Information for Vendors
We have prepared a step-by-step guide to doing business with Owensboro Community and Technical College.
One of the five goals of the Kentucky Community and Technical College System's (KCTCS) 2010-16 Strategic Plan is to cultivate diversity, multiculturalism and inclusion. To that outcome, Owensboro Community and Technical College (OCTC) is committed to using suppliers who reflect the diversity of the students attending OCTC and the citizens of the Commonwealth of Kentucky. The business classifications used by OCTC to define diverse suppliers include (but are not limited to): ethnic minority designation such as African-American, Hispanic-American, Asian-American, Native American or other minority ethnicities. OCTC also considers the following as diverse suppliers: businesses owned by women, veterans or individuals with disabilities.
Suppliers wishing to do business with OCTC are encouraged to pre-qualify by registering as a New Vendor.
KCTCS and its colleges are agencies of the Commonwealth of Kentucky, and maintained by the Commonwealth pursuant to Kentucky Revised Statutes, Section 164.580 through 164.600. OCTC, as a college of KCTCS, is subject to the Kentucky Model Procurement Code, KRS 45A. KCTCS Purchasing is vested with the responsibility for procurement of all goods and services in accordance with the above referenced procurement law, and for making the final determination of the source of supply for KCTCS' colleges.
In the event your company is chosen as the winning bidder, you will be required to complete the KCTCS Substitute W-9 form in its entirety before a contract will be awarded.
Your company must be added to the KCTCS Vendor list. To be added, simply complete the Substitute W-9. It is a two page document, both pages must be completed. This will allow us to request a check from KCTCS System Office for payment or ACH electronic deposit payment.
Invoices should reference the respective purchase order number and be sent to KCTCS, Accounts Payable, 300 North Main Street, Versailles, KY 40383. Invoices received without the purchase order referenced will result in a delay of payment
Yes. The College is exempt from sales tax in the Commonwealth of Kentucky and is exempt from certain federal excise taxes. Requests from suppliers for tax exemption forms should be referred to OCTC's Business Office.
Tax exempt number: A20633
Owensboro Community and Technical College (OCTC), as a college of KCTCS, has an assigned purchasing agent who will manage and facilitate all purchase orders with KCTCS/OCTC. The only employees authorized to commit the college for purchases are the KCTCS assigned purchasing professionals. As such, KCTCS purchasing agents generate and route purchase orders.
The only exception to this is the college's purchasing card program. College employees who have received a purchasing card have the authority to make restricted purchases up to a specified dollar limit on their cards.
If an OCTC purchasing card is not being used, vendors should always be sure to obtain a signed purchase order or authorized purchase order number before shipping or providing items/ services to any OCTC department.
Any other questions...
For more information, clarification, or if you have any questions, please contact:
Vice President of Business Affairs
Owensboro Community and Technical College
4800 New Hartford Road
Owensboro, KY 42303
Phone: (270) 686-4501
Fax: (270) 686-4433
Email Sarah Price.
Appointment House are 8 a.m. noon and 1- 3:30 p.m., Monday through Friday
Cold calls are not encouraged.