evaline Reed Trust was recognized by the Fundraising Professionals Association of Kentucky;
• Perkins V federal funding is in the process of being reauthorized; the preliminary state plan has been completed;
• OCTC issued over 2,100 credentials in 2018-19;
• Personnel searches are in progress to fulfill staff vacancies in the Title III grant, as well as fulfilling positions of those who are retiring;  
• The Computer and Information Technology program has earned the National Cyber Security Designation by the National Security Agency and the Department of Homeland Security;
• Phi Theta Kappa hosted an open house presenting their findings on Polycystic Kidney disease on November 3.  They also hosted a conference on November 9 regarding food insecurity;
• Students in the Hager Scholar Program presented at the National Honors Society Conference in New Orleans;
• Brescia University and OCTC now have a transfer agreement that will allow students to block transfer their associates in applied science credits to a four-year degree at Brescia University;
• Dr. Stacy Edds-Ellis has been recognized by the National Alliance of Concurrent Enrollment Partnerships nationally for her work in dual-credit;
• OCTC faculty, staff, and students raised over $4,200 for United Way;
• German American Bank made a food donation to OCTC food pantry;
• OCTC participated in the City of Owensboro’s Trail of Treats;
• OCTC hosted the KCTCS Marketing and Web Services Peer Team meeting; 
• The Veterinary Technology program has taken on the task of designing the Christmas parade float; 
• The OCTC Speech and Debate Team competed at Tennessee Tech and also hosted the 24th Annual BBQ Speech & Debate Tournament.  OCTC’s team earned several individual awards and earned first place in the Community College Sweepstakes.
• OCTC students, Erwin Perez and Isaac Bosley, earned first and second place, respectively, in the Dave Nuckols Memorial Welding Competition; OCTC placed first in the school category;
• Dr. Williams shared a report with dual credit statistics that were also included in the Board packet.  He highlighted that only 23% of dual credit classes is taught at our partnering high schools;  
• Dr. Williams extended an invitation to the Board to attend the holiday potluck on December 13. 

OLD BUSINESS

Mr. Caleb Rush provided an update on the recycling initiative.  The Student Government Association is looking into purchasing recycling receptacles to be placed on the parking lot side of the College.  He also noted SGA plans to donate to the OCTC Food Pantry.

ADJOURNMENT

The meeting adjourned at 5:40 p.m.

Approved:

Signature on File 
Scott Williams, Ph.D. 
President

Signature on File 
Proxy 
(due to appointment of new Board members and the cross in election of officers)